Income Tax (IT) Proof Submission 2010-'11: IBM HR Management System

IBM HR Management System
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You and IBM: Online Service Center
Income Tax (IT) Proof

Submission 2010-’11
Process and IT Proof Form Overview
Training (with Income Tax Guidelines)
November 2010
© Copyright IBM Corporation 2009

IBM HR Management System – Powered by SAP
Purpose of This Training
 Starting this year, you will submit your annual

investment proofs using “You and IBM: Online
Service Center”.
 This pre-recorded training material will help you

understand the new IT proof submission form and
the process.
 Provide you with the Drop box location details and

other instructions for employees who are on-site
and / or who do not have access to IBM network.
 Query support & W3 supporting material.
 Appendix covering IT Guidelines.
2 IT Proof Submission (2009-’10): Process and Form Overview Training © Copyright IBM Corporation 2009
Overview of IT Proof Submission Process

Employee Drop Box
Complete IT Proof Form Print IT Proof Form
+
Attach IT Proofs
IT Approver
Your IT proof submission is APPROVED !!!
Your IT proof submission is REJECTED !!!

You need to Resubmit !!!
Employee and IT Approver’s Role
Employee IT Approver
Step 1: Navigate to “You Step 5: Send
If Rejected, Resubmit with in 10 working days

and IBM: Online Service confirmation email
Center” about the receipt of the
documents
Step 2: Complete IT proof
form and review the details Step 6: Verify the documents against the
in “You and IBM: Online details submitted in IT proof form by employee
Service Center”
Step 7(a): If the IT Step 7(b): If the IT
Step 3: Click on Send and will get the proof form details and proof form details and
navigation screen to take the Printout documents do not documents match,
match, reject the form approve the form and
Step 4: Submit the printed IT proof form and inform the send confirmation to
along with the hard copies of investment employee the reasons employee by email.
proofs for rejection.
Step 1: Navigate to “You and IBM: Online Service Center”

Employee’s You and IBM Online Service Center Portal Manager’s You and IBM Online Service Center Portal
1 1
2 2
1. Navigate to “About 1. Navigate to “About
You” You”
2. Navigate to “Benefits 2. Navigate to “Benefits

and Payment” and Payment”
3. Click “Income Tax 3. Click “Income Tax

Proof” to open the form Proof” to open the form
3 3
Step 2: Complete IT Proof Form

Overview of different tabs available in IT Proof form
Tab 1: Main Information
Provide details of contact number and the number of proof
receipts to be submitted
Tab 2: Previous Employment

“Previous Employment Tax Details” is applicable to all
1 2 3 4 5 6 7 employees who have joined IBM after 1st April 2010.
Tab 3: Housing (HRA)

Provide details of house rent proofs
Tab 4: Income from House Property

Provide details of income from house property
Tab 5: Income from Other Sources

Provide income details from other sources
Tab 6: Section 80 Deductions

Provide details of “Section 80” proofs
Tab 7: Section 80 C Contributions

Provide details of “Section 80 C” proofs
Step 2: Complete IT Proof Form (cont)
Tab 1 Main Information
1. Select “Main Information” tab.
2. Enter your “Telephone Number”.

1 4
Note: Please make note of the “Claim Number”

for future references.
2 3. Enter the number of proof receipts that you

will submit along with IT proof form.
3 4. Click on the next tab, once you complete the

details.
Tab 2 Previous Employment Tax Details
1 3
2 1. Select “Previous Employment

Tax Details” tab.
2. Fill up the “Previous Employment

Tax Details”.
Note: Refer the Form 16 / Tax
Computation sheet you have
received from your previous
employer.
3. Click on the next tab, once you

complete the details.
Tab 3 Housing (HRA)
1. Select “Housing (HRA)” tab.
1 5
2. Click “Add line” to create a new record

in the table. Use this button again, if you
2
3 need to create additional records.
3. Click “Remove line” to remove any of

the records you have entered incorrectly
in the table.
4
4. Fill up all the fields in the table.
5. Click on the next tab, once you

complete the details.
Tab 4 Income from House Property (Self-Occupied / Deemed Self Occupied, Partly Let out)
1. Select “Income From House Property”

tab.
1 4
2. Select the property type, as applicable.

2
3. Enter the income for house property

amount.
3
4. Click on the next tab, once you complete

the details.
Tab 4 Income from House Property (Wholly Let out)
4. Click on the next tab, once 3

you complete the details.
1
1. If you select ‘Wholly Let out House
Property” if applicable.
2. Fill the details in the fields applicable.

