CSMS

Contractor Safety Management System

Kultam D3 Hiperkes & KK

Universitas Negeri Sebelas Maret Surakarta

By. Bambang Cahyono, SKM, MK3

March 2011
Contractor Safety Management System

•Sistem kontrol terhadap aspek pengelolaan Keselamatan,

Kesehatan Kerja dan Perlindungan Lingkungan bagi Kontraktor
yang bekerja di seluruh daerah operasi kontraktor KKS(Kontrak
Kerja sama)/JOB (Joint Operating Body)

•Part of bid process

References :
•BPMIGAS KPTS-13/BP00000/2006-S8 – Contractor Safety Management System

•OGP 291/1999 HSE Management – Guidelines for Working Together in a Contract Environment
 CSMS Objectives:

• Meningkatkan performance HSE di lingkungan kerja oleh

perusahaan/client dan contractor dengan pengelolaan HSE
Management System yang effective
• Membantu Contractor dalam pengelolaan program – program
HSE yang consistent sesuai dengan harapan dari
perusahaan/Client
• Memfasilitasi gap antara HSE MS Contractor, sub-contractor dan
contractor lain yang bekerja di area perusahaan/client.
CSMS Purposes
MAN

REPUTA ENVIRON
TION CSMS MENT

ASSET
 CSMS Background

T
H
R
E
Lack of Basic Immediate S
Control Causes
Incident H Loss
Causes O
Inadequate Personal Substandard Event L Unintended
• System Factors Acts/Practices or D Harm
• Standard Job/System Substandard
L or
Near I
• Compliance Factors Conditions Miss Damage
M
I
T

Measurement Measurement Measurement of

of Control of Causes Consequence

Sistem diatas sangat penting untuk mengetahui penyebab – penyebab dasar ...
CSMS Background Continue…..

TOTAL INJURY & TRAFFIC ACCIDENT

DATA 1995-2003 YTD
120
104
99
100 91
87

80
62
56
60
43 46

40 35
29
25
21 21
15
20 11 8
0 1
0
1995 1996 1997 1998 1999 2000 2001 2002 2003
YTD

Client Contractor
CSMS Background Continue…..

COMPANY CONTRACTOR
DESCRIPTION
2009 2010 2009 2010

Work Force 430 444 447 344

Man Hours 1,497,475 1,620,610 1,666,254 1,301,226

LTA 0 0 3 1

Medical Treatment 1 2 24 2

First Aid 4 6 12 9

Traffic Incident 8 12 8 2

Spillage 0 2 1 0
CSMS Background Continue…..

The Cause of Injuries

98%of Accident is due to

unsafe Acts.
CSMS Structure
Contracted Work

Admin Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank
Field Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 CSMS Distribution
of Responsibility
Risk Assessment Pre-Qualification Selection
End User (Contract C&P Dept. and
Client End User End user
Initiator)
Prepare the Submit Bid
Contractor None
administrative Documents

Pre-Job Activity Work In Progress Final Evaluation

Client Reviewer (End User)

End User together
End User initiate
with contractor
End User together Review together with
Contractor Preparation
with contractor Contractor
 Pekerjaan yg
dikontrakkan

Tahap Pelaksanaan
Tidak Aktivitas awal
dibutuhkan?

Tahap Administrasi
Penilaian Risiko

ya

Tidak Pra_qualifikasi Aktivitas Awal

dibutuhkan?

ya

Pra-kualifikasi Tidak Pekerjaan Mekanisme

berlangsung Umpan Balik
ya dibutuhkan?

Tidak Dibutuhkan ya
seleksi?
Pekerjaan
berlangsung

ya
Evaluasi Akhir
Seleksi

Bank Data

Penandatanganan
kontrak
 Tahap Administrasi

• Risk Assessment – Penilaian Risiko

– Prosedur untuk meneliti risiko pekerjaan yang akan dikontrak-kan dan menentukan
kategorinya (Low/ medium/ High).
– Menentukan perlu atau tidaknya langkah – langkah Pengelolaan K3LL
– Client bertanggung jawab terhadap penilaian awal risiko K3LL

• Pra – Kualifikasi
– Meneliti kualifikasi Contractor dalam hal K3LL
– K3LL Questionnaire
– Contractor assessment

• Pemilihan/Seleksi
– Memilih Contractor terbaik diantara Contractor yang mengikuti tender
Risk Assessment in CSMS

Risk Assessment
Contracted Work
Administration Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 Risk Assessment

