Rehearsing Timings

- This feature enables you to practice your

presentation delivery and track the time
required to present each slide and bullet
point.
1. Slide Show Tab
2. Set Up Group
3. Rehearse Timings Command
* Continue the setting until you reach the end of the presentation.
Rehearsing Timings
Left-click the
arrow button
to move to
next slide

Click Ctrl +
Left – click
to show
laser
pointer
Rehearsing Timings
* PowerPoint will ask you if you want to
save the new slide timings at the end of
the presentation.
Rehearsing Timings
Switch to Slide Sorter View to see the new
timings.

Timings
Slides will advance automatically based on the
saved timings.
Recording Timings & Adding Narration
Pause

Return
- This feature is similar to the Rehearse Timings feature,
but it's a bit more comprehensive. If you have a
microphone for your computer, you can record voiceover
narration for the entire presentation. This is useful if you
plan to use your slide show as a self-running
presentation or video.
Recording Timings & Adding Narration
Recording Timings & Adding Narration
Pause

Return
- This feature is similar to the Rehearse Timings feature,
but it's a bit more comprehensive. If you have a
microphone for your computer, you can record voiceover
narration for the entire presentation. This is useful if you
plan to use your slide show as a self-running
presentation or video.
To remove slide timings or narration :
 5 Rules for more Effective Presentation

P resentation software can be a

wonderful tool if used correctly. It can
also be a dangerous distraction that
interferes with communication rather
than facilitating it.
5 Rules for more Effective Presentation

1. Don’t give your

presentation software
center stage.
 the message should be the
focus, not the slides nor the
props.
5 Rules for more Effective Presentation

2. Create a logical flow

to your presentation.
use bullets for outlining
5 Rules for more Effective Presentation

3. Make your presentation

readable.
 people at the back should
be able to read your slides
5 Rules for more Effective Presentation
Make your presentation readable, continued…

Avoid paragraphs or
long blocks of text.
 Use appropriate fonts
– recommended fonts are Arial, Verdana,
Helvetica, Myriad Pro, Times New Roman,
Garamond, Goudy, Palatino
5 Rules for more Effective Presentation
Make your presentation readable, continued…

 Avoid detailed reports

 Avoid “title capitalization”
unless it’s a title - For example,
“Sales are up 100% in the southeast region” is
easier than “Sales Are Up 100% In The
Southeast Region.
5 Rules for more Effective Presentation

4. Remember, less is more.

 make it simple
 basic dissolve for slide
transition is sufficient
 have bullets appear at once
rather than one at a time.
5 Rules for more Effective Presentation

5. Distribute a handout.
 not before but after your
presentation
 Delivering a Presentation
1. Show your Passion and
Connect with your Audience
 Be relaxed and be yourself
 Connect with your audience
 Be honest with the audience
 Be enthusiastic
 Delivering a Presentation
2. Focus on your Audience’s
Needs
 remain focused on your audience’s
response
 easy for your audience to understand
and respond
 What they need & want to know
 Delivering a Presentation

3. Keep it Simple
 What is the key message
 30-second summary or in no more
15 words
 Keep your main message focused &
brief
 Delivering a Presentation

4. Smile and Make Eye

Contact with the Audience
 Build rapport (friendly relationship)
 Helps you feel less nervous
 Don’t turn all the lights, the audience
needs to see you as well
 Delivering a Presentation

5. Start Strongly
 Grab audience’s attention
 Start by entertaining them
 Try a story or an attention-
grabbing image but useful to the
message
 Delivering a Presentation

6. Remember the 10-20-30

Rule for Slideshows
 No more than 10 slides
 Last no more than 20 minutes
 Font size of no less than 30 point
 Delivering a Presentation
7. Tell Stories
 Human beings are programmed
to respond to stories
 Your presentation acts like a story
 Stories help pay attention &
remember things
 Delivering a Presentation

8. Use your Voice Effectively

Vary your talking speed
Emphasize changes in
pitch & tone
 Delivering a Presentation
9. Use your Body Too
 Beware of body languages to
avoid (crossed arms, hands
held behind your back or in
pockets & pacing the stage
 Open and confident gestures
 Delivering a Presentation

10. Relax, Breathe & Enjoy

 Start by deep and full
breathing
 Pause for breath during
the presentation