2
1 2
3
3. Click on the next tab, once you complete
the details.
Note: Enter 30% of Final Lettable Value in

Ded – Repairs u/s 24
Tab 5 Income From Other Sources
1. Select “Income from Other

Sources” tab.
1
3
Note: Amounts entered in

other fields will not be
considered.
2. Fill up only “Other

Income (Unspecified)” field
3. Click on the next tab,

once you complete the
2 details.

Step 2: Go to Income from House Property
Tab 6 Section 80 Deductions
1. Select “Section 80
Deductions” tab.
1 3
2. Fill up the actual

contribution made under
“Section 80 D Deductions”.
2
Note: Scroll down for more

fields
3. Click on the next tab, once

you complete the details.
Note: Any Donations given to any Voluntary Social Organizations will not be considered.
Tab 7 Section 80 C Contributions
1. Select “Section 80 C
Contributions” tab.
2. Fill up the actual

investment made under
“Section 80 C Contributions”.
Note: Scroll down for more

fields
3. After completing “Section 80 C Contributions” tab, select the “Main Information” tab. “Review”
button is available in “Main Information” tab.
Step 3: Review and Print the IT Proof Details
1. Select “Main Information”

Tab, after completing IT proof
details in all tabs.
3. Click “Print” and take a print

out of the PDF document
generated by the system.
2. Click “Review” to view the

2 “Send” options. Post sending you
will get the navigation to take the
printout
Step 3: Review and Print the IT Proof Details (cont’d)
5. Do not forget to click “Send”

to submit the soft copy of IT
proof form to IT Approver.
4. Print the “India Income
Tax Proof” PDF document.
Note: Request reference number is

auto-generated. Use this number
for future reference.
Step 4: Submit the Printed Form along with IT proof

Documents to IT Approver
Printed IT Proof Form IT Proof Documents Drop Box
IT Approver
Your IT proof submission is APPROVED !!!
Your IT proof submission is REJECTED !!!

You need to Resubmit !!!
If IT Proof Submission is Rejected, verify the comments on rejected

line item and Resubmit along with Correct Proof Documents
1 1. Navigate to “Your Work” under “About You” tab.
2 2. Click “Tasks” tab to view the worklist items.
3. Click the task link to open already submitted IT proof form.
Note:
If you don’t action on the rejection
work item with in 15 working
days, the work item expires and
you would not be able to resubmit
the form again. 4. Print the form and Submit it along with correct proof documents.
IT Proof Submission: Drop Box Locations in India

Ahmadabad New Delhi
Chandra House: Near Security Desk Birla Tower : Near Reception
Bangalore ISID Campus, and The Mira: Near
Reception
EGL
IRL Delhi : Near Mail Room
Gurgaon
-Block A: Near mail room, Ground Floor
DLF Infinity Tower A: Near mail room
-Block B: Near mail room, Ground Floor
DLF Silokhera: Near mail room,4th Floor
-Block C: Opposite to lift entrance at Ground Floor
-Block D: Near mail room, Ground Floor Noida
Noida
-Pine Valley: Near mail room, 3rd Floor H199: Near mail room
IBM Tower : Near Mail Room
-Fortius: Near Mail room
JDM Tower Noida: Near Mail Room
-Altius - Near Mail room
-Pine Valley - Mail room 3rd Floor Kolkata
Bangalore
SA – 1, 2,& 3 Blocks: mail room, Ground Floor BCS Salt Lake: Ground floor A wing
Reception
Manyata – D2, D3, C4 and K Blocks: Near mail room
Manyata D4: At the reception – 8th floor DLF IT Park B : In front of Mail Room at
Ground Floor
Manyata D1: At the reception – 4 floor
th
DLF IT Part C: I3rd Floor Cafeteria
Manyata G4 : Ground Floor Lift Lobby
L&T Chambers: Near mail room
Prestige Towers: 4th floor near mail room
ITPL Explorer: 4th & 5th floor, Near Break-out area Millennium City Information / STP: Near
Reception
Inventor Building: Facility Room
Commerce @ Mantri: 3rd floor Near Reception
Diamond District – Tower B: Near Reception Hyderabad
Esteem Asrani: Near Mail room, Ground Floor Mind Space: Near Mail room
Mumbai Divyasree: Near Mail room
NIRLON: Near mail room Block B2, 6th & 7th Floor
Uma Aishwarya: Near Security Room
BKC: Near mail room IL&FS 4th Floor SecriutHelpdesk
VASHI : Near mail room Vishwaroop IT Park , 5th Floor Chennai
Pune:
DLF Chennai: Near Mail room
IBM TPO - Tower B & C: Near mail room, Tower B, 1 Floor
IBM Towers Chennai: Near Mail room
Ozone IBM: Near mail room, Ozone 1, G Floor
ETZ: Near mail room, B Wing, Ground Floor Lords Chennai: Near Mail room
QUADRA: Mail room, 2nd floor DLF IT Park Block 7 : Near Mail room
IT Proof Submission: Contact Addresses for Employees Outside

India or Employees without IBM Intranet Network Access
For employees who are onsite (USA): For employees who are onsite (Other Countries):
Use the attached soft copy form to provide IT Use the attached soft copy form to provide IT proof details
proof details and submit the printed form along and submit the printed form along with proof documents to:
with proof documents to: Attention: Manager,
Khushbu Patel Income Tax Proof Collection Team (Payroll Team),
(Khushbu Patel/Raleigh/Contr/IBM) IBM India Pvt Ltd,
Raleigh (RTP) Office Manyata Embassy Business Park, D1 Bldg, 4th Floor,
IBM India Private Limited, Outer Ring Road, Nagawara, Bangalore -560045.
3039 Cornwallis Rd,
PO Box 12195.
IT Proof Manual
Research Triangle Park, NC , USA. Form
Tel : 1-800-947-7016.
For employees who do not have access to IBM intranet network/ LOA/ ML:
For employees who do not have access to IBM intranet network, Managers need to cascade the IT proof submission notification.
Instead of using “You and IBM Online Service Center” portal, employees need to use the attached soft copy form to provide income tax proof
details and submit the printed form along with proof documents to any of the below addresses:
Option 1: Any of the nearby drop boxes in IBM India locations
Option 2: Send by post to the below address…
Attention: Manager, Income Tax Proof Collection Team (Payroll Team),
IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045.
Note: Along with the above mentioned documents, attach “Covering Letter” (mentioning the number of proof documents attached).
IT Proof Submission Query Support and w3 Self-help Materials
Employee
If any questions on IT Proof Submission… Self-help Materials Available on w3
Email: Income Tax FAQ’s on IT Proof

Proof/India/Contr/IBM submission process: 2010-11
Phone: http://w3.ibm.com/hr/ap/in/yourmoney/assets/faqitps
8787 from any IBM location

+91 80 25499500 from any
external location
Appendix
India Income Tax Guidelines (2010-’11)

S.No Income Tax Component Guidelines
1 Tax Slabs For Male: Annual income Tax
Upto Rs 1,60,000 Nil
Rs 1, 60,001 – Rs 5,00,000 10%
Rs 5,00,001 – Rs 8,00,000 20 %
Rs 8,00,000 & above 30%
For Female:
Upto Rs 1,90,000 Nil
Rs 1, 90,001 – Rs 5,00,000 10%
Rs 5,00,001 – Rs 8,00,000 20 %
Rs 8,00,000 & above 30%
Education Cess : 3 percent on Tax
2 Previous employment details Mandatory documents to be submitted:

a) Copy of “Form 16” or “Original Final Tax Computation Statement” (Attested) by the
authorized signatory on company letter head of the previous organization
b) ) Download “Form 12B” . Fill in the details and submit the completed form
3 House Rent Allowance (HRA) Mandatory documents to be submitted:

(Cont’d next page..) a) The First month (Apr 10 or month of joining) & Latest rent paid receipt in Original and a
Copy of the valid rental agreement with the Landlord.
b) The receipt should have details like Name, Address of rented accommodation, rent amount
both in figures and words, rent paid for the month and signature of the Landlord.
c) If employee has shifted houses or has any change in rent amount, then one rent receipt
from previous/current Landlord as applicable (the rent receipt for last month before change)
and copy of the old agreement is also required.

