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J.Sathya Kumar
AGENDA
Highlights of E-Business Suite Business Cycles(P2P and O2C) User and Responsibilities High Level Overview of individual products
E-Business Suite
FIN CRM HRMS PROC INV OM
E-Business Suite
P ro cu re to P ay P 2P
O rd er to C a sh O 2C
Procure to Pay
Requisition to Purchasing Department
Purchase Dept: Send Request for quotation & Receive quotes Suppliers
Transfer Goods to WH
Payment to Suppliers
Order to Cash
Receive an Order from Customer Book Orders Ship Order
Bill Customer
Receive Payment
Login credentials
The system administrator manages security by creating user sign-on and assigning them to one or more responsibilities. Users then have access to all the functionalities associated with that responsibility. Eg : User Mark can only purchase goods in purchasing not pay them. User Lee can Bill Invoices from Suppliers not account them. User Bruce can create accounting entries for the above. User Sathya can perform all the above actions. This is done using USER SECURITY(Authorize an user to sign on).
Operating Unit:
LE and OU Relationship
Legal E tit DELL Lt U A
R12 Initiatives
Subledger Accounting(SLA) Oracle Payments(IBY) E-business Tax Legal Entity Configuration(XLE)
Oracle Payments(IBY)
Accounts Payable
Raise Invoices and Book Liability. Calculate Discount on early payments. Calculate Interest on delayed payments. Match Invoice to PO. Account Invoices(via SLA) Raise Debit/Credit Memo. Manage Supplier Balances. Batch Invoices Make Single Payment Adjust Invoices
Invoice Overview
An invoice is an itemized list of goods shipped or services rendered, with cost details. External Document sent by supplier. Represents a liability to pay Supplier for goods/services. Enforces Legal contractual obligation.
Payment Terms
Payables uses the Payment Terms definition to calculate interest/discount. Eg: Inv Date 1-April Payment terms 2/10 Net 30 with Interest 10% after 30 days Payment date Within 10-April 10- April Till 30- April After 30- April Discount/Interest 2% No Disc /Interest Interest @ 10%
Oracle Assets (FA) i-Supplier Portal. Oracle General Ledger (GL) via XLA Approval Management Engine (AME)
Q&A
Fixed Assets
Definition : A long-term, tangible asset held for business use and not expected to be converted to cash in the current or upcoming fiscal year, such as manufacturing equipment, real estate, plant and furniture. Raw Materials form part of stock in trade are handled in Inventory Module.
Oracle Assets
Assets Addition Depreciation Calculate Gain or Loss on Sale Transfer Corporate Vs Tax Books Major Vs Minor Categories
Asset Workbench
What is SLA?
Centralized Accounting Engine Rule based Repository Contains granular level accounting info Multiple Accounting Requirements in a single Instance Satisfies diff Acc regulations Link between Transaction and GL
Payables
SLA
GL
Receivables
Accounts Receivables
Transactions Receipts Remittances Auto Receipts Debit/Credit Memo AP/AR Netting
Multi Organization(MOAC)
Multi Org is a server side enhancement, which enables one user to access multiple organizations while keeping transaction data specific and secure. Multi Org is essential for large customers with multiple lines of business or divisions where you want to secure access to information and simplify processing and reporting.
MOAC in 11i
BELGIUM LE
HOLLAND LE DENMARK LE
BELGIUM OU
HOLLAND OU
DENMARK OU
BELGIUM Responsibility
HOLLAND Responsibility
DENMARK Responsibility
Holland
Belgium LE
Denmark LE
Functional Tasks
Accounting
Belgium
Operating Unit
Denmark
Operating Unit
Billing, Dunning & Collections Procurement Order Management Payments Data Management
Single Responsibility
General Ledger
1. 2. 3. 4. 5. Final repository for accounting data. Preparation of Balance Sheet and P&L Account. Ledger Mapped with LE UI Changes - ASM 4 Cs of Accounting Currency Calendar Chart Of Accounts Convention
Thank You
Flexfields
Flexible data that is customized to suit business needs without any programming. Made of sub fields and segments. Two types: Key flexfields and Descriptive flexfields. Eg of KFF: Bank Number : [01].[00 ].[08].[ ].[1 4467]
Countr Code/ Cit Code/ Branc Code/ Account T pe(Savings/Current)/ Account #
Descriptive Flexfield: Provide customizable expansion spaces. Appears as a single character unnamed field enclosed in brackets [].
Descriptive Flexfields
Business Scenario
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Get quotation from Suppliers Select Best quote Raise PO and send to Supplier Receive Goods Transfer to Inventory Transfer from Inventory to Production Record Invoice and match it to PO. Account and Post it to Supplier Acc Pay the supplier and calculate Interest or Discount Move Finishes Goods from Production to WH. Ship F.P to Customer Bill the Customer Receive sale Proceeds Cash Management and Reconciliation Account Transactions and calculate profit.
Responsibilities overview
Fundamentals of ERP Whole is greater than sum of its parts. Payables- deal with the vendors since you typically purchase from vendors and eventually have to pay the dues. Oracle Purchasing handles all the requisitions and purchase orders to the vendors whereas Oracle Accounts Payables handles all the payments to the vendors. Inventory-deals with the items you maintain in stock, warehouse etc Dealing with customers is handled collectively with the help of Oracle Receivables and Oracle Order Management. Order Management helps you collect all the information that your customer is ordering over the phone or webstore etc whereas Receivables help you collect the money for the orders that are delivered to the customers. Oracle General Ledger. This module receives information from all the different transaction modules and summarizes them in order to help you create profit and loss statements, reports for paying Taxes etc All the equipment, shops, warehouses, computers can be termed as Assets and they are managed by Oracle Fixed Assets Cash Management manages reconciliation with bank accounts.
Q&A
Tax Engine
Bank Model
Inventory
Receivables
Projects
Work in Process
Purchasing
Payables
Currency
$ INR INR $ $
Calendar
Jan- Dec Jan- Dec Apr- Mar Apr- Mar Jan- Dec
COA
US COA US COA US COA US COA UK COA
PL/SL/RL
PL RL SL SL SL
EUR
EUR
Defined by 4 C s: USD Accounting Convention Chart of Accounts Ledger D Calendar US GAAP Currency US COA
US Calendar
Q&A
Multi Organization(MOAC)
Multi Org is a server side enhancement, which enables multiple organizations in an enterprise to use a single installation of Oracle Applications products while keeping transaction data specific and secure. Multi Org is essential for large customers with multiple lines of business or divisions where you want to secure access to information and simplify processing and reporting.
California Jurisdiction
Standard Status
educed Status
Zero Status
Standard ate
Reduced Rate
Zero Rate
Subledger Accounting
-R12 Initiative
What is SLA?
Centralized Accounting Engine Rule based Repository Contains granular level accounting info Multiple Accounting Requirements in a single Instance Satisfies diff Acc regulations Link between Transaction and GL
Event Model
What Documents do you account? highest level of classification (functional) same unique identifiers (technical) ENTITIES
What Transaction Types are available for those Documents? common set of accounting rules (functional) EVENT common transaction datamodel to fetch details CLASSES
EVENT TYPES
E-commerce Integration
Formulating commercial transactions at a site remote from the trading partner and then using electronic communications to execute that transaction. Credit card and Online Bank Account Payments. iSupplier Portal iStore iReceivables
Automatic Receipts
Cybercash
1 Order Management
iPayment Server
Customers Bank
RECEIPT
BANK STATEMENT
Our Bank
Treasury