Escolar Documentos
Profissional Documentos
Cultura Documentos
Finishing work at
Another unit
receipt despatch
Customer
vendor storage production storage Dealer
unit
Warehouse
transport transport
Temporary
storage of
Semi-finished
product
Receipt & Despatch
RECEIPT
► Imported consignments
► Indigenous consignments
Marine Insurance Policy
► A policy is obtained to cover approximate
value of a consignment to be received by
sea, air and post in a year plus 70% of the
value to cover custom duty , freight and
other overhead expenses.
► Monthly statement regarding shipment
receipt are send to the insurance with the
following particulars
► Purchase case number and date
► Number of packages
► The name of vessel
► The port of shipment
► The sum to be insured in Indian currency
► On receiving the monthly statement, the insurance
company calculates the premium account to be
paid and send the bill. On receiving the payment,
certificate is issused indicating that consignments
are insured.
Imported consignments
► Carriersare bound to delivered the goods in
condition in which they were tendered for
carrige. They are liable to make the loss or
damage occurring while the consignment is
under their custody.
► When cargo is discharge, the consignee must
examine the goods thoroughly. If there is any
loss or damage, an application to the steamer’s
agent must be made for the survey and this
survey must be conducted within 3 days from
the date of landing of goods. In case the
steamer survey is not granted by the steamer
agent, the reply to that must be obtained from
the steamer agent by the consignee.
Filling claims with carriers
► As soon as steamer survey report is obtained, the claim
for the loss or damage must be preferred, supported by
the following documents.
► Claim bill in triplicate (3 copies).
► Invoice and Packing list.
► Bill of lading.
► steamer survey report .
► landing remark certificate from the Port Trust.
claim is to be settled with in one year
from the date of arrival of streamer.
Filling claims with insurance
company
► . If the claim is not settled within the 6 months with the
steamer agents then it should be brought in the notice of
insurance company The documents to be sent to the
insurance company are :
► 1. bill of lading
► 2. invoice and packing list
► 3. Correspondence with streamer agents
► 4. survey reports
► If the consignment is landed but missing in docks, a claim must be
put against the Port Trust and Landed But Missing Certificate
should be obtained. The insurance company should be achieved
immediately with the following documents:-
► Name of the streamer
► Bill of lading (their number and date)
► No. of packages missing.
► Marks and numbers.
► Policy number
► Invoice value
► Date of discharge
Claims for packages in sound
condition
► If consignment is received in sound condition but if there
is a shortage then the consignee must immediately refer
the matter to the supplier to make proper loss. Such cases
should be surveyed if the loss is to be more than Rs.500.
As soon as the liability is admitted by the supplier, the
consignee must withdraw the claim put with the insurance
company. Consignee must immediately put a claim with
the custom authorities for the refund of appropriate
custom duty. Claim to be put within six months for
refund of appropriate custom duty.
Claims for air consignments
► Airlinesare responsible for the loss and
damage to the goods under their custodies.
The rest of the steps of the claim are same
as of steamer agent.
Claims for postal consignments
► Claimfor the loss should be put within one
month from the date of the delivery of the
parcel with the postal authorities at the
destination. In case of non-receipt of parcel,
claim should be put within 3 months from
the date of booking. The monetary claim
should be submitted to the insurance
company with following document:-
► Copy of bill of entry.
► Customs examine certificate.
► Official stamp of survey fee paid.
► A copy of the bill of lading.
► Invoice and packing list.
► Insurance certificate.
► Documents showing the exact value of loss.
Payment of claims is made by Indian
Insurance Companies only in Indian currency.
► Generally the claim against insurance company
in respect to imported consignments may be
categorised as follows:
► 1. claim for damages.
► 2. claim for shortages.
► 3. claim for short landed consignments.
► 4. claim for landed but missing consignments.
Indigenous Consignments
► In this ,action has to be initiated in the same way as for
imported consignments. The supporting documents to
be furnished to the insurance company are:
► Invoice .
► Certificate of the loss obtained from the carrier.
► Survey report.
► Official stamps receipt from the surveyors .
► Insurance particulars such as policy number.
► Documents showing the exact value of loss.
► Incase of the claims with the railways it
should be put within the 6 months from the
date of railway receipt as laid down in
section 78 B of Indian Railways Act. If the
entire consignment is not receipt at the
destination from over 2 months after the
date of booking, the consignee should write
to the railways under whose zone the
destination station is situated.
► If the consignment is received in damage or
in open condition, the consignee should
asked for the open delivery assessment to
the Chief Commercial Superintendent of the
destination railway for the survey. The Chief
Commercial Superintendent will have to give
the survey report with the 3 days.