3 House Rent Allowance (HRA) Note
cont’d…  The rental agreement should necessarily cover the period for which the exemption is
being claimed for.
 If in the agreement there is Rent and Maintenance mentioned; only RENT will be
considered.
 If the agreement is not in the name of employee, Exemption will not be given.
 For ONSITE employees, the rent receipts shall be considered only for their period of
stay in India.
 Exemption will be given only for the house rented in the place of work and not for
houses in other locations.
4 Children Education Fee Mandatory documents to be submitted:

a) Copy of the receipt issued by the educational institution.
Note
Deduction will be given only for tuition fees paid during the financial year and not on
development fees, donation etc.,
Deduction will be given only for expenditure on Full Time Education.
5 NSC Mandatory documents to be submitted:

a) Copy of the NSC certificate with the details (Certificate number, Purchase Date,
Amount details) must be visible in the copy.
b) Incase of NSC interest, earned on previous NSC investment, the same has to be declared under
“Other Income (Unspecified)”.
6 Post Office Savings Deposit Mandatory documents to be submitted:

a) Copy of deposit receipt
b) Copy of the passbook - front page where details of the depositor are mentioned and
page showing current financial year deposits and balance as on that date.
c) If balance is not shown then copies of all pages where investment between April 2010
and March 2011 is recorded.

7 Bank FD (Notified tax savings Mandatory documents to be submitted:
scheme) a) Copy of certificate from Bank. Fixed deposit in notified tax saving scheme for current
Financial year will only be considered.
8 Repayment of Housing Loan 1. Principal repayment

(Cont’d next page..) Mandatory documents to be submitted:
a) Certificate of Repayment from the Financial institutions (HDFC / LIC Housing
Form 12C Finance/ etc) giving the break up of Principal and Interest repayment in the Financial
Year. In case of loan taken jointly, and the entire Principal and interest repayment is
claimed by employee, a declaration to this effect has to be submitted.
Note
Form 12C
 If the Stamp duty and Registration fee was incurred towards purchase of House
property, it can also be claimed under this limit.
 Proof for such payment or documentary evidence of the expenditure (eg: Receipt,
copy of agreement/deed) is to be produced.
2. Interest on Housing Loan
a) House property is Self occupied -Certificate as mentioned under 'Principal
Income or loss on House repayment' section. This is for Interest on Self Occupied Housing property.
property computation sheet b) Form 12 C Declaration
3. Income or Loss on House Property
a) property is Rented -In addition to the above, duly filled up Form of declaration
needs to be submitted (Softcopy attached below) along with computation duly
signed by the employee (below attached example of computation).
Loss or Income b) Form 12 C Declaration
from HP Computation

8 Repayment of Housing Loan 4. Employees can claim both HRA exemption and Interest on housing loan for self
(cont’d) occupied property. In order to claim both, employees need to submit a declaration in
original in the attached format.
Declaration
Note
Form Declaration for HRA
In case of joint housing loan, a declaration in the attached format need to be submitted
Joint Loan otherwise tax benefit will be given only on prorated amount.
Joint loan_Self
declaration
9 Income From Other Sources Mandatory documents to be submitted:
a) Form 12 C Declaration
Note: only “Other Income (Unspecified)” will be considered.
10 Life Insurance Premium Mandatory documents to be submitted:

a) Copies of all the Premium receipts PAID by the employee (in this Financial Year).
Incase any premium is due in January / February/March 2011, then either you can pay
the premium before the cutoff date and produce the proof or the deduction can be availed
at the time of filing your Income Tax return. This is as per the Income Tax provisions.
Electronic premium receipts will be considered only if it clearly displays the insurance
Self declaration form company details (with Logo), details of the insured and policy details (policy number etc)
b) Declaration need to be given in the attached format in case of premium payment made
on behalf of dependents.
Self Declaration
Form

11 Pension Plan Mandatory documents to be submitted:

a) Jeevan Suraksha Or any other scheme u/s 80CCC - Copy of the receipt from the
Insurance Company.
12 PPF Mandatory documents to be submitted:

a) Copy of the stamped deposit receipt or Copy of Passbook duly attested.
13 ULIP Mandatory documents to be submitted:

a) Copies of all the Premium receipts paid (in this Financial Year).
14 Mutual Funds Mandatory documents to be submitted:

a) Copy of the challan/ receipt for Investments. Electronic statement will be considered
only if it contains details of the Mutual Fund company, scheme, folio number, employees
name. Deduction is available only for ELSS (Tax Saving) schemes of mutual funds.
15 Interest on Education Loan Mandatory documents to be submitted:

a) INTEREST for the Loan repayment details for the Financial year
Self declaration form (ie Certificate from the Lending institution for Repayment of Educational loan).
Only Interest is allowed for Income Tax Deduction purposes.
b) Self declaration form
Note
This is applicable for the Assessee (employee) Spouse and child. Higher education
Self Declaration means - "Full Time studies for any graduate or post graduate course in Engineering
Form (including technology / architecture), medicine, management or for post graduate course
in applied sciences or pure sciences including mathematics and statistics."

