Oracle iExpense

Release 11i
 What is this training all about

This training will help Associates in :

 Understanding the basic features of iExpenses Module

 Providing a guideline on how to Implement iExpenses Module

December 7, 2021
Agenda

 General Introduction to iExpenses Module

 Key Features
 Process Overview
 Product Demo
 Basic Setups
 As is Process
 To be Process
 Process Comparison

December 7, 2021
General Introduction - iExpenses Module

Oracle Internet Expenses is part of Oracle’s Travel and Expense Management solution, a
seamless and comprehensive business flow that helps to manage total enterprise spend.

It streamlines and automates travel spend management and establishes control around
expense reimbursement. The result: a dramatic and immediate return on investment with direct
impact on the bottom line.

With Oracle Internet Expenses, employees can enter and submit expense reports using a
standard Web browser or a Web-enabled mobile device.

Oracle Workflow automatically routes expense reports for approval and enforces
reimbursement policies.

Oracle Internet Expenses integrates with Oracle Payables to provide quick processing of
expense reports for payment.

December 7, 2021
Key Features
Expense Report Entry
 Enter expense reports using: A browser-based interface, a wireless web-enabled
mobile device, or an offline spreadsheet
 Enter expense reports on behalf of others
 Allocate reports to many cost centers
 Copy saved and submitted reports
 Withdraw reports after submission
 Default data based on user preferences, including from prior reports
 View approval and payment status on the home page or using a Web-enabled
mobile device

Company Policy
 Define company policy for online enforcement
 Require receipt by expense type and amount
 Require justification by expense types and upon policy violation
 Require receipt itemization and provide set of expense types for itemization

December 7, 2021
Key Features (Cont’d)
Workflow Approvals and Notifications
 Approve expense reports and associated receipts, flag policy violations, and
enforce reimbursement policy
 Review details of expenses with supporting receipt documentation on approval
notifications
 Optionally require manager and accounts payable approval by exception
 Delegate or transfer approval authority, and handle vacations

 Build flexible approval routing rules and conditions, including line-based and cost
center-based approvals

Payables Audit Automation

 Support both receipt-based and paperless audit flows

 Automate the selection of expense reports for audit using operating unit specific
rules

 Define auditors’ workload and balance audit queues through redistribution

December 7, 2021
Process Overview

December 7, 2021
Process Overview (Cont’d)

Creating Expense Reports

Employees can create expense reports in these ways:
■ Online using their computers and a standard Web browser.
■ Online using Web-enabled mobile devices.
■ Offline using Microsoft Excel spreadsheets from a configured template.

Sending Receipts to Accounts Payable

After an employee submits an expense report, iExpenses displays a confirmation
page with instructions for the employee.

December 7, 2021
Process Overview (Cont’d)

Expense Report Workflow Process

When an employee submits an expense report for approval, the Expense
Report workflow process begins which includes :
■ Server Side Validation Process
■ Manager (Spending) Approval Process
■ AP Approval Process

Converting Expense Reports into Invoices

The Oracle Expense Report Import converts expense reports created in
iExpenses into invoices in Oracle Payables.

Reimbursing Expense Reports

After the Expense Report Import program creates invoices for expense
reports, payments can be created for the invoices

December 7, 2021
iExpense Demo

The Demo Slides will cover the following :

Expense Report Creation

Submission of Expense Report for Approval

Approval of Expense Report including Audit Approval

Importing Expense Report and Creation of Invoice

Disconnected Expense Reporting Process

Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
iExpense Home Page

December 7, 2021
iExpense Demo
Creating Expense Report

December 7, 2021
iExpense Demo
Creating Expense Report

December 7, 2021
iExpense Demo
Creating Expense Report

December 7, 2021
iExpense Demo
Creating Expense Report

December 7, 2021
iExpense Demo
Creating Expense Report

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Approval of Expense Report by Supervisor

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Audit Clearance of Auditor for Expense Report

December 7, 2021
iExpense Demo
Importing Expense Report in Payables

December 7, 2021
iExpense Demo
Importing Expense Report in Payables

December 7, 2021
iExpense Demo
Importing Expense Report in Payables

December 7, 2021
iExpense Demo
Viewing Invoice in Payables

December 7, 2021
iExpense Demo
Viewing Invoice in Payables

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Exporting the Spreadsheet)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Saving the Spreadsheet locally)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Saving the Spreadsheet locally)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Entering in Spreadsheet locally)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Pasting the contents)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process (Pasting the contents)

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process

December 7, 2021
iExpense Demo
Disconnected Expense Reporting Process

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
iExpense Demo
Example of Policy Violation and Audit Clearance

December 7, 2021
Basic Setups

The Basic Setups will cover the following :

Expense Templates

Employee Signing Limits

Creation of Policy Schedules

Audit Rule Sets and Assignments

Auditor Setup

December 7, 2021
Basic Setups
Expense Templates

December 7, 2021
Basic Setups
Expense Templates

December 7, 2021
Basic Setups
Expense Templates

December 7, 2021
Basic Setups
Signing Limits

December 7, 2021
Basic Setups
Policy Schedule

December 7, 2021
Basic Setups
Policy Schedule

December 7, 2021
Basic Setups
Policy Schedule

December 7, 2021
Basic Setups
Policy Schedule

December 7, 2021
Basic Setups
Policy Schedule

December 7, 2021
Basic Setups
Audit Rules, List and Assignments

December 7, 2021
Basic Setups
Audit Rules, List and Assignments

December 7, 2021
Basic Setups
Audit Rules, List and Assignments

December 7, 2021
Basic Setups
Audit Rules, List and Assignments

December 7, 2021
Basic Setups
Audit Rules, List and Assignments

December 7, 2021
Basic Setups
Auditor Setup

December 7, 2021
As is Process

December 7, 2021
To be Process

December 7, 2021
Process Comparison

December 7, 2021
Q&
A December 7, 2021
Thank You