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19th November 2010

  
1. What is the GIP?
2. The Goal of GIP
3. Primary enefits ± 3lient Perspective
4. Primary enefits ± 3 RE Perspective
5. Tools ± FinanceInsight
6. Tools ± ServiceInsight
7. Tools - SourcingInsight
8. System of Record
9. Shared Services Platform
10. Process Plan
11. 3onsiderations
12. Defining the Platform in EMEA
13. New Initiatives in 2011
14. Questions

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 ë  

‡ lobal nsight latform

‡ Standardized Processes supported by integrated
technology for G3S Accounts globally.

  
|

 
| |

G3S Insight
Platform
Integration

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 | 
 |
Non-standardised, account specific Globally standardised operations
operations based on best practices

Disparate systems with limited Tightly integrated systems operating

integration as a global platform

Disparate back-office spread across Globally consolidated back-office

high cost locations in each region shared service centers operating in
off-shore, low cost location

Inconsistent client experience with 3onsistent client experience across

regards to financial reporting the globe with consolidated reporting

Many manual processes involving Automated workflow

paper

Limited data governance & poor data Designated systems of record for
quality master data, data governance, better
data quality and spend transparency.

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 !"  # $    %
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‡ 3onsistent level of service across global regions

‡ Improved global financial reporting

‡ Lower accounting costs

‡ Pre-authorized spend process improves accuracy of

accruals (PO Model)

‡ Improved sourcing strategies will lead to reduced costs

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‡ Amount of time FMs spend on accounting functions will

be reduced by approximately 20-30%

‡ Transparency to spend data improves sourcing

opportunities

‡ Transition costs will be reduced by an estimated 20-

25%

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 | $ 
 
FinancialInsight ± JD Edwards E1 (JDE) is the primary Finance and
Accounting system utilised for all G3S Global FM accounts.

What does JDE do?

× 3omplete accounting tool, with the

ability to handle both AP and AR
processing.

× Holds all base data including vendor,

location, chart of account, general ledger
and AP/AR details for the platform

× Provides reporting on the above

3 Richard Ellis | Page 7

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3 Richard Ellis | Page 8

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SourcingInsight ± Ariba is the Purchase Order and Tender tool utilised
on the Nestlé account.
What does Ariba do?

× Manages Sourcing activities and

workflow including PO creation, dispatch
and receipt against ongoing contract
based PO¶s

× Tracks tender proects

× Provides reporting analysis on

historical contract spend and savings

× Storage of contract documentation

and management of contract
compliance

×Ability to provide service catalogues

from vendors

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‡ Purchase ‡ Vendor Request " +
‡ Requirements ‡ Service Requests Requisition ‡ Vendor Qualification
Planning ‡ Preventative ‡ Purchase Order ‡ Vendor 3lassification 
‡ Data 3ollection & ‡ Vendor Management
Analysis
Maintenance ‡ PO Routing &
& Issue Resolution /

‡ Work Order 3reation Approval
‡ Sourcing Strategy & Approval ‡ Invoice Review &
‡ idder Selection ‡ Work Order Exceptions
‡ RFX Assignment & ‡ Receipt / Inspection ‡  
‡ Proposal Analysis Dispatch
‡ Final Negotiation
! 
‡ Work 3ompletion ‡ |- %
‡ Vendor Selection ‡ '
  
‡ Work Inspection !
‡ 3ontracts ‡ Actual 3osting ‡ &
 %' ,+ | |  |
Management ‡ Work Order 3losure ,%
‡ Vendor Performance (Payment Approval) ‡ &
 
 ‡ 3ontract Request
Mgmt ‡ 3lient Follow-up ‡ -
%  ' ‡ 3ontract Setup
‡ 3ontract Approval
‡ Funding ‡ Notifications
‡ Payment Processing ‡ 3ontract Admin &
Maintenance

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‡ Educate the team ‡ 3hanging the

culture/behavior to
‡ Educate the 3lient support the new model

‡ 3oordinate the effort ‡ Ensuring processes are

adhered to
‡ Identify the dependencies
in the team. Where is the
data coming from?

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 + # #! 

‡ Integrated data across one of the Insight systems:

E.g. Data coming in through the processing HU and
into JDE, and then back into the respective system.

‡ However there are varying levels of integration

across the accounts«..

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 1 

'  
‡ Full integration between
ServiceInsight, FinancialInsight and
SourcingInsight

‡ Integration between ServiceInsight

and FinancialInsight

3 Richard Ellis | Page 15 * Partial GIP

 
& 2344
‡ ProectInsight ± Expesite

‡ usiness Analytics ± Enhanced Reporting

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 [(

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