Freight Rate Structure
Freight rates for any mode of transport
are based on the following principles:
► Fixed cost.
► Variable cost
► Public use (material for public daily use will
be carried at lower rates than others)
► Government policy
► Reasonable profit
Booking of goods by Road
Forwarding note : This contain the
information on
► the consignor & consignee,
► originating & destination address ,
► nature of goods & their quantity,
► selected route for despatch,
► packing condition
► The carrier is supposed to examine the
forwarding note and the nature of goods
offered for despatch , work out the distance
he would have to cover to deliver the goods
and quote a freight rate for transport. If this
rate and other conditions given by carrier are
accepatable to the owner of the goods, the
forwarding note is accepted by the carrier and
a contract is deemed to have been arrived at.
► Goods Consignment Note : this note is
issued by carrier. It gives the details of the
goods accepted for despatch , the rate of
transport charge, the total freight. It also
mentions whether transport charges are
pre-paid or payable at destination. On the
back of this note terms and conditions are
printed , taken from Common Carrier Act
1880
Selection of a Carrier
► Constitution of the carrier firm.
► Carrier’s business turnover.
► Carrier’s area of operation.
► Carrier’s branch offices.
► Number of truck owned by Carrier.
► The name of clients currently served by Carrier.
► Normal transit time.
► References from other companies.
► Expedition with which claims for damages/shortages etc are settled.
► The nature and value of the contracts with other companies
Setting Claims with road
transport
► A claim must be filled in writing within 7 days after taking the
delivery of goods. The claim may be filled with the carrier
issuing G.C. note.
► In case of non-delivery the claim must be filled within 60 days
after a reasonable time for delivery has been closed.
► Suits for the claims must be filled in the appropriate court with in
9 months and 1 day from the day a notice in writing is given by
the carrier that the claim has been disallowed.
► A claim must be filled with in 6 months of booking. No suit lies
against the carrier in respect of consignment without a claim in
writing have been filled first.
► In deciding the claim for damages, a carrier gets the benefits
of any insurance that may have been taken by the owner of
goods.
► The value of goods to be paid is equals to actual value of the
goods or their invoiced value, or that written in the dispatch
documents.
► The storage of the goods in Transporter’s warehouse is at the
owner’s cost expect when the negligence of the carrier is
proved. The carrier is authorized to recover the cost of
repairs, expect when the negligence of the carrier is proved.
Freight rate Structure
(Rail transport)
► 1.Class Rates:- In this commodities are classified into
different classes. The class rates per quintal for certain
distances are fixed These rates are less for the longer
distances.
► 2.Special rates:- These are the subsidy rates for defense
material, exist at subsided rates.
► 3.Station to Station rates:- They are fixed rates to meet the
competition from other sources of transportation. There is no
reduction in the first 150 km. Also there is no reduction in
the rates for petroleum and other hydrocarbons oils.
Freight rate Structure
(Air transport)
► General Cargo Rates (GCR):- These are the rates which are
fixed or weight upto 45 kgs.
► Class rates :- discounted rates for certain classified items. E.g.
valuable cargo, live animals etc.
► Specify commodity rates:- These are the heavily discounted
rates applicable directly between two points for e.g. Delhi to
Frankfurt , Delhi to Sri Lanka.
► Govt. Mandatory Rates:- These rates offer incentives to
export of certain commodities. For e.g. Indian Govt. has
directed low rates for the export of leather from India to
various countries in Europe and for USA also.
Freight rate Structure
(Sea transport)
► Factors while making tariff structure
► character of cargo.
► Volume of cargo
► Availability of cargo
► Competition from other carriers
► distance
► fix charges
► Insurance
► port charges/facilities
Factors that must be considered
before Exporting goods by Sea
► 1. Packaging : following things should be
in mind :
► Packaging to be of minimum dimensions
► There should be optimum utilization of
space within the package.
► Goods with different freight rate should not
be packed together in a one package.
Marking :
► company name .
► location to send
► quantity
► the serial no. of each pacakage out of total
number .
► Import/export licence number.
► The country of origin
► Freight broker: He furnished the following
things:-
► Name of the shipper
► Quantity & description of the cargo
► Part of shipment
► Port of destination
► Name of the ship in which he seeks space.
► Clearing & forwarding Agent:- These
persons give assistance in processing the
custom documents. They pay EXIM duty on
the behalf of shipper.
► Bill of lading:- It includes the following:-
► Name of the ship
► Nationality
► Shipper's Names
► Marks & No. of packaging
► Description of goods
► Weight of goods
► Freight rates (Total)
► Measurement of goods.
Import of goods by Sea