Other Deductions Mandatory documents to be submitted:

16 Section 80 U a) Any Indiuvidual suffering from a permanent physical disability (including blindness) on
the production of medical certificate from Government Hospital in the prescribed form,
shall be allowed a deduction of Rs.50,000. Where such assessee is a person with severe
disability, a deduction of Rs.1,00,000 can be claimed.
17 Section 80 D Mandatory documents to be submitted:

Self declaration a) Copy of the premium receipt paid by the employee, issued by the insurer.
b) Self declaration form to claim under Sec 80D as attached below.
Medical Insurance
18 Section 80 DD Mandatory documents to be submitted:

Self declaration form a) Deduction regarding maintenance including medical treatment of dependent who is
person with disability. The permanent physical disability or mental retardation of the
Medical Insurance dependent relative has to be certified by a physician, surgeon, oculist or practitioners
Self Declaration -
Medical insurance
working in a govt. hospital.
b) Self declaration by employees duly certifying amount spent on treatment, training or
rehabilitation of the handicapped dependent or the amount paid to LIC/UTI for the
policy).
: Process and Form Overview Training
Note
 If the disability is upto 80% then the deduction is 50,000 and if the disability is
beyond 80% then the deduction is Rs. 1,00,000.
28 © Copyright IBM Corporation 2009


Long Term Infrastructure Bonds a) An Individual or HUF can invest in the new Infrastructure Bonds upto 20,000 in a
financial year.Rs.20,000/-.Limit is in addition to 100000/- limit of Sec
Section 80CCF 80C,80CCC,80CCD.
19 b) Mandatory Documents to be submitted
Copy of certificate from Issuer. Infrastructure Bond in notified tax saving scheme for
current Financial year will only be considered
Important Note : For any investments made in the names of the spouse or child of the Self declaration
employee, the employee must provide a Self Declaration that the investments are being form
claimed by him/her only and not by any other person. Self Declaration
Form
Note: You can submit one Self Declaration form for all tax components instead of multiple ones.

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Income Tax (IT) Proof Submission 2010-'11: IBM HR Management System

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IBM HR Management System

You and IBM: Online Service Center

Income Tax (IT) Proof

© Copyright IBM Corporation 2009

Purpose of This Training

 Starting this year, you will submit your annual

 This pre-recorded training material will help you

 Provide you with the Drop box location details and

 Query support & W3 supporting material.

 Appendix covering IT Guidelines.

Overview of IT Proof Submission Process

Complete IT Proof Form Print IT Proof Form

Your IT proof submission is APPROVED !!!

Your IT proof submission is REJECTED !!!

Employee and IT Approver’s Role

If Rejected, Resubmit with in 10 working days

Step 1: Navigate to “You and IBM: Online Service Center”

2. Navigate to “Benefits 2. Navigate to “Benefits

3. Click “Income Tax 3. Click “Income Tax

Step 2: Complete IT Proof Form

Tab 2: Previous Employment

Tab 3: Housing (HRA)

Tab 4: Income from House Property

Tab 5: Income from Other Sources

Tab 6: Section 80 Deductions

Tab 7: Section 80 C Contributions

Step 2: Complete IT Proof Form (cont)

Tab 1 Main Information

1. Select “Main Information” tab.

2. Enter your “Telephone Number”.

Note: Please make note of the “Claim Number”

2 3. Enter the number of proof receipts that you

3 4. Click on the next tab, once you complete the

Step 2: Complete IT Proof Form (cont)

Tab 2 Previous Employment Tax Details

2 1. Select “Previous Employment

2. Fill up the “Previous Employment

3. Click on the next tab, once you

Step 2: Complete IT Proof Form (cont)

Tab 3 Housing (HRA)

1. Select “Housing (HRA)” tab.

2. Click “Add line” to create a new record

3. Click “Remove line” to remove any of

4. Fill up all the fields in the table.

5. Click on the next tab, once you

Step 2: Complete IT Proof Form (cont)

1. Select “Income From House Property”

2. Select the property type, as applicable.

3. Enter the income for house property

4. Click on the next tab, once you complete

Step 2: Complete IT Proof Form (cont)

Tab 4 Income from House Property (Wholly Let out)

4. Click on the next tab, once 3

2. Fill the details in the fields applicable.

Note: Enter 30% of Final Lettable Value in

Step 2: Complete IT Proof Form (cont)

Tab 5 Income From Other Sources

1. Select “Income from Other

Note: Amounts entered in

2. Fill up only “Other

3. Click on the next tab,

Step 2: Complete IT Proof Form (cont)