STRUCTURE OF

TECHNICAL REPORT
Presented By:
Amna 2013-EE-424
Structure:
• Title page
• Foreword
• Summary
• Table of contents
• Introduction
• Body of the report
• Conclusions
• Acknowledgments
• References
• Appendices
Title page:
• The title of the report
• The authors' names and ID numbers
• The course name and number, the department,
and university
• The date of submission
Example:

ALTERNATIVE DESIGNS REPORT

THE FUEL CELL CAR
Lee Binks (12647892), Penny Jinks (12993456)
and Hong Links (13504733)
Date submitted: June 5, 2005
Foreword:

A foreword is only needed if a statement is to

be made by some person other than the author.
This is sometimes done to give more authority
to the report.
Example:
Summary:

• States the topic of the report

• Outlines your approach to the task if
applicable
• Gives the most important findings of your
research or investigation, or the key aspects of
your design
• States the main outcomes or conclusions
Example:
This report presents a design for a bridge to be
constructed on the Calder Freeway crossing Slaty
Creek in the Shire of Macedon Ranges. Two
designs for the bridge were devised and then
compared by considering the cost, construction and
maintenance of each bridge. Design 1 is a super-T
beam bridge while Design 2 is a simple composite I
girder bridge. It is concluded that Design 1 is the
better design. This design is cheaper, easier to
construct, more durable and easier to maintain.
Table of contents:

• Number the sections by the decimal point

numbering system
• Number all the preliminary pages in lower-
case Roman numerals (i, ii, iii, iv, ...)
• Number all the remaining pages of your report
with Arabic numerals (1, 2, 3, 4, ...)
• Provide a title in your table of contents to
describe the contents of each appendix
Example:
Introduction:

• The background to the topic of your report

• Technical background
• A clear statement of the aims of the project
• A brief outline of the structure of the report
Example:
A dual carriageway bridge with two traffic lanes in each
direction is to be constructed on the Calder Freeway crossing
Slaty Creek in the Shire of Macedon Ranges in Victoria. The
bridge is to span 125 metres between man-made compacted fill
embankments, and is approximately 15 metres above the river
surface, with a grade of 0.056 m/m.
This report presents two possible concept designs for the
bridge. In evaluating these designs, the following criteria are
considered: construction method, construction and
maintenance costs, possible disruption to traffic during
construction, the durability and the aesthetics of the bridge.
The two conceptual designs are presented in the form of
sketches of the elevations and cross-sections of the structures.
Body of the report:
• Presents the information from your research
• Organizes information logically under
appropriate headings
• Conveys information in the most effective way
for communication:
– uses figures and tables
– can use bulleted or numbered lists
– can use formatting to break up large slabs of
text
Headings in the body of the report:
Figures, tables and equations:

• Give all figures and tables a number and title

• Refer to each figure and table in the text of the
report
Figures:

Fig 1.2 shows the diagram of audio amplifier

Tables:

Table 1 shows the turning volume

of pedal cycles
Equations:
Conclusions:

• States whether you have achieved your aims

• Gives a brief summary of the key findings or
information in your report
• Highlights the major outcomes of your
investigation and their significance
Conclusions:
Two designs for the bridge to be constructed on the Calder
Freeway across Slaty Creek have been presented and
discussed in this report. Design 1 is a super-T beam bridge
and Design 2 is a simple composite I girder bridge. Both
designs incorporate round piers on piled foundations, which
are used because the soil conditions are unknown and
possibly unstable. Design 2 has some advantages because it
is made of steel and thus has longer spans and fewer piers.
However, Design 1 is clearly the better design. This design
requires minimal formwork in the construction of its
concrete deck, it is relatively easy to erect and it maintains
stability during transportation and construction. In addition,
it is cheaper to build and more durable.
The conclusions should relate to
the aims of the work:
• Aim
The aim of this project is to design a mobile
phone tower.
• Conclusions
In this report, a design for a mobile phone
tower has been presented. The key features of
the tower are... It was found that...
Acknowledgments:

• Any help you received, including any use of

computer equipment
• This section allows the people who were
indispensable in writing the report to be
thanked or mentioned
Example:
I would like to express my deepest
appreciation to all those who provided me the
possibility to complete this report. A special
gratitude I give to our final year
project manager, Mr. XXX, whose
contribution in stimulating suggestions and
encouragement, helped me to coordinate my
project especially in writing this report
References:

• Citations in the text of the report

• A list of references in the final section
Example:
• In-text citation
Corrosion is defined as a 'chemical action which
harms the properties of a metal' (Glendinning
1973, p.12). Because corrosion reduces the life of
the material and protection procedures are
expensive, special corrosion-resistant metals have
been developed, including Monel metals which
are particularly suited to marine applications
(Glendinning 1973).
• Reference list entry
Glendinning, E.H. 1973 English in
mechanical engineering, Oxford, Oxford
University Press
Appendices:
• Each appendix must be given a number (or
letter) and title
• Each appendix must be referred to by number
(or letter) at the relevant point in the text.
Example:

The data obtained are summarised below. The

detailed data are given in Appendix 3