Escolar Documentos
Profissional Documentos
Cultura Documentos
Fixed Assets
8. Define Fiscal Year and Asset Calendar 16. Define Assets Quick Codes
This section contains a brief overview of each task required to set up Oracle Assets. The objective of this
manual is to walk through the setup steps for Oracle Assets and discuss the limitations and options on how to
define the key setup steps to best satisfy your requirements. Oracle Assets has a highly responsive, multi-
window graphical user interface (GUI) with full point-and-click capability. You can use your mouse or keyboard
to operate graphical controls such as pull-down menus, buttons, poplists, check boxes, or tabbed regions.
2.0 Define Fixed Assets Responsibility
Define responsibility for the Oracle Fixed Asset.
Path: System Administrator>Security>Responsibility>Define
Enter the following
Field Value
Responsibility Name XXC Fixed Assets
Application Assets
Responsibility Key XXC_FIXED_ASSETS
Effective Date 01-JAN-2013
Menu FA_MAIN
Request Group Name All Reports
Application Assets
Click on OK (B)
Save your work and click on Value Set (B)
Unfreeze it and click on Segments (B)
Enter the following
Field Value
Name Major Category Value Set
Description Major Category Value Set
Value Select an asset
Description Select an asset
Save your work before you select the minor category value set
Save your work. Click on Flexfield Qualifiers (B) and assign the respective qualifiers.
Place your cursor on Minor Category and open the Flexfield Qualifiers window to assign the
qualifier.
Major Category Segment qualifier save your work and close the form
Click on Find icon on the toolbar and select Assets, Asset Flexfield from the LOV. Click on OK (B)
Save your work and click on Value Set (B)
Assign the value set to the Asset Key Segment and save your work.
Click on Ok (B)
Click on Find icon on the toolbar and select Assets, Location Flexfield from the
LOV.
Save your work and define value sets for state, city and building.
Close the form and assign the value sets to their respective segments. Save your work and close the form.
Save your work. Place your cursor on the state segment and enable the qualifier
Check the Value set radio button and enter the following data. Save your work.
Place the cursor on Name field and click on find icon on the toolbar.
To populate a dependent value set, you have to query the name of the value set
and the also select the appropriate independent value. For example, to populate
all automobiles, we will select Minor Category value set in the name field and
select Automobiles as Independent value.
Change the independent value to Computer and click on find (B) to populate
Computer dependent value set.
Save your work.
Repeat the same steps for others.
7.0 Define System Control Parameters
Use this form to specify your company name, asset numbering scheme, and
attach the three key flexfield structures.
Path: XXC Fixed Assets (N)>Setup>Asset System>System Control
Enter the following
Field Value
Enterprise Name XXCOUNTERHOUSE
Oldest Date Place in Service 01-Jan-1980
Category Flexfield Category Flexfield
Location Flexfield Location Flexfield
Asset key Flexfield Asset key Flexfield
Starting Asset Number 1
Save your work. And close the form. You can define as many prorate convention as needed.
10. Asset Book Setup
Use this form to set up links to the Fixed Asset Calendar, establish Accounting Choose Accounting Rule (T) and check the necessary rules as required
Rules, link to General Ledger accounts and links to Journal Categories.
Path: XXC Fixed Assets (N)>Setup> Asset System>Book Control
Field Value
Book XXC FA BOOK
Description XXC FIXED ASSETS CONTROL
Class Corporate
Calendar (T)
Inactive On No
Ledger XXCOUNTERHOUSE PRIMARY LEDGER
Allow GL Posting Yes
Depreciation Calendar XXC FA Calendar
Prorate Calendar XXC FA Calendar
Current Period Sep-13
Divide Depreciation Evenly
Depreciate if Retired in First Year Yes
Choose Natural Account (T)
By default, Oracle Assets creates journal entries without cost center level detail
for all accounts except the depreciation expense account. Using the default
assignments, it creates journal entries using the balancing segment from the
expense account in the Assignments window and the account segment from the
asset category or book, depending on the account type. Oracle Assets uses the
other segments from the default segment values you enter for the book in this
field.
Enter the following information
Field Value
Book XXC FA BOOK
Description XXC FIXED ASSETS BOOK CONTROL
Retirement Accounts
Gain Loss Clearing
Proceed of sale 2003 3006 4003
Cost of Removal 3003 4003 4003
Net Book Value 5006 3003
Reval reserve Retired 5004 3009
Deferred Depreciation Reserve 4005
Deferred depreciation Expense 3013
Depreciation Adjustment 3013
Account Generator Defaults 01.01.4000
Field Value
Method XXC STL
Description XXC Straight Line Method
Method type Calculated
Calculation Basis Cost
Depreciable Basis Rule Nil
Depreciate in Year Retired Yes
Exclude Salvage Value No
Straight Line Method Yes
Life Years Save your work and close the form.