• Nature of the work/Sifat Pekerjaan

• Work location/Lokasi Pekerjaan
• Equipment Using/perlengkapan yg digunakan
• Potential Exposure to Work Site Hazards/paparan potensi bahaya thd
tempat kerja
• Potential Exposure to Personnel Hazards/paparan bahaya thd pekerja
• Simultaneous work by different/several contractors/pekerjaan yg
dilakukan secara simultan oleh beberapa Contractors di tempat yg
sama
• Work duration / lamanya pekerjaan
• Experience and competency of Contractors/pengalaman&keahlian
Contractor
• Social and Environmental Negative Impacts/dampak negatif thd
masyarakat&lingkungan
 Risk Assessment Process
Menentukan Persyaratan

Mengidentifkkasi
Risiko dan mengisi
Form No.1

Pengesahan Formulir
oleh Project Mgr

Menentukan
Persyaratan

Ya
Diperlukan Memeriksa
Verifikasi K3LL? Penilaian Risiko

Tidak

Persetujuan
Asset Mgr

Disetujui?

Ya

Menyusun Rekuisisi
Kontrak
Risk Assessment Matrix
 Risk Assessment
ASSESSED RISK OF WORK
PHASE
LOW MEDIUM HIGH

RISK ASSESSMENT REQUIRED REQUIRED REQUIRED

PRE-QUALIFICATION OPTIONAL OPTIONAL REQUIRED

SELECTION OPTIONAL OPTIONAL REQUIRED

PRE-JOB ACTIVITIES OPTIONAL REQUIRED REQUIRED

WORK IN PROGRESS OPTIONAL REQUIRED REQUIRED

FINAL EVALUATION REQUIRED REQUIRED REQUIRED

 TYPICAL JOB VS RISK ASSEMENT
No. Contracted Work Risk Level No Contracted Work Risk Level
1 Fuel Handling and Transporting Services H 41 Chemical Cleaning Contract (Field) H
2 Automobile Contracts – Jakarta M 42 Chemical Cleaning Contract (Office) M
3 Automobile Contracts – Field H 43 Insulation Contracts (heat, cold & weather insulation) M
44 Contract Agreement with Hospital for Medivac H
4 Heavy Equipment Contracts / Rentals H
45 Civil Works & Land Clearing-Road Bridge Maintenance / Repair / Modification H
5 Trucks / Heavy Vehicle Contracts / Rentals H*
46 Housing / Camp Errection, Repair / Upgrade (depend on the large of the camp) H or M
6 Helicopter Charter Agreement H*
47 General Maintenance & Light Construction Services H
7 Fixed Wing Charter Agreement H*
48 Genset Lease and Overhaul M
8 Utility Vessel / Tug Boat / Anchor Handling Tug Supply H 49 Underwater Structural Inspection H
9 Equipment Leasing Services – Crane H 50 Explosive Formalities Services Agreement H
10 Utility Crew boat (Incl. Operations and Maintenance Services) H 51 Batam Warehouse Facilities and Supporting Services H
11 Sack Cutting, Bulk Storage & Handling Services H 52 Reservoir Fluids Analysis Services L
12 Cementing Materials & Services H 53 H2S Monitoring Services H
13 Downhole Drilling Tools H 54 Subsurface Analysis Services M
14 Casing Cutting & Fishing Tools H 55 Downhole Electronic Pressure Gauges M
15 Casing & Tubing Handling Tools & Services H 56 Surface Readout Electronic Pressure Gauges H (M)
16 Drilling and Completion Fluid Materials and Engineering Services H 57 Surface Well Test Equipment & Services H
17 Downhole DST H 58 Completion Equipment & Services H
59 Camp Facilities Rental Services M
18 Directional Drilling & Downhole Survey H
60 Heat Exchanger Rental Services H
19 Geotechnical Survey Work H
61 Rental Equipment and Services – PC L
20 Rig Positioning and Hazard Survey Agreement H
62 Equipment Leasing & Services – “Photo Copy Machine” L
21 Drilling Data Acquisition and Mud Logging Services H
63 Equipment Leasing & Services – PABX L
22 Drilling Rig Contract H* 64 Satellite Terminal Equipment Leasing and Services L
23 Drilling, Work over Specialist Services M 65 Communications Tower Services H
24 Geophysical Work – Route Survey H 66 Rental Equipment and Services Handy Talky & Base Station Radio Trunking System L
25 Slick line Services H 67 Office Cleaning Services M
26 Seismic Acquisition H 68 Equipment Leasing and Services Agreement – Unix Machine L
27 Seismic Reprocessing Services L 69 Shipping and General Agency Services L
28 Coring Services H 70 Network Equipment Rental and Services L
29 Tape Storage & Services Agreement L 71 Rental Digital Radio Link Equipment & Services L
30 Geological Support Services – Jakarta Office L 72 Travel and Services Agreement L
31 Wellsite Geological Services – Field H 73 Carpet Cleaning Services M (L)
74 Equipment Storage Services M
32 Diving Services H
75 Office Lease Agreement H
33 ROV Services H
76 Residential Lease Agreement M
34 Engineering, Procurement Construction and Installation (EPCI) H*
77 Housing Maintenance Contract M
35 Process Facilities (Plant) H
78 Courier Services Agreement L
36 Welding & Pipe Fitting Services H
79 Pest Control Services Agreement M
37 P/F, Ships, FPSO Refurbishment & Repair H 80 Cargo Forwarding Services H
38 Pigging Contract H 81 Temporary Local Moving M
39 Sub sea Flow line Flushing H 82 Catering Services (Off shore) M
40 Sub sea Wellhead Work over H 83 Catering Services (On Shore) M
Pre-Qualification in CSMS

