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PNP P.A.T.R.O.L.

Plan 2030:
“Peace & Order Agenda for Transformation &
Upholding of the Rule-Of-Law”

MODULE III: Functionality of Strategy Partners


Sequence of Presentation
• Mandatory Elements of the Proficiency Stage
• Description per Criteria
• Audit Checklist
MANDATORY ELEMENTS
1. Functionality of Strategy Partners
a. Technical Working Group
b. Police Strategy Management Unit
2. Analysis and Examination of Strategy Execution
a. Regular Monitoring, Review and Reporting of Strategy
b. Functional Scorecard and Dashboard to Individual Level
c. Cascading of Strategy to Individual Level
3. Stakeholder Communication
a. Implementation of the Communications Plan
4. Initiatives Management
a. Link to Human Resource
b. Link to Budget
c. Link to Logistics
d. Link to Systems and Processes
5. Best Practices and Breakthrough Results
a. Sharing and Implementation of Best Practices
b. Breakthrough Results on the 2015 Commitment

SLIDE 24
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council
Factor Criteria Description
The Advisory Council Members represent the Key /
Diversity in composition
Relevant Sectors in the community.
The Advisory Council has evolved to be able to create sub-
Focus areas or groups
committees or focus groups (such as for Resource
(sub-committees)
Generation, Communications, Legal, etc.)
Clear plan and The Advisory Council, including the focus groups, have
deliverables prepared their short-term and long-term plans
Working
The Advisory Council consistently implements its processes
Organizational
Efficient support process and procedures as supported and documented through
Structure and
and procedures: Manuals, guidelines, issue tracking mechanism, etc. (refer
Systems
to Compliance Stage criteria)
Self assessment The Advisory Council has a system to assess its own
mechanism performance and report progress towards its commitment.
The Advisory Council has taken steps to link with other ACs
Linkages with other for discussion of common issues and consideration of joint
Advisory Councils projects. (e.g. Regional AC linked to provincial ACs; NSU
mother unit AC linked to the regional units’ ACs)
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council
Factor Criteria Description
The Advisory Council is highly active in providing strategic
a. Advisory inputs and perspectives, and strongly involved in the
Over-all Value-
Board strategy review process to help guide the unit in its
Adding
transformation journey
Contributions/
Functioni The Advisory Council is active in promoting the Unit in
Sustained b. External
ng role various forums and acts a channel to connect with outside
Presence and communicator
as: networks and organizations.
Involvement/
c. Supporter of
Influence and The Advisory Council strongly supports the initiatives of the
initiatives
Impact unit and has made targeted contributions that have impact
(targeted
on the strategic priorities.
contributions)
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


No. of sectors
represented:
1. Government/LGU
2. Business
3. Education
Working
4. Religious
Organizational Diversity in *Resumes
1 5. Mass Media
Structure and composition *Profile
6. Community/Civil
Systems
Sector/NGOs/Youth
--------------
No. of Members and
Relevance of
Representation
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


*Oath of office
*After activity
report/minutes
of the
Presence of working meetings
Working
Focus areas or sub-committees or *Attendance
Organizational
groups (sub- 2 focus groups to sheet of SR
Structure and
committees) address particular *Regular AC
Systems
issues and concerns meeting
*Meeting with
other ACs
*Profiles of the
AC Members
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


