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purpose.
m E.g. Annual General Meeting
à A formal meeting of people with a shared
interest, typically one that takes place over
several days.
à E.g. A Press conference
Ô. Often take place over a Ô. Often take place over
short or relatively shorter many days.
period.
2. Actual participation of the 2. Conference may occur
participants is needed. virtually, as mediated by
communications
technology, such as a
telephone conference
call, a skype conference
call or a
3. Meetings can be formal or videoconference.
informal. 3. Conferences are often
formal.
à ©ased on nature.
à ©ased on purpose.
à ©ased on legality.
3. Decision-making meeting:
m Generally board meetings are conducted for making
a decision, where the participants will be the
decision makers.
4. ×eed back meeting:
à It is conducted for evaluating a particular action.
à ×or e.g. sales meetings are conducted for
evaluating the previous month¶s performance.
As per Companies Act of Ô meetings are divided
into:
Ô. Statutory Meeting
m It is the first meeting of the shareholders of a
public company.
m It has to be called within six months from the date
on which the company is entitled to commence
business, but it cannot be held within one month
from the date.
m Purpose is to put the shareholder in possession of
all the important facts relating to the new
company.
©ased on the legality
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à ©efore the Meeting
º Plan the meeting carefully
Select an affordable location
Notify members in enough time to allow their planning
º Prepare and send out an agenda early
º Check room set up early to make sure that the meeting
room is set up properly