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i 

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(big

 

amount of policies became irrelevant


(complicated structure, no logical nowadays, need of additional
connection between sections, messy) regulations )

Why?

 !
 
  
$
"||#
   (different
(had no possibility to share it with statements were explaining the
external stakeholders) same situation in a different way)

 
 


 
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What we¶ve gotten now?
‡ User friendly structure
‡ Easy format
‡ takeholder oriented chapters (E,TN,LC,
MC,Ai etc)
‡ Updated relevant policies + new chapters
(break match policies, new reception
policies, complaint procedure policies etc.)

 
 


 
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New tructure
    (  

01 ± international Exchange olicies | Document

02 ± tatement of Understanding % Organization Document

03 ± Complaint rocedures  | $ Document

04 ± Exchange rocess tandards &


 | $ Document

05 ± AiEEC international rivacy


'" Document
olicy

 
 


 
06 ± Annual Revision rocess
Document

 
 


 
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  &
 
'" 
| $ | $
)
  )
 
)
  )
 

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) )

 
 

 
 
 

*
 
+  ,++
 )
  *
 
+  ,
 
 


 
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New Format
Each Chapter has its specific serial numbers
for policies:

|   % &


  '"
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  | $   -
 | $ )
 
‡ 1.1(E) )
  )
  )
  ‡ 1.1(MC)
‡ 1.2(E) ‡ 1.1(E) ‡ 1.1(TN) ‡ 1.1(HE) ‡ 1.2(MC)
‡« ‡ 1.2(E) ‡ 1.2(TN) ‡ 1.2(HE) ‡«
‡« ‡« ‡«

ome policies repeat in all chapters but they


have different serial numbers to avoid mess
 
 


 
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oints to Consider
Main changes and updates

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' #
 (Section 6)
Additional conditions for match break :
‡ 2 weeks deadline to provide all the necessary
documents for visa application (unless other
timeline was agreed)
‡ Visa process delay (other delay caused by third
party) that fundamentally changes internship
conditions
‡ Family reasons ± in this case E has to be
withdrawn from (myaiese.net) program for 6
weeks
 
 


 
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' #
 (Section 6)
Additional match break clarifications:
if there is a problem with internship (ection 6) that
can¶t be resolved AiEEC LC should provide new
internship within the same country within the
period that corresponds to 20% of total internship
duration but no longer than 1 month.

þld IXPQS defined a period of 2 month that is


irrelevant in case of 6 week internship.
 
 


 
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' #
 (Section 6)
Additional match break clarifications:
(To the previous policy) if suitable internship can
not be found, or if the immigration or labor law
don¶t allow the intern to stay in the country intern
has a right for full compensation of travel expenses
and other expenses caused by violation of the
policy.
Claims to any such compensation must be made
within 1 month of the date that the problem occurs.

 
 


 
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' #
 (Section 6)
Additional match break clarifications:
(To the previous policy) intern and hosting entity
should consider that if a minimum of three
internships corresponding to the specifications
of the E form are presented within certain
period and the intern rejects them, the Hosting
AiEEC entity is under no further obligation to the
interns.

 
 


 
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' #!
% 
‡ in case there is an issue with intern he intern
may be asked to pay up to 50% of the
Exchange program fee (TN fee) paid by
organization before or other expenses
incurred on the intern by organization

‡ 
 ! 
. if the TN fee mentioned on the
TN form is (0) zero, there can be no TN
fee reimbursement through complaint
procedures.

 
 


 
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' #!
% 
‡ in case of AiEEC entity itself runs
projects where TN fee is mentioned as (0) zero,
the Hosting Entity shall not be entitled to TN
Admin fee reimbursement.
‡ However, if the Hosting Entity can provide
evidence of expenses incurred on the intern by
organization, the amount can be scrutinized
or considered for reimbursement during
complaint procedures.

 
 


 
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Other Chapters
‡ trict regulations and punishment for fake
realizations in myaiesec.net!
‡ Exact check list for E pre-arrival preparation
(Section 7)
‡ New Role of CY Reception Wiki
‡ Exact list of integration and reception
activities/services (Section 8)
‡ Complain rocedure olicies (Section 10)

 
 


 
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/"
‡ When do these olicies become relevant for
usage?
Policies are already legislated. We start using
them right after official release of Global
Compendium by AI
‡ Will old i  be valid after this time?
No

 
 


 
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/"
‡ What if my E is already matched/realized and
educated about old policies only?
Changes in the policy do not influence on
exchange operations fundamentally. They just
clarify/simplify some exact details of it.
We recommend you to inform your
realized/matched EPs about it. However, please
note that the essence of exchange process
remained the same.

 
 


 
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/"
‡ My country had applied to iCB with a case
before these policies were released? Which
policy iCB will use in this case?
If the case was submitted before official release,
ICB will use old IXPQS to resolve it.

 
 


 
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/"
‡ if i have a quality issue which chapter of 
should i better use or address to: e.g. EP
document or LC Document?
You can use any Chapter, all of them are valid.
Just look what type of stakeholder you represent. If
you represent EP in particular issue then use EP
document, If you represent your LC only ±
Sending/Hosting Entity document.

 
 


 
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/"
‡ if i apply with a quality case to iCB, which 
chapter should i use?
Any of them. Just make sure you put complete
number of the policy with marking letters ± e.g.
2.4(EP) or 3.5(TN)

 
 


 
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/"
‡ Can i share  chapters with external
stakeholders like potential Es or
Organizations?
Yes! Definitely! EP and TN þrganization
Documents were composed in a way to be easy
for understanding even not for AIESECers. We
avoided complicated abbreviations or other
complicated things.

 
 


 
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/"
‡ Can i share ending/Hosting Entity chapters
with Es or Organizations?
We do not recommend it! These particular
chapters contain certain internal information those
stakeholders should not really be aware of. e.g.
Financial regulations etc.

 
 


 
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/"
‡ What should we use now Contracts or 
Documents?
For internal regulations or cases XPP only is valid.
It is up to countries to make or adopt their X
contacts according to external needs and XPP?

 
 


 
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