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at <customer name>
Project Kick-off for <project name>
at <customer name>
Department, Board Area or Team
Date
Agenda
...
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© 2011 SAP AG. All rights reserved. 3
Goals
Functional Goals
Business Goals
Project Goals
Achieving the requested
modifications or improvements
in the business
Schedule Compliance
Budget Compliance
Processes
Organization
Team Technology
Project
Key User
Steering Committee
Project Sponsor
Business Design
Board Project Management Quality Assur
Project
Team Project Team Members SAP
Project Team Members <Client>
The project manager is responsible for the overall project and particularly
attends to the following tasks:
Technical and commercial project management
Coordination of interfaces
Risk Management
Organization of project meetings
Controlling of the overall project
Controlling of project progress and results (including project reporting)
Contact and reporting to the SC
…
The sub project manager is responsible for the respective sub project and
particularly attends to the following tasks:
Technical contact for the customer
Definition of the sub project‘s scope taking into account the goals of the
overall project
Answerable coordination of the sub project
Coordination of requirements on business processes
Creation of the detailed concept in cooperation with the respective
departments/teams
Assuring the sub project‘s progress to be on schedule and in budget
Reporting to project management
Planning and allocation of resources
…
<year>
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Project Preparation
Blueprint Creation
Blueprint Approval
Implementation 1
Integration Test 1
Implementation 2
Integration Test 2
Production Preparation
Production Approval
Go-Live
individual,
Release reliability release-reliable
processes
Workshop Protocol SPM SAP Key User after each meeting Result Protocol
Project Management …
SAP Sub-Project
Weekly Jour-Fixe
Managers
E-Mail Calendar
During the Business Blueprint phase the project scope is defined. That means
that all relevant processes and functions are listed in a document. In case there
are modifications during the project, for instance regarding the business model,
they can be handled with so-called Change Requests.
Change Requests can be used in exceptional cases to modify the project
scope.
Change Requests will automatically generate additional costs and increase
the overall project risk as they, for instance, may challenge the project
schedule.
Change Requests are subject to a dedicated authorization procedure.
1 Requirement is on hand
A project manual will be compiled and is binding for the entire team. Manual
contents:
Project assignment
Description of project phases
Project contents
Communication structure and reporting
Project controlling
Provision of material
Management (Change Request Process, Quality Assurance)
Documentation guidelines and naming conventions
Contact information: