Integration Of Separation

Module With ERP System

(PeopleSoft)
 INDEX
1. Introduction.
Company Profile.
Existing System and Need for System.
Operating Environment.
Detail Description of Technology used.
2. Proposed System.
Proposed System.
Objective of the System.
3. Feasibility Study.
4. Analysis and Design.
5. Diagrams.
Entity Relationship diagram.
Use Case Diagram.
Activity Diagram.
Component Diagram.
Deployment Diagram.
Sequence Diagram.
6. Data Base Design (Data Dictionary).
7. User Interface Design/Screen.
8. Test procedure and Implementation.
9. Conclusion
10. Bibliography.
 COMPANY PROFILE
3i-Infotech is a global Information Technology company which provides
technology solutions to over 1500 customers in more than 50 countries across 5
continents, spanning a range of verticals.

The Company provides software products, IT services and Business

Process Outsourcing (BPO) for a variety of industry verticals including Insurance,
Banking, Capital Markets, Mutual Funds & Asset Management, Wealth
Management, Government, Manufacturing and Retail. These solutions and
services include Managed IT Services, Application Software Development &
Maintenance, Payment solutions, Business Intelligence, Document Imaging &
Digitization, IT Consulting and various Transaction Processing services.

The Company's quality certifications include SEI CMMI Level 5 for

Software business, ISO 9001:2000 for BPO, ISO/IEC 27001:2005 for Data
Center Operations and ISO/IEC 20000-1:2005 for Data Center Management
Services.

The Company's Global Delivery Model provides for the best resources
to be drawn from its vast talent pool across the globe to offer optimal solutions.
 3i-Infotech was promoted by the NYSE-listed ICICI Bank, India's
largest private sector bank.
The Company integrates its products and services to create
customized solutions to allow you to undertake technology-based business
transformation that allows reorganization in line with today's dynamic digital
business
environment.
 History
With 1,300 customers in more than 50 countries across five continents and with
seven of the top 10 UK private wealth managers utilizing their systems, 3i
Infotech® – Western Europe (previously known as Rhyme) is one of the leading
UK software houses in the financial market. It provides services ranging from
managing legacy systems to running cutting edge applications and covers the
full spectrum of technology challenges involved in areas from asset
management and banking to insurance and capital markets. Key to its success
is its long-term technology partnership with Inter Systems. Having worked
closely together in the financial sector since the mid-1980s, the partnership has
enabled 3i-Infotech to continually optimize client investment and increase
speed of performance and implementation.
 PRODUCTS
PREMIA Insurance Software Solutions Suite: The PREMIA insurance
management solutions suite is designed to proficiently perform all the functions of
an insurance company such as underwriting / policy administration, claims
management, reinsurance and accounting. The offerings in our insurance software
solutions suite are used by some of the most recognized names in the global
insurance industry.
The PREMIA insurance software solutions suite covers various business
classes such as property, general liability, workers compensation, commercial auto,
business owners policy, marine cargo, personal auto, homeowners, umbrella /
package, individual / group life, health, liabilities and related areas.

KASTLE™ - Secure Banking Solutions: 3i Infotech, with its rich domain

expertise in the banking and financial services sector, has a proven track record in
delivering optimized value propositions to customers in this space across the globe.

KASTLE™, our secure banking solutions suite, comprises an extensive range

of enterprise banking products that cater to the varied operations and departments
of banks and other financial services organizations. This gives our customers a
cost-effective option to go for multiple solutions that can be integrated with each
other - from a single vendor.
AMLOCK – Anti Money Laundering and Fraud Detection Solution:
AMLOCK, the Anti Money Laundering and Fraud Detection solution,
streamlines Customer Due Diligence, facilitates Transaction monitoring and
Investigation operations of your organization.
It addresses the AML compliance requirements of Banks, Insurance
companies, Brokerages, Asset Management Companies and Money Service
Businesses, and enables them to file Compliance Reports. Being browser
based, it provides the user with the flexibility of location-neutral access.
AMLOCK has the capability of receiving data from multiple sources systems
that your organization may be using for different operations. It is highly
parameterization to suit the unique needs of each organization.

Tradis–Integrated Broker Office Solutions Suite: Tradis (formerly iBOSS)

is a comprehensive solutions suite for stockbrokers and traders,
giving them absolute control over the entire trading process from order to
settlement. It cost-efficiently streamlines and integrates all your operations
spanning front-office, risk management and back-office.
MFund – Mutual Funds Solutions: 3i Infotech offers a variety of proven
solutions for Mutual Funds industry players such as unit trust management
companies, asset management companies and other Financial Institutions.
MFund, our Mutual Funds products suite, encompasses operations such as
fund accounting, valuation, investment management, lending operations, investor
services, dealing, pre-dealing, intent generation, order management, etc.

C-matis - Wealth Management / Portfolio Management Solutions: C-matis,

our comprehensive, multi-currency Wealth Management solutions suite,
provides a highly reliable business solution for automating the entire investment
life cycle across a wide variety of assets like mutual funds, bonds, equities,
deposits, real estate, metals, commodities, etc.
C-matis is designed to ensure increased operational efficiency as well as
enhanced client interactions and satisfaction.
Our software professionals, backed by their rich experience in the Wealth
Management industry, consistently strive to offer the best solution to meet the
growing needs of Wealth Management industry, along with other areas such as
Portfolio Management, Relationship Management, etc.
This gives your clients the much-needed confidence in your services and
preparedness in efficiently managing their wealth.
DataScan.Online - Enterprise Document Content Management System for
the Web: Efficiency in the process of collation, retrieval and personalized
presentation of information is critical for achieving larger market-share and
improved profitability. Organizations are increasingly using document management
software, which supports imaging technology, to have better control over paper
inundation that their processes are normally associated with.
Data Scan. Online, our Enterprise Document Management System for the
Web, helps in transforming your current processes into a dynamic information-
enabled business environment. The solution helps in delivering active and trusted
document content to multiple channels, while providing for a unified storage
umbrella for multiple information carriers such paper, video, audio, electronic
spreadsheets, word-processed documents, etc.

Quantis – Asset Management Solution: Quantis is a multi-currency treasury

application for asset managers, insurers and pension fund managers. It offers end-
to-end Investment Management Operations – from Analytic and Order
Management to Accounting and NAV Generation. Strong user-defined compliance
rules and work-flow are integral to the product.
I-enable: i-enable rmf (remote monitoring framework) is a powerful solution for
monitoring your IT infrastructure. The solution gives the performance and availability
status of the host(s) - ranging from a small business network to large enterprise network.
It runs 24x7 on a Windows-based machine within your network, recording network usage
parameters, and managing recorded data that is stored in database for historic reports.
Users can also avail of analytical and complete drill-down view from the overall health
index perspective, using its dashboard.
i-enable rmf enables users to remotely monitor their IT infrastructure components. It
provides visibility, insight, isolation and faster resolution of IT Infrastructure issues. It
allows IT support teams to respond quickly, assist effectively, and proactively manage
conditions that can disrupt critical services.

i-enable sd (service desk): i-enable sd (service desk) is a centralized Information

Technology Infrastructure Library (ITIL) Web-based helpdesk tool for IT organizations. It
provides a single point of contact that consolidates user requests from multiple sources
to deliver high quality support, using ITIL best practices to manage I operations and
services. It offers integrated Incident Management, Problem Management, Change
Management, Contract Management and Knowledge Base Management capabilities. It
ensures visibility, insight, isolation and faster resolution of IT infrastructure issues by
providing the right information at the right time as required by the IT operations team.
i-enable sd is an integrated solution that empowers IT to drive business success by
enhancing operational efficiency and lowering operational costs, thereby helping
businesses deliver new services more rapidly.
 EXSISTING SYSTEM

The existing system of resigning is manual in 3i-infotech. As the

Employee decides to resign from company his first step was to initiate the mail
request to his manager mentioning details about the application of Resignation.
As manager approves the request of Employee, he will fill clearance
from manually along with approved copy of mail from manager and will submit
this to concern HR person.
Now HR person will take respective action on the application as per the
policies of notice period as well as for final settlement of salary and other
formalities like exit interview and feedback.
Overall this process was manual and was requiring manual intervention
for processing the Resignation application.
 Disadvantage of the Existing System

•There were no Automatic systems in place to handle Resignation Process.