*Timetable of
Working Presence of plans
Activities
Organizational Clear plan and and deliverables in
3 *Short-term or
Structure and deliverables support of the unit's
long-term
Systems Strategic Initiatives
plans
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Procedure:
Working
a. Regularity and *AAR
Organizational Quorum in every
Quality of 4 *Minutes of the
Structure and meeting
Meetings meetings
Systems
1. Commitment
(High
Attendance)
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Procedure:
Working *Conference
a. Regularity and
Organizational No. of meetings Notices
Quality of 5
Structure and conducted *Invitations
Meetings
Systems *AAR
2. Regular &
Special
Meeting)
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
*AAR
Working Procedure:
No. of *Minutes of the
Organizational a. Regularity and
6 resolutions meetings
Structure and Quality of
sponsored *Proposed
Systems Meetings
Resolutions
3. Quality of
Interaction
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Working Procedure:
No. of *AAR
Organizational b. Procedures
7 documented *Minutes of the
Structure and and
meetings meetings
Systems Documentation
1. Existence of
AAR
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Procedure:
*Manuals
b. Procedures
Working Document *TOR
and
Organizational defining terms of *Oath of
Documentation 8
Structure and reference of the Undertaking
2. Procedures on
Systems members *Letter-
selection,
Invitations
succession,
and
responsibilities
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Procedure: *Resolutions
Resolutions
c. Issue/advice *Minutes of AC
Working approved by the
tracking, Meetings
Organizational AC vs adopted
resolution, and 9 *Other
Structure and and/or
monitoring supporting
Systems implemented by
1. Resolution documents
the unit
identification
and monitoring
process
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Efficient Support
Process and
Procedure:
c. Issue/advice
tracking,
Working # actions/
resolution, and *AAR
Organizational interventions vs.
monitoring 10 *Minutes of the
Structure and # actionable
2. Actions/interve Meetings
Systems items
ntions of unit
on actionable
items resulting
from previous
ac meetings
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Presence of
periodic
assessment of
*Annual
Working its own
Report on
Organizational Self assessment performance and
11 Advisory
Structure and mechanism reporting of
Council Key
Systems progress made
Contributions
towards the
fulfillment of
commitments
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Presence of
steps taken by
the AC to link *AAR
Working
Linkages with with other AC for *Minutes of the
Organizational
other Advisory 12 discussion of Meetings
Structure and
Councils common issues *Letter of
Systems
and Invitations
consideration of
joint projects
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value-
adding Presence of
*Annual
contributions/ strategic or
Functioning Role Report on
Sustained operational
as: 13 Advisory
Presence and information,
a. Advisory Board Council Key
Involvement insight and
Contributions
/Influence and guidance
Impact
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value- *AAR
adding *Minutes of the
contributions/ Functioning Role Advocacy in meetings
Sustained as: support of the *Annual
14
Presence and a. External PNP PATROL Report on
Involvement communicator Plan 2030 Advisory
/Influence and Council Key
Impact Contributions
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value- *AAR
adding *Minutes of the
Functioning Role Capacity building
contributions/ meetings
as: through
Sustained *Annual
a. Supporter of 15 knowledge
Presence and Report on
initiatives (targeted sharing, learning
Involvement Advisory
contributions) and growth
/Influence and Council Key
Impact Contributions
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value- *AAR
adding *Minutes of the
Functioning Role
contributions/ meetings
as: Morale and
Sustained *Annual
a. Supporter of 16 welfare
Presence and Report on
initiatives (targeted improvement
Involvement Advisory
contributions)
/Influence and Council Key
Impact Contributions
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value- Capability *AAR
adding enhancement *Minutes of the
Functioning Role
contributions/ through provision meetings
as:
Sustained of additional *Annual
a. Supporter of 17
Presence and logistical Report on
initiatives (targeted
Involvement resources/facilita Advisory
contributions)
/Influence and ting of major Council Key
Impact projects Contributions
FUNCTIONALITY OF STRATEGY PARTNERS
Advisory Council

FACTOR CRITERIA MEASURE SOURCE


Over-all Value- Provision of *AAR
adding additional *Minutes of the
Functioning Role
contributions/ financial meetings
as:
Sustained resources for the *Annual
a. Supporter of 18
Presence and implementation Report on
initiatives (targeted
Involvement of the PNP Advisory
contributions)
/Influence and PATROL Plan Council Key
Impact 2030 Contributions
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group
Factor Criteria Description
The TWG structure is well-defined and sustainable despite
Appropriate organizational
changes in the membership. It has appropriate succession
set-up
plan and turnover system in place.
Working The TWG has prepared their short-term and long-term
Clear plan and deliverables
Organizational plans and are committed to delivering them.
Structure and The TWG consistently implements its procedures as
Systems Efficient support process
documented through guidelines, Manuals and defined
and procedures
process for meetings, cascading and strategy review.
Self assessment The TWG has a system to assess its own performance and
mechanism report progress towards its commitment.
a. Strategy and The TWG champions the strategy with strong commitment
Sustained governance ensuring that the strategy is ready to be operationalized to
Presence and
Functioning champions the subordinate units.
Involvement/In
role as: b. Instruments/ The TWG takes an active oversight and operational role in
fluence and
Impact Influencers in ensuring the cascading process is implemented and
cascading effective.
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


