Executive Information

System
Prepared For :
MISS MIMA RAZANA BINTI MAT GHANI

Prepared By:
Juladi Bin Murkim
Asyraf Bin Khalid
What Is Executive Information System?

• Executive Information System (EIS) is a set of management

tools supporting the information and decision-making needs
of management by combining information available within the
organisation with external information in an analytical
framework.
• Management targeted EIS because needs to :
– Quickly assess the status of a business
– Understanding of critical business information to aid decision
making

• Executive Information Systems come in two distinct types:

– Ones that are data driven
– And model driven
CONTENT
 System Modules
1. Hardware
– Hardware for environment of EIS must meet the executive need`s

• The basic computer hardware needed for a typical EIS is :

– Input data-entry devices
– The central processing unit (CPU),
– Data storage files
– Output devices

These systems require less support and less expensive computer

hardware. They also increase access of the EIS information to many
more users within a company
 System Modules
2. Software
– Choosing the appropriate software is vital to design an effective EIS
• The basic sotfware needed for a typical EIS is :
– Text base software
– Database
– Graphic base
– Model base
 System Modules
3. User Interface
– An EIS needs to be efficient to retrieve relevant data for decision makers, so the
user interface is very important
• Several types of interfaces can be available to the EIS structure
– scheduled reports -- command language
– questions/answers -- natural language
– menu driven -- input/output

The interface must fit the decision maker’s decision-making style. If

the executive is not comfortable with the information
questions/answers style, the EIS will not be fully utilized
 System Modules
4. Telecommunication
– telecommunications will play a pivotal role in networked information systems

• Transmitting data from one place to another has become

crucial for establishing a reliable network.

• Telecommunications within an EIS can accelerate the need for

access to distributed data.
 Characteristics Of EIS
• More point of characteristics of EIS
Drill down
Critical success Factors (CSF)
Status access
Analysis
Exception reporting
Colors and audio
Navigation of information
Communication
 Usage Of EIS
• Executive Information Systems (EIS) are designed to enhance
the
– Managerial roles of executives
– Including other senior managers

• The majority of prior EIS research has focused on

documenting the features, benefits, development
methodologies, and implementation of the systems
 Usage Of EIS
• The research model is used to hypothesis that EIS use
(behavior) is determined by EIS experience and
ability to use EIS (habits); subjective norms, roles,
values and social situations (social factors); perceived
usefulness of EIS (consequences); user satisfaction
with EIS information, system, support, and plan
(affect); and EIS development processes,
management processes and organizational
environment (facilitating conditions).
 ADVANTAGES OF EIS

 Easy for upper-level executives to use, extensive computer experience is not required in
operations
 
 Provides timely delivery of company summary information

 Information that is provided is better understood

 
 Filters data for management
 
 Improves to tracking information
 
 Offers efficiency to decision makers
 Disadvantages Of EIS
 System dependent

 Limited functionality, by design

 Information overload for some managers

 Benefits hard to quantify

 High implementation costs

 System may become slow, large, and hard to manage

 Need good internal processes for data management

 
 May lead to less reliable and less secure data

 Difficult to keep current data

 Example Of EIS
Manufacturing

Basically, manufacturing is the transformation of raw

materials into finished goods for sale, or
intermediate processes involving the production or
finishing of semi-manufactures. It is a large branch of
industry and of secondary production.
Manufacturing operational control focuses on day-to-
day operations, and the central idea of this process is
effectiveness and efficiency
 Example Of EIS
Marketing

• In an organization, marketing executives’ role is to create the future. Their

main duty is managing available marketing resources to create a more
effective future
• To assist marketing executives in making effective marketing decisions, an
EIS can be applied. EIS provides an approach to sales forecasting, which
can allow the market executive to compare sales forecast with past sales
• EIS software package enables marketing executives to manipulate the data
by looking for trends, performing audits of the sales data, and calculating
totals, averages, changes, variances, or ratios
Example Of EIS
 STUDY CASE OF EXECUTIVE
INFORMATION SYSTEM
• Situation: Gold Rush Corporation relies heavily on its
sales trends to predict future demand for the high
quality gold watches that it manufactures and sells to
jewelry and watch stores around the country. In the
past the sales information has been passed on to
production managers, sometimes up to month after
large orders for popular watch styles have been
ordered.
 STUDY CASE OF EXECUTIVE
INFORMATION SYSTEM
• Problem: The production managers are
grateful for the information they do receive
from the sales department because they base
most of their production estimates on these
numbers. However, the production managers
could avoid costly production overruns as well
as shortages in product if they had the
information readily available to them
 STUDY CASE OF EXECUTIVE
INFORMATION SYSTEM
• Solution: Gold Rush Corporation decides to implement an
executive information system available to all of its senior level
managers, including the production managers, that possesses
information regarding real time sales and orders of Gold
Rush’s products. Thanks to this new system production
managers are able to more accurately estimate the inventory
levels they must realize in order to achieve demand. As an
added benefit, production managers have decided that the
executive information system provides them with such
valuable and accurate real time information that they hope to
move to a just in time inventory model to cut down on
holding costs.
RELATED DIAGRAM OF EIS
RELATED DIAGRAM OF EIS
OTHER SUPPORT MATERIAL OF EIS
There a many support material have been developed to support
the EIS, some of support material of EIS have been used
several times so that EIS can be compatible with they
organization system,example :

1 ) Executive Support System (ESS)

– Comprehensive support system that goes beyond EIS to
include
– Communications
– Office automation
– Analysis support
– Intelligence
OTHER SUPPORT MATERIAL OF EIS
2 ) Enterprise Information System
– Corporate-wide system
– Provides holistic information
– From a corporate view
– Part of enterprise resource planning (ERP) systems
– For business intelligence
– Leading up to enterprise information portals and
knowledge management systems
CONCLUSION
 Conclusion

• Executive Information Systems meet the

needs of corporate executives by providing
them with vast amounts of information
quickly and in graphical form to help them
make effective decisions. EIS must be flexible,
easy to use, and contain both internal and
external sources of information
 THANK Y
OU
TH
N K Y O U A N
THA KY
OU
T H AN K Y O U

THANK YOU