•Every time there was need of manual checking of employees notice period,
his dues towards company.

•It was difficult to maintain employee's comments about his reason for leaving
the job his concerns and other details which can be helpful for company for
lowering attrition rate.

•It was cumbersome to forward the application from Manager to Group Head
and then to HR Head for processing Resignation for any complex case.

•It is very time consuming process.

 NEED FOR THE SYSTEM

• To make the process flow automated using PeopleSoft HRMS system.

• This will improve the Process efficiency and time as well.

• System will take care of routing of application of resignation from Employee

to respective Manager assigned to employee as well as to the Group Head,
Location HR and HR Head present in the system no need to check for the flow .
• Existing business logic can be easily modified for the separation module in
the system.
• Manager and other members of chain like HR Head, Group head get
notification for each action taken by the chain members which helps to make
process visible.
•
• As integration with HRMS system is already present which helps Separation
module for retrieving the notice period days and other information required for
processing the application.
•
• Helpful for HR Department to make attrition reports based on the data
present in the Separation Module.
•The Existing System is based on 2-tier architecture whereas the Proposed
System is based on 3-tier architecture. Hence the Proposed System will
cover the 3 essential components of the system:

1.A Client PC

Fewer resources needed for client workstation.

No client modification if database location changes.
Less code to distribute to client workstations.

2. An Application Server (Oracle AS)

One server handles many client requests. More resources available

for server Program. Reduces data traffic on the network.

3. A Database Server (Oracle Database)

Operating Environment: Hardware & Software

Hardware

Processor : Pentium III and above.

Memory (RAM) : 10 GB
Hard Disk : 80 GB

Software

Operating System: Windows XP (sp2) and above.

Technology Used : PeopleSoft HRMS 8.9 and Application
Designer .
Database : Oracle 9i and above.
 Why
PeopleSoft?
"PeopleSoft is an integrated software package that provides a wide
variety of business applications to assist in the day-to-day execution and
operation of business processes. Each individual application, such as
Financials, Customer Relationship Management and Human Resources,
interacts with others to offer an effective and efficient means of working and
reporting in an integrated fashion across the enterprise"

1.Business Factors:

• Consolidate data and business process

• Improve business efficiencies
– Automation
– Quick access to data
• Improved reporting and analytics

2.Technology Factors:

• 100% web deployed applications

• Open architecture
 •The logical choice
.Pre-built portal packs
• Easy to Brand
• Integration capabilities
• Crawl and Search capabilities
• Content Management System
• Rapid deployment pat

•Required manpower:
The developers already working with 3i-Infotech are experienced in
PeopleSoft HRMS so the company management decided to utilize this human
resource and this minimized the cost of hiring an expert for Separation Module
project
•Enterprise to enterprise:
PeopleSoft is an enterprise to enterprise system. This allows the Employees
have access to updated information from Force Motors and provides a real time
view of their operations processes by logging on to a central data centre. Dealers
can monitor key performance indicators such as inventory, sales, inquiries and
debts.

•Platform support and portability:

Supports all Oracle-Certified platforms like Windows, Linux, Unix and more.

•Ease of installation:
Takes very less time for installation.

•Cost:
Cost is very high. It is a lessening software.
 PROPOSED SYSTEM
•This module is used only for the internal purposed in 3i-Infotech .
When employee wants to resign the company.

•Employee first login in to the PeopleSoft system through the following link.
http://10.1.46.103:8040/psp/HCMSIT/EMPLOYEE/HRMS/?cmd=login

•Then Employee is login into the system with his/her User ID and Password.
They can fill the Separation Form and submit.

•After submitting the form. It will to the Manager. The Manager can approves
or pushback or decline the form. When Manager can approves the current
status of the Separation Request is Manager Approved. When Manager
Pushback the request it will goes back to the Employee. And employee can
submits the form again.

• After Manager Approval. It will to the Group Head. The Group Head can
approves or pushback or decline the form. When Group Head can approves
when Group Head approves the form, then current status of the Separation
Request is Group Head Approved. When Group Head Pushback the request it
will goes back to the Employee. And Manager can submits the form again.

 
•When Group Head approvals it will to the Location HR. The Location HR can
approves or pushback or decline the form. When Location HR can approves
the form, then current status of the Separation Request is Location HR
Approved. When Location HR Pushback the request it will goes back to the
Group Head. And Group Head can submits the form again.

•In certain cases application will go to HR Head. The HR Head can approves or
pushback or decline the form. For approval when HR Head can approves the
employee resignation, the current status of Separation Request is HR Head
Approved. When HR Head Pushback the request it will goes back to the
Location HR. And Location HR can submits the form again.

• In case of “Delay” or “No Approval” by group head latest Last Working Date
submitted by employee in Separation Request will be treated as “Last Working
Date” for farther processing, employee's mail id and PAC card will be
deactivated at end of business hours on last working date.
Objective of the System

A) FUNCTIONAL OBJECTIVE:

• Built-in software, no extra charges.

• Multi-user, reusable, world-wide recognized.
• Integrated with all HR operations.
• Real-time information regarding Employees (Name, Address, Mail ID
etc).
• Real-time product performance reviews.
• Monitoring Employee Events and Tasks.
• Standardized, Best-In-Class Processes and Practices.
• Optimized Inventory and Demand Forecast Based On Resignation.
• Reduced Employee Fatigue through Automation.
• Accurate Employee Data.
B) TECHNICAL OBJECTIVE :

• Existing systems can be easily migrated within a month.

• Greater and strong connectivity with FML.

• All data related to employee is having in form. That’s why no need

to check every time.

• Employee Notice period is generated automatically without loss

time.
 FEASIBILITY STUDY

FEASIBILITY STUDY:

•The research and information uncovered in the feasibility study will support
the detailed planning and reduce the research time.
•The feasibility study is the process of evaluating the deciding factors, to
check whether a proposed system is feasible or not.
•After getting the problem statement we start with the feasibility study of the
proposed system.

•There are three types of Feasibility Study:

1.Economical Feasibility:
The Separation Module is economical because:

•Existing systems can be easily migrated within a month.

•It does not require separate installations on user machines.
•No additional human resource required as the employees are
expertise in PeopleSoft HRMS and Oracle.
2.Technical Feasibility:

•The Separation Module is technically feasible because:

•Browser like internet explorer is sufficient for running entry screens.

•
•Supports all PeopleSoft and Oracle-Certified platforms like
Windows, Linux, Unix and more.

3.Operational feasibility:

•The system will operate when installed because it is thoroughly

tested by programmers, functional experts and users.

•All the requirements which is comes under Resigning Process are

implemented in the Separation module.
DIAGRAMS
USE CASE
DIAGRAM
 Log In

Separation Form

Fill the Separation Form

Employee Save & Submit the Form

Gives Comments

Accepts or Rejects Form

<<Oracle>>
Manager

Gives Comments

Accepts or Rejects Form

Group Head

Gives Comments

Accepts or Rejects Form

Location HR

Gives Comments

HR Head Accepts or Rejects Form

ACTIVITY
DIAGRAM
COMPONENT DIAGRAM
COMPONENT DIAGRAM

Web Browser DMS

<<GUI>> <<Infrastructure>>
SSL

Oracle
<<Database>>
OC4J
Deployment Diagram

Application Server

Web Browser Database

 Sequence Diagram for
Employee
: Employee : PeopleSoft HRMS System : Database

Enter Log in Name and Password

Check Log in Name and Password

Correct
Enter Log in Name and Password

If Password is Correct

Give Next Chance

If Password is Incorrect

Request for Separation Form

Form is displayed

Fill the Form and submit

Form Request is saved
 Sequence Diagram for
Manager
: Employee : Manager : PeopleSoft HRMS System : Database

