Microsoft Office 2007- Illustrated Introductory,

Windows Vista Edition

Creating A Presentation
in PowerPoint 2007
 Objectives
• Define presentation software
• Plan an effective presentation
• Examine the PowerPoint window
• Enter slide text
• Add a new slide

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 Objectives
• Apply a design theme
• Compare presentation views
• Print a PowerPoint presentation

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 Defining Presentation
Software
• Presentation software is a
computer program used to organize
and present information

• Presentation software allows you to

communicate your ideas effectively

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 Defining Presentation
Software
• Use PowerPoint to present
information in a variety of ways
• On-screen presentations
• Notes
• Audience handouts
• Online meetings
• Outline pages
• Overheads

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 Defining Presentation
Software
• With PowerPoint you create slides
that contain
• Text
• Illustrations
• Photographs
• Clip art
• Charts
• SmartArt
• Even sounds and movies
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 A Typical Slide Slide title

Bulleted text

Clip art

SmartArt graphic

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 Defining Presentation
Software
• With PowerPoint you can
• Enter and edit text easily
• Change the appearance of graphics
• Collaborate online with colleagues
• E-mail a presentation as an attachment
• Incorporate information from other
sources
• Excel
• Word

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 Planning an Effective
Presentation
• Using PowerPoint themes, you can
use a design and enter your text
immediately
• You can go back and tailor your
presentation based on the needs of
the audience
• Planning is a critical part of creating
a presentation

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 Planning an Effective
Presentation
• Planning includes:
• Determining and outline the message
you want to communicate
• Verifying the audience and the delivery
location
• Determining the type of output
• Determining the design
• Deciding on additional materials
needed

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 Planning an Effective
Presentation
• Additional materials needed may
include
• Speaker notes
• Audience handouts
• Handouts can include 1, 2, 3, 4, 6, or 9
slides per page

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 Typical Speaker Notes
While this slide
is presented,
the speaker can
refer to notes
on a printed
handout that no
one else will
see

Notes

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 Typical Handouts
Handouts provide lines
for audience to take their
own notes

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 Planning an Effective
Presentation
• When planning a presentation, keep
in mind copyright laws
• Intellectual property is any idea or
creation of the human mind
• Copyright law is a type of
intellectual property law that protects
works of authorship

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 Planning an Effective
Presentation
• Fair use permits the public to use
copyrighted material for certain
purposes without obtaining prior
consent from the owner
• Unauthorized use of protected work
is known as copyright
infringement, and can lead to legal
action

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 Examining the PowerPoint
Window
• PowerPoint opens in Normal view
(the default view)
• Normal view is the primary view for
writing, editing and designing your
presentation
• Normal view is divided into three
panes

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 Normal View
Slides and Outline tabs Slide pane

Notes
pane

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 Normal View
• The Ribbon organizes all of
PowerPoint’s primary commands
Office Button
Quick Access Toolbar Ribbon

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 Normal View
• Each set of primary commands is
identified by a tab
• Commands are further arranged into
groups based on their function

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 Normal View

Tabs

Groups

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 Normal View
• The Outline tab displays the text of
your presentation in the form of an
outline
• The Slides tab displays the slides of
your presentation as small images,
called thumbnails

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 Normal View
Slides tab Outline tab

Thumbnail

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 Normal View
• The Quick Access toolbar provides
immediate access to common
commands that you use all the time,
such as Save, Undo, and Redo

Click to add or remove

buttons to the toolbar

Quick Access Toolbar

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 Normal View
• The status bar, located at the
bottom of the PowerPoint window,
shows
• messages about what you are doing
and seeing in PowerPoint
• which slide you are viewing
• the design theme applied

Left side of status bar

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 Normal View
• The status bar displays
• Zoom slider controls,
• Fit slide to current window
button
• View Shortcuts

Zoom slider Fit slide to current

View shortcuts window button

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 Entering Slide Text
• A new presentation starts with one
blank title slide which has two text
placeholders

Title text
placeholder

Subtitle text
placeholder

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 Entering Slide Text
• Click in placeholder to type text
• Placeholder becomes a text object
• An object is any item that can be
modified

Text entered in
placeholder

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 Entering Slide Text
• When you click inside a placeholder,
the insertion point appears
Selection box
Indicates that text
placeholder is
selected and can
accept text

Insertion point

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 Entering Slide Text
• The AutoFit Options button
indicates that PowerPoint has
decreased the size of all the text so
that it fits inside the text object