Administration
Contracted Work
Qualification Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

 Pre-Qualification
Unsafe Contractors:
First Screen to No !
allow only safe
candidates follow
tender
 Pre - Qualification

GENERAL INFORMATION Weighting

5.10 HSE Contact 1%

5.20 HSE Policy 2%
5.30 HSE Management System 4%
5.40 Internal Audit 3%
5.50 HSE Inspections 4%
5.60 HSE Rules and Procedures 6%
5.70 Accident and Incident Reporting and Investigation 6%
5.80 Emergency Response Plans 5%
5.90 Environmental Management System 6%
5.10 Sub-Contractors HSE Standards 5%
5.11 Alcohol and Drug Abuse and Possession of Firearms 2%
5.12 Hazardous Substances Safety 4%
5.13 Personnel Competency, Training, Qualifications and Certification 6%
5.14 Personal Protective Equipment (PPE) 7%
5.15 Medical Suport 7%
5.16 Fire Protection 6%
5.17 Electrical Safety 4%
5.18 Heavy Lifting and Material Handling Safety 7%
5.19 Food Hygiene 3%
5.20 Potable Water 2%
5.21 Other HSE Related Equipment 5%
5.22 Survival at Sea 5%
TOTAL SCORE 1.00
 Pre - Qualification

Pre – Qualification :
1. Document evaluation
2. Site verification (Audit)

Contractor tidak perlu melalui tahap pre – qualification:

– Low risk assessment
– Medium risk assessment
– Contractor yg sudah lulus pra – kualifikasi sebelumnya
Selection in CSMS
Administration
Contracted Work
Qualification Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

Selection

SELECTED CONTRACTOR SHOULD BE BEST:

•Health safety and Environment

•Technical
•Commercial
Selection Continue…..

HSE Document in bid package :

– HSE general requirements
– Client HSE goals and objectives
– HSE plan scope and potential hazard
– HSE control procedure and compliance
– Responsibilities, authorities and controlling between
Client and Contractors (e.g. Emergency Response Plan)
– Training needs and competence of Contractors
Contract Award in CSMS
Contract Award
Contracted Work
Administration Phase: Select A Qualified Contractor

Pre-Qualification
Risk Assessment Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job ActivityWork In ProgressFinal Evaluation

Pre Job Activity in CSMS
Pre Job Activity
Contracted Work

Administration Phase: Select A Qualified Contractor

Pre-Qualification
Selection
CSMS
Risk Assessment

Contract Award Data Bank

Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Pre-Job Activity
To open First Communication between
Client and Contractor among fieldwork level

Pre-Job Activity is not equal to Pre-Job Safety Meeting

 Pre – Job Activity
Pre – job Activity (Aktifitas Awal Pekerjaan) :
• Tujuan
Memastikan aspek risk assessment & K3LL yang relevan dengan pekerjaan dikomunikasikan dan
dipahami oleh semua pihak sebelum pelaksanaan kontrak/pekerjaan

• Terdiri – dari :
– Pra – mobilisasi
• Rapat awal/Kick off meeting (potential hazards, HSE plan, personal competence, HSE
objective & target, Hse general requirements, ERP, Incident Report Procedures etc)
• Inspeksi & audit lokasi Contractor (see form VIII)
• Orientasi lokasi kerja (follow up of kick off meeting)
• Peatihan K3LL (job planning, potential hazards review, HSE matters, inspection of PPE,
equipments and ERP alertness)
– Mobilisasi (implementation of HSE Planning)
• Rapat awal lokal (all key persons must be attending in this meeting)
• Mobilisasi staf & perlengkapan Contractor
• Finalisasi rencana K3LL
• Audit mobilisasi
Work In Progress in CSMS

