Hello! I am Marietta L.

Verchez, your trainer in

EVENTS MANAGEMENT SERVICES NC III.
The EVENTS MANAGEMENT SERVICES NC III
Qualification consists of competencies that a person
must achieve to coordinate events, functions and/or
conferences which may be held in conference
centers, hotels, motels, restaurants, clubs, resorts
and luxury liners. It includes competencies on
event planning such as planning and developing an
event proposal, concept, and program, selecting a
venue and site, and updating event industry
knowledge, as well as competencies on on-site
event management such as providing onsite
management services, managing contractors and
updating knowledge on protocol.
This qualification consists of the following CORE
COMPETENCIES:\

 Plan and develop event proposal or bid

 Develop an event concept

 Develop event program

 Select event venue and site

 Develop and update event industry knowledge

To better understand the qualification, view the
video and take note of the important features that
corresponds to the staged event and discuss them
after viewing using the guide questions below:

1. What is the event title?

2. What is its setting?
3. Where is the venue?
4. Is the venue comfortable to all the guests? Why
or why not?
Download the Registration form sent to your email
and accomplish it and resend to my email
(verchezm@yahoo.com), for inclusion in the event
planned by the school as indicated in the form.
After the event, submit your output (guide
questions are included in the TASK SHEET be
given to you) as a result of your attendance to the
event.
 Now, let us start with the first learning content of
the learning outcome that is an EVENT BRIEF AND
ITS REQUIREMENTS:
An event brief is a complete overview of the event
you are planning to run. Written before any practical
plans are made and long before the date of the event. It
includes any details relevant to the event and how you
expect it to run such as key dates, limitations etc. It is a
document that should be referred to throughout the
planning of the event so that you can track your
progress and stay focused. That being said things do
change rapidly when planning events but any
adjustments made should be a development of the
original idea set out in your brief.
What is an Event?

An event is something that happens, especially

when it is unusual or important. You can use
events to describe all the things that are happening
in a particular situation. ... An event is a planned
and organized occasion, for example a social
gathering or a sports match.
Tips for writing an Event Brief

To begin the brief process, you must give a

clear overview of the event. This may include:
details of the events structure, the purpose of the
event and a clear description of what you want to
happen during the course of the event. The aim of
the project should be included here. (including
targets and/or any ethos).
 The date of the event must be specified,
including dates of any interviews, meetings and
other times in which you must attend) In this
point, the commitments people need to make, in
terms of times, should be made clear.
 The venue/location must be specified

Your target audience should be decided on

before planning to put in the brief.

If there are any partners from outside

groups that you are working with, they should be
included in your brief, stating what they do, and
how they are involved in the event.
 State a clear budget at the start of the event
to plan around. This budget should be outlined in
the brief.

Income and expenditure targets should be

included. For example, stating ticket prices if
applicable, and expected profit from event.

All management/main roles in the event

must be specified, with a brief description for each
so people know what they are putting themselves
forward for.
 Lastly, any necessary contact details should
be put in the brief so that any questions about the
brief can be answered.

An event brief can be used as part of a

recruitment process for leadership roles on the
event you are planning. Application forms can be
attached. In the professional world an event brief
often accompanies job adverts for freelance project
coordinators.
TASK SHEET NO. I
Instruction:

Having attended the event, answer the following

questions below to determine whether you had
comprehensive observation of the event. If you were not
able to attend the event, view the video and give your
answer to the questions below:
1. Name of the Event
2. Name of the Host
3. Venue of the Event
4. Special Features observed in the event
5. How many persons attended the event (more or less)
6. Event setting
SELF-CHECK 1.1A
Direction:
Read carefully the questions below, write the letter
or letters of the correct answer or answers. Write
your answers on a separate sheet
of paper.

1. A complete overview of an event that is planned

is called:
A. Event organizing
B. Event Brief
C. Event plan
D. Event overview
2. To have a clear overview of an event, it should
include:
A. specific date
B. event structure
C. event organizer
D. specific venue or location
3. The following are income and expenditure that
should be included in an event brief which may
include:
A. ticket price of people involved in the event
B. expected profit from event
C. food provision
D. touring
4. The importance of including necessary contact
details of event is to:
A. to answer questions about the brief
B. to determine application to bid
C. to know if profit will be achieved
D. to outline budget
5. If there are any partners from outside groups
that you are working with, what should you do?
A. include leadership roles in the event
B. include job search in the event
C. include what they will do and what
involvement they will have in the
event
D. include ticket for their travel