AutoFit Options
button

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 Adding a New Slide
• It is easy to add a new slide to your
presentation
• You can choose among nine slide
layouts
• A slide layout contains text and
object placeholders that are arranged
in a specific way on the slide

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 Adding a New Slide
• You can modify an existing slide
layout or create a brand new, custom
slide layout
• When you click the New Slide button
on the Ribbon, a Title and Content
placeholder slide appears

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 Adding a New Slide
• A content placeholder can be used
to insert text or objects such as clip
art, tables, or charts
• To change a slide layout, click the
Layout button in the Slides group

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 Adding a New Slide SmartArt
Graph
Table graphic
chart

Content Picture
placeholder Clip art Movie or
video clip
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 Adding a New Slide
• To enter text in the form of a bulleted
list, type the first word or phrase,
then press [Enter]
• Press [Tab] to create a second-level
bullet
1st level bullet

2nd level bullet

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 Apply a Design Theme
• A design theme incorporates sets of
colors for fill, line, and shadow, called
theme colors; fonts for titles and
other text, called theme fonts; and
effects for lines and fills, called
theme effects

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 Apply a Design Theme
• Design themes give your
presentation a cohesive look
• Design themes are found on the
Design tab on the Ribbon

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 Apply a Design Theme
• Point to a design theme on the
Ribbon and you will see a live
preview
• allows you to see how your changes
affect the slides before actually making
the change

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 Apply a Design Theme
Design tab

Design themes
More button

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 Apply a Design Theme
• You can also modify a theme to
create your own custom theme
• After making modifications, click the
Themes group More button, then
clicking Save Current Theme

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 Comparing Presentation Views
• PowerPoint has four basic views
• Normal view
• Slide Sorter view
• Notes Page view
• Slide Show view

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 Comparing Presentation Views
• Normal view is the primary editing
view
• Slide Sorter view is used for
rearranging slides and adding slide
effects
• Notes Page view is for typing notes
to yourself
• Slide show view is used to give your
presentation
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 Comparing Presentation Views
• You can change views using the
View Shortcuts on the status bar
• You can also use the View tab on the
Ribbon

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 Slide Sorter View
Slides appear as
thumbnails and can be
rearranged

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 Printing a PowerPoint
Presentation
• Before you print your presentation,
you should review it and preview it
• To preview your presentation, click
the Office Button, point to Print, then
click Print Preview

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 Printing a PowerPoint
Presentation
• The Print Preview window offers
options for previewing and printing
your presentation
• The Print Preview tab appears on
the Ribbon Print Preview tab

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 Printing a PowerPoint
Presentation
• Using the Print dialog box, you can
choose to print slides, handouts,
notes or the Outline view
• Handouts can be printed as 1,2, 3, 4,
6, or 9 per page
• You can print in Color, Grayscale or
Pure Black and White, depending on
your printer

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 Printing a PowerPoint
Presentation
Print dialog box

Click list arrow to

choose what to
print

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 Summary
• PowerPoint is a presentation
software program that allows you to
communicate your ideas effectively
• You can use text, graphics, charts,
and movies and modify them to your
liking
• You can choose many output
formats, such as on-screen
presentations or handouts
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 Summary
• Planning is a very important part of
creating a presentation
• You should consider the message
you want to deliver, your equipment
needs, audience needs, and
additional materials
• Speaker notes
• Audience handouts

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 Summary
• PowerPoint opens in the Normal view
which contains the Outline and Slides
tabs, the Slide pane and the Notes
pane
• The first slide has a Title Slide layout
• Layouts contain text and content
placeholders which you click to type
or add an object

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 Summary
• PowerPoint offers several design
themes which dictate the overall look
of your presentation
• Design themes include theme colors,
theme fonts, and theme effects
• Design themes are found on the
Design tab of the Ribbon

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 Summary
• The four views in PowerPoint are
Normal, Slide Sorter, Notes, and
Slide Show
• View Shortcuts are on the status bar
and on the View tab on the Ribbon
• Before printing your presentation you
should review it and preview it using
the Print Preview command

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 Summary
• Using the Print dialog box, you can
choose to print slides, handouts,
notes or the Outline view
• You can print handouts as 1,2, 3, 4,
6, or 9 per page
• You can print in Color, Grayscale or
Pure Black and White, depending on
your printer

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