Work In Progress
Contracted Work

Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Pekerjaan Berlangsung – Work in Progress

Tujuan
Menjamin pekerjaan yang dilaksanakan sesuai dengan rencana K3LL yang sudah
disepakati

Work in Progress:
• Periode dimana pekerjaan fisik dilaksanakan di lapangan.
• Merupakan evaluasi sementara (interim Evaluation)  regularly inspection
• Menguji apakah semua K3LL didalam kontrak sudah dilaksanakan oleh Contractor
• Client & Contractor bertanggung jawab thd pelaksanaan evaluasi sementara yg
dilakukan secara berkala
• Client dapat melakukan inspeksi medadak
Form IX

Form X
Work In Progress

INTERIM EVALUATION CHECKLIST

SAFETY INSPECTION CHECKLIST

SAFETY PROGRAM CHECKLIST

 Work In Progress
INTERIM EVALUATION = CORRECTIVE ACTION
HSE
SHEP
SHEP
SHEP + PERFORMANCE
HSE
STANDARD CORRECTIVE ACTION
STANDARD
STANDARD CORRECTIVE
CORRECTIVEACTION
STANDARD
PERFORMANCE CORRECTIVEACTION
ACTION
PERFORMANCE
PERFORMANCE
PERFORMANCE
INTERIM
INTERIMCHECKLIST:
INTERIM CHECKLIST:
CHECKLIST:
INTERIM
SAFETY CHECKLIST:
INSPECTION
SAFETY
SAFETYINSPECTION
INSPECTION
SAFETY
SAFETY INSPECTION
PROGRAM
SAFETY
SAFETY PROGRAM
PROGRAM
SAFETY PROGRAM
Final Evaluation in CSMS

Final Evaluation Contracted Work

Administration Phase: Select A Qualified Contractor

Risk Assessment
Pre-Qualification
Selection CSMS

Contract Award
Data Bank
Field Implementation Phase: Ensure Field Safe Work

Pre Job Activity Work In Progress Final Evaluation

 Final Evaluation

• HSE Contractor performance evaluation

• Feed back to Contractor and Client for future job

• Based on :
– HSE Contractual Obligation
– Pre – job activity report
– Interim evaluation report
– Follow up Contractor toward conditional acceptance
– Follow up Contractor toward corrective action in interim
evaluation
Final Evaluation Process

Form XII
CSMS Reporting Systems
Part of Process Tender Procedures
Risk Assessment
Contractor Safety Guidelines
E
Contractor Safety Guidelines ARCO INDONESIA
Risk Assessment CONTRACTOR’S SAFETY PRE-QUALIFICATION FORM

RISK ASSESSMENT
GENERAL INFORMATION
PROJECT RISK ASSESSMENT RESUME
1. Company Name Telephone :

No Specific
Street address : Mailing Address :

Date :……………………………………..…………………………………………….………………………….

2. Officers Name Years With Company

President
Project Period :……………………………………..…………………………………………….………………………….
Vice President
Treasurer

CSMS Report
Job Title :……………………………………..…………………………………………….…………………………. 3. How many years has your organization been in business under your present firm name?

4. A. Parent Company name :

Contract No :……………………………………..…………………………………………….…………………………. City : State : Zip :
Subsidiaries :

Work Location :……………………………………..…………………………………………….………………………….

B. Principal Company name :

for
City : State : Zip :
Risk Category : L (Low) M (Medium) H (high)
5. Under Current Management Since (Date) :
6. Contact for Insurance Information :
Explanation :……………………………………..…………………………………………….…………………………. Title : Telephone : Fax :

:……………………………………..…………………………………………….…………………………. 7. Insurance Carrier(s) :

Selection
Name Type of Coverage Telephone
:……………………………………..…………………………………………….………………………….

Assessed by: Approved by:

PRE-QUALIFICATION
8. Are you self insured for Worker’s Compensation Insurance ? Yes No
9. Contact for Requesting Bids :
(…………………………………………) (………………………………………….) Title : Telephone : Fax :

10. PQF Completed By :*)

*) This PQF Form must be completed and signed by the Company’s authorized first level Management
INDONESIA
ARCO
Title : Telephone : Fax :

E
SAFE

5
______________________________________________________________________________

Risk Assessment Resume Pre-Qualification Report Selection Report

Office Report Office Report Office Report

Field / Job Site Inspection and Control

Contractor Safety Guidelines Final Evaluation
Work in Progress Contractor Safety Guidelines
E
Contractor Safety Guidelines Work in Progress
Contractor Safety Guidelines
E
Pre Job Activities Contractor Safety Guidelines
INTERIM EVALUATION CHECK LIST
Work in Progress
Contractor Safety Guidelines
INTERIM EVALUATION CHECK LIST
E
Work in Progress
PRE-JOB ACTIVITY CHECKLIST Date : INTERIM EVALUATION CHECK LIST
……………………………………..…………………………….………………………………. FINAL EVALUATION CHECKLIST