Working % of TWG
Appropriate
Organizational members with *Letter Orders
organizational 1
Structure and issued official *Staffing Pattern
set-up
Systems orders
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


Presence of
Working short/long term
*Calendar of
Organizational Clear plan and plans in line with
2 Activities
Structure and deliverables the PNP
*Action Plans
Systems P.A.T.R.O.L Plan
2030
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


Working Efficient *After TWG-
# of TWG
Organizational support Meeting Reports
3 meetings
Structure and process and *Minutes of the
conducted
Systems procedures Meetings
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


% of TWG
meetings with
Working documented *After TWG-
Self
Organizational actionable items Meeting Reports
assessment 4
Structure and and *Minutes of the
mechanism
Systems corresponding Meetings
actions taken to
address them
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


% of Strategy or
Operations
Functioning
Sustained Reviews
role as *Letter Orders
Presence and conducted by at
Strategy and 5 issued
Involvement/Influ least 80% of
governance *AAR SR
ence and Impact TWG members
champions
and not their
representatives
FUNCTIONALITY OF STRATEGY PARTNERS
Technical Working Group

FACTOR CRITERIA MEASURE SOURCE


*After Activity
% of TWG Reports
Functioning members that (Cascading
Sustained
role as comprised and activities, TWG
Presence and
Instruments/ 6 actively and AC Meetings)
Involvement/Influ
Influencers in participated in an *Composition of
ence and Impact
cascading Audit or Audit Teams
Cascading Team *AAR of CEP
activities
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit
Factor Criteria Description
The PSMU structure is established and functional. There
Established structure /
are personnel that are performing the roles in a continuous
staffing pattern
Working capacity.
Organizational Capability and competency The PSMU staff are capable of handling their roles based
Structure and of staff on a defined competency framework
Systems The PSMU consistently implements its procedures as
Efficient process and
documented through guidelines, Manuals and defined
procedures
process for meetings, cascading and strategy review.
a. Scorecard
Sustained Manager
Presence and The PSMU is consistent and effective in fulfilling its roles in
Functioning b. Initiative
Involvement/In
role as:
strategy and scorecard review, cascading, initiative
fluence and Manager
management, etc.
Impact
c. Alignment
Manager
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Working
Established Continued *Letter Orders
Organizational
structure/ 7 existence of a issued
Structure and
staffing pattern formalized PSMU *Staffing Pattern
Systems
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Continued
Working
Established existence of an
Organizational PSMU office
structure/ 8 operational/
Structure and facility
staffing pattern functional PSMU
Systems
office facility
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


% of PSMU *Training Profile
members with of PSMU
Working
Capability and enhanced skills Members
Organizational
competency of 9 and *Training
Structure and
staff competencies Certificates
Systems
*After-Training
Reports
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Existence of *After Activity
Working
Efficient internal Reports
Organizational
process and 10 monitoring *Calendar of
Structure and
procedures tool/mechanism Activities for CY
Systems
for compliances 2015
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Sustained Functioning Regular
*Unit Scorecard
Presence and role as submission of
11 *Official
Involvement/Influ Scorecard updated
transmittal
ence and Impact Manager scorecard
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Sustained Functioning Regular *Updated
Presence and role as 12
submission of Initiative Profile
Involvement/Influ Initiative updated initiative *Official
ence and Impact Manager profile transmittal
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Sustained Functioning
Regular conduct
Presence and role as 13 of Strategy *AAR SR
Involvement/Influ Alignment
Reviews
ence and Impact Manager
FUNCTIONALITY OF STRATEGY PARTNERS
Police Strategy Management Unit

FACTOR CRITERIA MEASURE SOURCE


Sustained Functioning *AAR Cascading
Regular conduct
Presence and role as Activities
14 of Cascading
Involvement/Influ Alignment *Other supporting
Activities
ence and Impact Manager documents
TEAM
PNP
TRANSFORMATION…
Our Shared Commitment!!!

END OF PRESENTATION
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