Project Management

Prof.Dr. Murat Aşkar

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 Content


What is a project? 
Gantt Diagram

Project Phases 
Pert Diagram

Project Management 
Critical Path
Principles 
Elasticity

Project Director 
MS Project Software

Project Planning

Planning Methods

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What is Project?

 Project is the collection of activities, that are

related or connected, for developing a product
or a service,
 Projects have always start and end times.
 Projects have always a customer who uses
the results.

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 Project Name and Code

 A Project Name must be specified.

 A Project Code of a single word is useful.

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 Important Properties of Projects
 Consists of temporary activities that have
predetermined start and end dates.
 Uses restricted resources.
 It has a single goal or a set of goals .
 All events are to be realized to develop a
single and new output.
 Usually has a budget.
 Usually a project manager is responsible for
coordinating all activities.

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 Daily Routine Jobs and Projects
Daily Routine Jobs Projects

Repeated without any 
Not repeatable
modification

Routine

A new product or a service

Continuous

Done once

Done before

Never done before

Will be done in the same 
Will not be done in a similar
way manner

Using experience and 
Little or no experience
past knowledge 
Ambiguity

Known 
Your EE 494 projects

Example: Book press

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Project Management Principles 1/2
 Triple limit:
Technical performance – Duration - Cost
Performance
Requirements

Duration
Calendar
Budget

Cost

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Project Management Principles 2/2
 Triple limit:
Technical performance – Duration - Cost

Cost Duration
Performance

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 The Design Process
Customer needing a
solution to a problem

Requirement analysis

System design

Detailed (block) design

and test

System integration and

test

Properly functioning
system

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 The Planning Process
Preliminary plan PLANNING
Customer needing a PROCESS
solution to a problem DESIGN
PROCESS Define work
Requirement analysis

System design Develop schedule

Project plan
Detailed (block) design
and test Estimate resources

System integration and

test
Estimate costs

Properly functioning
system
Develop schedule

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Phases of Projects 1/6

• Concept development
• Definitions, Details, Start of design
• Production/Implementation/Realization
• Testing/Operational
• Closing

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 Phases of Projects 2/6
 Concept Development
• Development
– Concept development
of Goals, specifications
• Methods
– Definitions, Details,
to reach goalsStart of design
• Cost
– Production/Implementation/Realization
and budget estimation (%20)
• Formation
– Testing/Operational
of organization
• Closing
– Determination of report periods and dates

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 Phases of Projects 3/6
 Definitions, Details, and Design
• Determination
– Concept development
of personnel and resources
• Detailed
– Definitions,
studyDetails, Start
on methods to of design
reach goals
• Reviewing
– Production/Implementation/Realization
cost and budget estimation (%10)
• Reviewing
– Testing/Operational
report details, contents and dates
• Closing

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 Phases of Projects 4/6
Production/Implementation/Realization
• Prototyping
– Concept development
• Design
– Definitions, Details, Start of design
improvement
• Reviewing
– Production/Implementation/Realization
cost and budget estimation (%5)
• Documentation
– Testing/Operational
and training planning
• Closing

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 Phases of Projects 5/6
 Operation/Testing/Start
• Combining
– Concept development
parts and system tests
• Deliver
– Definitions, Details, Start of design
the product
• Training
– Production/Implementation/Realization
• Review
– Testing/Operational
project and write a feedback report
• Closing

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 Phases of Projects 6/6
 Closing
• Documentation
– Concept development
• Organization
– Definitions, problems
Details, Start of design
• Production/Implementation/Realization
• Testing/Operational
• Closing

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Project Planning 1/2
Project planning is done
To complete the project in time
To prevent and control delays
To use resources efficiently

Effective monitoring and control is possible..

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Project Planning 2/2
 All activities must be planned in details.
 Detailing can be done in very many different
ways.
 A hierarchical approach:
– Activity tree

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Activity tree (six level)
– Organization as total
- Project
- Activity
- Sub activity
- Work package
- Jobs

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 Project Planning Methods
Main methods used in project planning:
 Gantt Diagram
 PERT Diagram
– Critical Path

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Example:
Replacement of a Power Transformer
No Activity Start End
1 Replacement design 1.6.03 5.6.03
2 Trans. Procurement 6.6.03 18.6.03
3 Announce Cut down 8.6.03 12.6.03
4 Electricity Cut Down 13.6.03 13.6.03
5 Remove old trans. 14.6.03 15.6.03
6 Place new trans. 19.6.03 22.6.03
7 Tests and control 23.6.03 23.6.03
8 Electricity connection 24.6.03 24.6.03

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 Transformer Replacement
(Gantt Chart)
ay '03 01 Jun '03 08 Jun '03 15 Jun '03 22 Jun '03
IDActivity W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 Design

2 Procurement

3 Announcement

4 Cut down

5 Removal of old tr.

6 Place new tr.

7 Tests

8 Electricity is on!

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Pert Chart

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Pert Chart

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Modified Gantt Chart

02 Jun '03 09 Jun '03 16 Jun '03 23 Jun '03 30

ID Task Name Duration T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M
1 Replacement Design 5 days
2 Trans. Procurement 12 days
3 Announce Cut down 4 days
4 Electricity Cut Down 1 day
5 Remove old trans. 1 day
6 Place new trans. 1 day
7 Tests and control 1 day
8 Electricity connection 1 day

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Critical Path

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Resources

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