Months 1
Prorate Period Per year
12.0 Define Asset Category Combination
This screen is used to link asset category (i.e. assets that have been grouped
together) to their relevant general ledger accounts. Only category combinations
entered in this form can be used when creating an asset at the front-end. For
example, you can use this form to link “AUTOMOBILES.CARS” to Car Asset account
in the General ledger.
Path: XXC Fixed Asset (N)>Setup>Asset System>Asset categories
Enter the following
Field Name
Category AUTOMOBILES.BUS (this is asset combination
name)
Description Bus
Category Type Non-Lease
Ownership Owned
Property Type Real
Enabled Yes
Capitalize Yes
In physical Inventory Yes
General Ledger Accounts
Book XXC FA BOOK Click on Default Rules (B) to enter default depreciation rules
Asset Cost 01.01.5004
Asset Clearing 01.01.5013
Depreciation Expense 01.01.3013
Accumulated Depreciation 01.01.4004
Bonus Expense 01.01.3013
Bonus Reserve 01.01.4004
Enter the required information as shown in the screen below
Save your work and also define for all other asset categories.
13. Define Location Category Combination 14.0 Define Asset Key Combination
Use this window to define valid combinations of locations. If you disable dynamic Oracle Assets uses the asset key flexfield to group assets by non–financial
insertion (which is recommended to avoid error) then all valid location information.
combinations must be defined within this form. If a user selects a combination
Path: XXC Fixed Asset (N)>Setup>Asset System>Asset Keys
that is not included in this form an error message will be displayed informing the
user to select a valid combination.
Path: XXC Fixed Asset (N)>Setup>Asset System>Locations
Make the necessary location combination as shown in the screen below
Save your work. You can also define aliases for asset categories following the same steps.
Save your work and close the form.
16. Define Assets Quick Codes
Use this window to enter QuickCode values i.e. assets descriptions. These values appear in Lists of Values throughout Oracle Assets.
Path: XXC Fixed Asset (N)>Setup>Asset System>QuickCodes
Click on Find icon on the toolbar
Press F11+Ctrl Keys on your keyboard and scroll to “ASSET DESCIPTION”
Then enter the information as shown in the screen below
Save your work and close the form. Since the value set validation type is none, we are not going
to populate the value sets.
17.1.2 Identify the Descriptive Flexfield Window
You must identify the form on which the descriptive flexfield will reside. In this case, we want
to configure the descriptive flexfields on the asset workbench form. So, open the asset
workbench form.
Path: XXC Fixed Asset (N)>Assets>Asset Workbench
The screen above is where we want to configure the flexfields. We will make use of the first DFF
icon on the top right-hand corner of the form.
Place your cursor on it and follow the path below.
The field value name will appear in the value field as shown below
Click on OK (B)
From the value field copy “Asset Category” using your keyboard command and paste it in a
notepad and click on Cancel (B).
17.1.3 Define the Descriptive Flexfield Segment
Path: XXC Fixed Asset (N)>Setup>Financials>Flexfields>Descriptive>Segments
Press F11 key and paste the value you copied from step 17.1.2 above in the Title field
Then press Ctrl+F11 keys
Then enter the following
Click on the DFF field icon, the DFF segment we configured will pop-up.
Save your work and close the form. Since the value set validation type is none, we are not going
to populate the value sets.
17.2.2 Identify the Descriptive Flexfield Window
You must identify the form on which the descriptive flexfield will reside. In this case, we want
to configure the descriptive flexfields on the asset workbench form. So, open the asset
workbench form.
Path: XXC Fixed Asset (N)>Assets>Asset Workbench
The screen above is where we want to configure the flexfields. We will make use of the first DFF
icon on the top right-hand corner of the form.
Click on Addition (B) Place your cursor on it and follow the path below.
(M) -> Help ->Diagnostics -> Examine
The field value name will appear in the value field as shown below
From the value field copy “Asset Category” using your keyboard command and paste it in a notepad and
Click on OK (B) click on Cancel (B).
17.2.3 Define the Descriptive Flexfield Segment
Path: XXC Fixed Asset (N)>Setup>Financials>Flexfields>Descriptive>Segments
Press F11 key and paste the value you copied from step 17.1.2 above in the Title field Unfreeze the flexfield segment and click on the line below Global Data Elements in the Context Field
Values block.
Then press Ctrl+F11 keys
Code Name Description Enabled
AUTOMOBILES.BUS AUTOMOBILES.BUS Automobiles Bus Yes
Please note that the code and name value in the table above is the valid category combination name of
the asset category that owns the unique flexfield.
Save your work and click on Open (B) to uncheck “Required” radio button for both segments
1. Computer Category
The only descriptive flexfields displayed are “ISO Number” and “Supplier Name” which are global
descriptive flexfields.
2. Automobile Bus Category
Press Tab key to see the DFF form
Path: XXC Fixed Asset (N)>Assets>Asset Workbench
Field Value
Tag Number XXC/AUT/BUS/02
Description
Category Major: Automobiles
Minor: Bus Both the global and unique DFFs are displayed.