PROJECT

MONITORING
 MONITORING SUBSYSTEMS
EXTERNAL MONITORING LGU MONITORING DILG MONITORING

LGU

CSOs & Citizens Project Monitoring MLGOO, PO,

(currently being developed)
Team (DILG MC 2018-104) RO, & CO
This level can be 1 PMT – activated PMC or a This level has four
participated in by multiple team created under MDC monitoring units:
people’s 1 Municipal Local
organizations/individuals Project Government
1 Accredited Civil Operations Officer
Society
Implementing
Organizations
Team 2 Provincial Office
2 Citizens Headed by the Office of 3 Regional Office
the Municipal Engineer
4 Central Office
 MONITORING SUBSYSTEMS
EXTERNAL MONITORING LGU MONITORING DILG MONITORING

LGU
CSOs PMT
Participate by: Monitors LGU project Conduct site visits
implementation & compliance
Observing the procurement w/ Program Policy/Guidelines Accomplish Project Monitoring
Monitoring project Submits report to MDC Tools
implementation
Oversee implementation PIT Recommends actions to the
LGU
CSOs & Citizens Responsible for Project
Supervision & Contract cc: COA and DBM with reports DIL
Send feedback to DILG Management Post reports on Website AN
Post & update reports - RO
DILG SubayBAYAN Portal
LGU website & PhilGeps Forward reports and findings to
DILG Field Offices BANTAY KORUPSYON
Submit/post reports
DILG Website DILG; PMT; Congress and
DILG Social Media (FB) Senate; and LGU Website
 SUBSYSTEMS

External Monitoring

In accordance to GAA FY 2018, duly accredited CSOs

and Citizens may actively participate in the
implementation by the way of the ff:

• Municipal Development Council project monitoring;

• Observer in the procurement process;
• Third party monitoring and evaluation; and
• Citizen feedback mechanism
 SUBSYSTEMS

DILG Monitoring

DILG has organized monitoring teams and

devised tools and procedures to oversee
the project related activities of LGUs in the
implementation of Locally Funded
Projects in their respective areas eligible
LGUs for fund release.
 SUBSYSTEMS

DILG Monitoring

The monitoring teams shall track the

development of the project whether it is in
accordance with objectives of the program or
not.
The monitoring teams may also provide the
beneficiary LGUs with technical assistance and
capacity development activities as needed.
 SUBSYSTEMS

LGU Monitoring

This subsystem allows LGUs to have their internal monitoring to ensure that
the project being implemented is within the rules and regulations of the
implementation guidelines.

For purpose of this Guidelines, the beneficiary LGUs shall have a Project
Monitoring Team in charge of monitoring the projects under the three (3)
programs. The LGU may utilize or reactivate the existing Project Monitoring
Committee (PMC) or the MDC Monitoring Team.

The composition of the PMC/MDC Monitoring Team shall be in accordance

with the guidelines prescribed and issued by the DILG.
 MONITORING STAGES

The monitoring teams shall track the development of the project

whether it is in accordance with objectives of the program or
not.

The monitoring teams may also provide the beneficiary LGUs

E
with
F-2
technical assistance and capacity development activities as
needed. The monitoring activities shall commence upon the
endorsement of

*For Potable Water System Projects, the Pre-Implementation Stage shall be 90 CDs. Hence, the total implementation period shall be increased by 30 CDs from 478 to 508 CDs
 MONITORING PARAMETERS

Refers to the set of required

TIMELINESS (T)
activities, documentation and
items of works to be done in a
specific period of time, in each
monitoring stage, as prescribed
in the Project Implementation
Guidelines and the Project
Implementation Schedule of the
LFPs.
 MONITORING PARAMETERS

DOCUMENTARY COMPLETENESS
Refers to the condition of having

/ACCURACY (DCA)
all of the information and
documents present as required,
which are free from error and in
accordance with the prescribe
steps/templates to accomplish a
particular document.
 MONITORING PARAMETERS

Refers to the condition of

following the AM and

QUALITY (Q)
SALINTUBIG Project Menu and
National Standards in design,
methodology, workmanship,
handling/storage of materials
and the conduct of quality
tests and quality assurance.
 MONITORING PARAMETERS

These shall be used by the DILG

Monitoring Teams in tracking the
compliance of the LGUs in implementing
the projects under the said Programs