Date : INTERIM EVALUATION CHECK LIST

……………………………………..…………………………….……………………………….
Period : ……………………………………..…………………………….……………………………….
Date :……………………………………..…………………………………………….………………………….
Date : ……………………………………..…………………………….……………………………….
Date : ………………………………….…………………………..…………………………………….
Period : ……………………………………..…………………………….……………………………….
Job Title :
Date ……………………………………..…………………………….……………………………….
: ……………………………………..…………………………….……………………………….
Project Period :……………………………………..…………………………………………….………………………….
Period : ……………………………………..…………………………….……………………………….

PRE-JOB ACTIVITY
Period : ………………………………….…………………………..…………………………………….

FINAL EVALUATION
Job Title : ……………………………………..…………………………….……………………………….
Contract No :
Period ……………………………………..…………………………….……………………………….
: ……………………………………..…………………………….……………………………….
Job Title :……………………………………..…………………………………………….…………………………. Job Title : ……………………………………..…………………………….……………………………….
Contract No : ……………………………………..…………………………….………………………………. Job Title : ………………………………….…………………………..…………………………………….
Work Location Job: Title ……………………………………..…………………………….……………………………….
: ……………………………………..…………………………….……………………………….
Contract No :……………………………………..…………………………………………….…………………………. Contract No : ……………………………………..…………………………….……………………………….
Work Location : ……………………………………..…………………………….………………………………. Contract No : ………………………………….…………………………..…………………………………….
Contractor’s Name :
Contract No……………………………………..…………………………….……………………………….
: ……………………………………..…………………………….……………………………….
Work Location :……………………………………..…………………………………………….…………………………. Work Location : ……………………………………..…………………………….……………………………….
Contractor’s Name : ……………………………………..…………………………….………………………………. Work Location : ………………………………….…………………………..…………………………………….
Address : Location
Work ……………………………………..……………………………………….…………………….
: ……………………………………..…………………………….……………………………….
Contractor’s Name :……………………………………..…………………………………………….…………………………. Contractor’s Name : ……………………………………..…………………………….……………………………….
Address : ……………………………………..……………………………………….……………………. Contractor’s Name : ………………………………….…………………………..…………………………………….
Contractor’s Name : ……………………………………..…………………………….……………………………….
Address :……………………………………..…………………………………………….…………………………. Address : ……………………………………..……………………………………….…………………….
Address : ………………………………….…………………………..…………………………………….
Address : ……………………………………..……………………………………….…………………….
INDONESIA
ARCO

SAFE

INTERIM EVALUATION
INDONESIA
ARCO

INDONESIA
1 of 1 INDONESIA

____________________________________________________________________
ARCO ARCO
SAFE
INDONESIA

(Name/Date) (Name/Date)
ARCO
SAFE SAFE
1 of 1
1 of 1 ____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
SAFE
INDONESIA
1 of 1
____________________________________________________________________ (Name/Date) (Name/Date) ____________________________________________________________________
ARCO
1 of 1
(Name/Date) (Name/Date) ____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
SAFE
(Name/Date) (Name/Date)
EContractor Reps: _______________ ARCO Indonesia Reps: ________________ (Name/Date) (Name/Date) 1 of 1
EContractor Reps: _______________ ARCO Indonesia Reps: ________________
____________________________________________________________________
Contractor Reps: _______________ ARCO Indonesia Reps: ________________
(Name/Date) (Name/Date)
E
Contractor Reps: _______________ ARCO Indonesia Reps: ________________

Pre-Job Activity Report Work In Progress Report Final Evaluation Report

Office & Job Site Job Site Job Site & Office
 CSMS Program Evaluation
Short Term Evaluation Medium Term Evaluation Long Term Evaluation
(Yearly) Bi-annually every Three Years

Program Appraissal Performance Bench Marking Program Reformulation

Strengths, Weaknesses Compare RCIR with other Observed latest API RP,
and Areas need PSCs, other Industy Sectors (if possible) other Companies Systems,
improvement ISO, MIGAS, etc.

Improved Program / Guidelines

where deemed required:

• Strategy
• Corrective Actions
• Schedule
• Resources

RCIR = Recordable Case Incident Rate API = American Petroleum Institute RP = Reformulation Program