FICO Up-Skill

Interface Between MM&FI

---- Approach to MM Automatic Acc Determination

Wang Ping (Cooky)

SAP Package Competency FICO Up-Skill Team

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 IBM China Global Delivery | SAP competency

Goals

At the end of this session, you should be able to understand:

• Automatic Account Determination Introduction

• Key Words in Automatic Account Determination
• Rules in Automatic Account Determination
• Control Object in Automatic Account Determination
• Automatic Account Determination Logic

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1. Automatic Account Determination Introduction

Account category in MM
T-Code: OBYC posting:

1. Inventory Account
2. Expense Account
3. GR/IR Account
4. Price variance Account

Note:
• IMG Path

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1. Automatic Account Determination Introduction

Points:
How to Check the Automatic Account This field shows which transaction key
Determination in Accounting document of this line item. G/L account will get
from this transaction key.

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2. Key Words in Automatic Account Determination

Chart of Accounts:
A classification scheme consisting of a group of general ledger (G/L) accounts. A chart of accounts provides a framework for the
recording of values, in order to ensure an orderly rendering of accounting data. The G/L accounts they contain are used by one or
more company codes.

Transaction Key:
The transaction keys are used to determine accounts or posting keys for line items which are created automatically by the system.
The transaction keys are defined in the system and cannot be changed by user.

Valuation Area:
The valuation area is the organizational level at which material is valuated. Plant and company code are two possible valuation areas
in the R/3 System. .

Valuation modification (Valuation grouping code):

Indicates a grouping of valuation areas to facilitate the administration of the table of standard accounts by minimizing the number of
entries.

Valuation Class:
Assignment of a material to a group of G/L accounts. Along with other factors, the valuation class determines the G/L accounts that
are updated as a result of a valuation-relevant transaction or event, such as a goods movement.
The valuation class makes it possible to:
Post the stock values of materials of the same material type to different G/L accounts.
Post the stock values of materials of different material types to the same G/L account.

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3. Rules in Automatic Account Determination

Points:

Different default rules is defined to

each transaction key

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4. Control Object in Automatic Account Determination

Points:
4.1 Valuation Level Setting (Valuation Area)
This affects :

1. Maintenance of material master

records:
Depending on the valuation level
chosen, accounting data (in particular
the valuation price) is maintained for
each plant or for each company code in
the material master record.

2. G/L accounts in which material

stocks are managed
If material stocks are valuated at
company code level, all plant stocks of a
material are managed in a joint stock
account for each company code.
If material stocks are valuated at plant
level, the material stocks for each plant
can be managed in different accounts.
You can define a separate account
determination for each plant. If several
plants are to use account determination,
you can group them together in
Customizing for Valuation and Account
Assignment in the section Account
Determination .

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4. Control Object in Automatic Account Determination

Points:
4.2 Valuation Grouping Code
Valuation Grouping code is :

1. Group Valuation Area for same

account determination:
The valuation grouping code makes it
easier to set automatic acc.
determination. Within the chart of
accounts, you assign the same valuation
grouping code to the valuation areas you
want to assign to the same account.

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 IBM China Global Delivery | SAP competency

4. Control Object in Automatic Account Determination

Points:
4.3 Valuation Class in Material Master
1. Pre-configured in System
Customizing Setting. Default value will
be set when Creating the Material.
Depending on Material Type

2. Changing Valuation Class will trigger

system check. In order to make sure the
new valuation class is meet the Rule
which is pre-configured in the system.

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4. Control Object in Automatic Account Determination

Points:
4.3.1 Valuation Class Configuration
1. Using Account Cate. Ref as one
Middle Object to connect Material type
and Valuation class as M:N relationship
to meet different Accounting and
Management purpose

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4. Control Object in Automatic Account Determination

4.3.2 Valuation Class Configuration (Sample)

EX1: Material Type : Valuation Class = 1 : 1
In this case, Valuation Class was the
default value and only value that was
defined by system when creating
Material Type A Account category reference 1 Valuation Class I
Materials. Valuation class can not be
changed into another value unless the
Material Type B Account category reference 2 Valuation Class II rule was changed

EX2: Material Type : Valuation Class = N : 1

Same as Above
Material Type A Account category reference 1 Valuation Class I

Material Type B

EX3: Material Type : Valuation Class = N : M

Material Type A
Material Type B
Account category reference 1
Valuation Class I In this case, Valuation Class was not the
default value defined by system when
creating Materials. You need to specify
Valuation Class II
manually from Valuation class I, II, III

Valuation Class III

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4. Control Object in Automatic Account Determination

Points:
4.4 Price Determination Control
1 This controls for which price in the
material master (Std price, MV price) will
system use for inventory posting

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5. Automatic Account Determination Logic

Sample: Goods receive (MIGO)

1. Get Organization data

• Get Valuation area from Plant (GR plant)

• Get Valuation Grouping code from Valuation Area
2. Get Master data

• Get Chart of Accounts from Company code (Plant assigned)

• Get Valuation Class from Material Master
• Get Price from PO and Material Master
3. Get Automatic Account determination

• Get Transaction Code set as system default

• Get Rule set for each transaction code
• Get Posting Account according to the rule and Organization
and Master data

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 IBM China Global Delivery | SAP competency

Congratulation

Now you should know:

• Automatic Account Determination Introduction

• Key Words in Automatic Account Determination
• Rules in Automatic Account Determination
• Organization Object in Automatic Account Determination
• MM Master Data in Automatic Account Determination
• Automatic Account Determination Logic

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 IBM China Global Delivery | SAP competency

THANK YOU

Contact Me

Notes ID: Ping SH Wang/China/IBM@IBMCN

MSN ID: gouki_wang@hotmail.com

E-Mail: pwangsh@cn.ibm.com
Office Tel: 86-21-61084130

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