Any deviation on the said monitoring

parameters shall be marked as PAR and
given a “Warning”
 MONITORING TOOLS

AIDE MEMOIRE ANNEX I

INSPECTION MONITORING
TEMPLATE
ANNEX S

VALIDATION FORM ANNEX T

MONITORING REPORT SUBAYBAYAN

LGU SUPERVISION
ROLES AND RESPONSIBILITIES IN SUPERVISING AND MONITORING
THE IMPLEMENTATION OF PROJECTS LGU Supervision
Project Implementing Team (PIT) or its equivalent
- Under the office of the Municipal Engineer
- Shall ensure that the project is being implemented in
accordance with DILG MC No. 2018-61

Compliance to the reportorial

and posting requirements
shall be spearheaded by the
Municipal Engineer
ROLES AND RESPONSIBILITIES IN SUPERVISING AND MONITORING
THE IMPLEMENTATION OF PROJECTS LGU Supervision

- Municipal Engineer shall be the

responsible person in providing all
documentary requirements to the MLGOO,
including but not limited to SWA, NOA, NTP
and various documents for project
implementation, copy furnished the MDC
thru the PMT
LGU MONITORING
ROLES AND RESPONSIBILITIES IN SUPERVISING AND MONITORING
THE IMPLEMENTATION OF PROJECTS LGU Monitoring
Project Monitoring Team (PMT)
• Shall monitor the compliance of the LGU to the
provisions in the DILG MC No. 2018-61 and this
Guidelines
• Shall conduct monitoring at least once a month for each
project

• Shall ensure that the roles and responsibilities of the LGU, including
project supervision and contract management, are inherent to the
implementation of the projects

• Shall monitor the LGU compliance to the abovementioned issuances and

recommend actions for any non-conformance / deviation thereof.
WARNING
SCHEME
 After issuance of AIDE MEMOIRE/Submission Milestones

1 LGU
2
COMPLIANCE
DATE Endorse information
w/in
to Provincial Director
5WD
Cluster
Head
Issue Reminder CH ACKNOWLEDGES
Letter (Annex Y) to call INFORMATION
attention of LCE
w/in
Inform CH 5CD
MLGOO
 After Non-Compliance to MLGOO Reminder

3 4

PD to Issue
1st Warning
Letter
(Annex U-1)
If NO action after
15days after receipt
Provincial Office of 1st Warning
5 6
Issue 2nd
Warning Letter
(Annex U-2)

Notify PD LGU justification

LGU’s NO Action LGU to take action
w/in 15CD

DILG Provincial Office

MLGOO
 After issuance of AIDE MEMOIRE

7 8

If, after 15CD Notify RO

Fail to submit justification
No action has been taken
Evaluation of justification is
not accepted
DILG Regional Office
 After issuance of AIDE MEMOIRE

9 10

Issue 3rd Warning

Letter (Annex U-3) DILG Regional Director to
inform DILG Central Office of
Notice of Project the 3rd Warning
Termination (Annex Z)
CATCH-UP
CC PO, MLGOO, JUSTIFICATION
PLAN
OUSLG and Regional Regional
COA Office
 After issuance of AIDE MEMOIRE

11 12
Evaluate or
validate
request
RD to Issue Termination Letter
Prepare LGU Non-compliance may be ground
recommendation for impositions of sanction/s as
to the OUSLG stipulated in Section 8.0
and SILG
CO-OPDS
PMOs
CC: Local-COA and COA-
LGS, and DILG RO
13
If
warranted,
reports and
findings
KORUPSYON shall be
BANTAY

PROGRAM
forwarded
to BANTAY
KORUPSYON
PROJECT
CANCELLATION
PROJECT

FY2019CANCELATION

Project/s
LGU MUST
NOT IMPLEMENTED 1 Revert Fund
If warranted, reports and findings
IN ACCORDANCE 2 shall be forwarded to BANTAY
With the Guidelines KORUPSYON
 SANCTIONS

NON-COMPLIANCE TO:
R.A. No. 3019 “Anti-Graft and Corruption Practices Act”
R.A. No. 9485 “An act to improve efficiency in the delivery
of government service to the public by reducing
bureaucratic red tape, preventing graft and corruption,
and providing penalties therefor”
R.A. No. 9184 “The Government Procurement Reform Act
and its Revised Implementing Rules and Regulations”
 SANCTIONS

NON-COMPLIANCE TO:
Section 43, Chapter 5 and Section 80, Chapter 7, Book VI of
E.O. No. 292
Pertinent Provisions of FY 2019 General Appropriations Act
DILG MC 2018-104 – Monitoring Guidelines
2019 AM Implementing Guidelines
 SANCTIONS

May result in the:

filing by concerned parties of appropriate civil, criminal
and/or administrative cases against the local public officials
and/or employees concerned for acts or omissions in relation
to the performance of their duties

non-inclusion and/or disqualification of the Municipality in

the future National Government assistance
SALAMAT PO!