Enter Log in Name and Password

If Password
Check Log in Name and Pwd

If Password
is Correct
is Incorrect
 Sequence Diagram for
Group Head
: Employee : Group Head : PeopleSoft HRMS System : Database

Enter Log in Name and Password

If Password
Check Log in Name and Pwd

If Password
is Correct
is Incorrect
 Sequence Diagram for
Location HR
: Employee : Location HR : PeopleSoft HRMS System : Database

Enter Log in Name and Password

If Password
Check Log in Name and Pwd

If Password
is Correct
is Incorrect
 Sequence Diagram for HR
Head
: Employee : HR Head : PeopleSoft HRMS System : Database

Enter Log in Name and Password

Check Log in Name and Pwd

If Password
If Password
is Correct
is Incorrect
 Data
Dictionary
Screens
LOGIN
Main Menu
Sub Menu
Employee Separation Form
Manager Searching The Employee For
Approval
List Of Employees Are Displayed
FILL ALL THE INFORMATION
Manager Can Approve, Push Back, and Decline
The Request
If Manager Approves The Request Will Go To
The Group Head
List Of Employees In The Group Head
Fill the information
Group Head Can Approve, Push Back, and
Decline The Request
If Group Head Approves The Request Will Go
To The Location HR
List Of Employees Are Displayed
Fill the information
Location HR Can Approve, Push Back, and
Decline The Request
If Location HR Approves The Request Will Go
To The HR Head
List Of Employees Are Displayed
Fill the information
HR Head Can Approve, Push Back, and Decline
The Request
 TESTING & IMPLEMENTATION
TESTING:

•The Separation Module has been tested by programmers, functional experts

and users.

•Pilot testing of the Separation Module was done at Client sites and the
problems faced during these testing have been tackled successfully.

IMPLEMENTATION:

•The implementation process of the Separation Module is a gradual process.

•
•The strategy being used is to implement the Separation Module for the
company requirement to handle the data of resigned Employees.
 FUTURE ENCHANCEMENTS
•Every Employee in the company who wants to resign then he/she should
fill the entire details for that purpose Employee should know there notice
period.
•Separation Module provides rehire feature for the employees.

DRAWBACKS AND LIMITATONS

•If there is no internet connectivity or if there is any problem in the internet
connection then the Separation Module cannot be accessed.
 CONCLUSION

•The Separation Module is designed, developed and tested successfully by me

at 3i-infotech.

•I could also see practical implementation of the phases of Software

Development Life Cycle (SDLC) in the Separation Module.

•This project has helped me in understanding the new technologies like

PeopleSoft HRMS System, PeopleSoft Application Designer, SQL* Plus and
Oracle database.

•To summarize, All the Pages Of Separation Module sub-systems, and Forms
of the Separation Module was successfully implemented by me at 3i-infotech.
BIBLIOGRAPHY
•Reference books:

1. Enterprise PeopleTools 8.49 PeopleBook: Using PeopleSoft Applications.

2. Enterprise PeopleTools 8.49 PeopleBook: PeopleSoft Application Designer
3. Enterprise PeopleTools 8.49 PeopleBook: PeopleCode Developer's Guide
4. Enterprise PeopleTools 8.49 PeopleBook: PeopleCode Language Reference
5. PeopleSoft Enterprise HRMS 8.9 Application Fundamentals PeopleBook
6. PeopleSoft Enterprise Human Resources 8.9 PeopleBook: Administer
Workforce
7.

•Site references:

1) www.google.com

2) www.otn.oracle.com

3)
http://download.oracle.com/docs/cd/E13053_01/hr9pbr1_website_master/eng/psbooks/in