Excel07 L1 Ch4

EXCEL 2007 Chapter 4
LINKS TO OBJECTIVES
Margins Center a Worksheet Page Breaks Gridlines and Headings Print Area Headers & Footers Customize Print Jobs Spelling Check Find and Replace Sorting Data Filtering Data Plan a Worksheet Features Summary
Microsoft Excel 2007 Level 1
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ENHANCING A WORKSHEET
Copyright 2007, Paradigm Publishing Inc.
4-1

LINKS TO OBJECTIVES
Performance Objectives
Change worksheet margins Center a worksheet horizontally and vertically on the page Insert a page break in a worksheet Print gridlines and row and column headings Set and clear a print area Insert headers and footers Customize print jobs Complete a spelling check on a worksheet Find and replace data and cell formatting in a worksheet Sort data in cells in ascending and descending order Filter a list using AutoFilter Plan and create a worksheet
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4-2

LINKS TO OBJECTIVES
Changing Margins
Click Page Layout Tab, then Margins Apply a predesigned margin OR click Custom Margins to open Page Setup Dialog Box
Increase or decrease top, bottom, left and right measurements
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END
4-3

LINKS TO OBJECTIVES
Centering a Worksheet
Click the Margins tab
Centering options
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END
4-4

LINKS TO OBJECTIVES
Change Size and Orientation

Click Size in the Page Setup Group, Choose a Page Size
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Click Orientation in the Page Setup Group, Choose Portrait or Landscape

4-5

LINKS TO OBJECTIVES
Page Breaks
If not be visible initially, Click Page Break preview, then close
Displays as a broken line along cell borders
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END
Move break by dragging line to the desired location

4-6

LINKS TO OBJECTIVES
Inserting and Removing Page Breaks

Select column or row where break should be inserted or removed Click Breaks button in the Page Setup group Click to insert or remove page break
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Page break will be inserted or removed above row and/or to left of column
4-7

LINKS TO OBJECTIVES
Page Break Preview

Click on the View tab Click on Page Break Preview
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To return to the Normal view, click Normal button
4-8

LINKS TO OBJECTIVES
Printing Gridlines and Headings

Click on the View tab Under Gridlines, insert a check in the Print checkbox
Under Headings, insert a check in the Print checkbox
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END
4-9

LINKS TO OBJECTIVES
Printing a Specific Area

Select range of cells Click Page Layout Tab, then Print Area to be printed Click Set Print Area, then click Quick Print button to print Click to clear
To specify more than one print area, set print area for first group, select next group of cells, click the Print Area button, and click Add to Print Area; each area will print on a separate page
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4-10

LINKS TO OBJECTIVES
Inserting Headers and Footers

Click Insert tab then Header and Footer button
Click Header or Footer
Use buttons to insert elements

BACK NEXT END
4-11
You can also create different headers and footers for even and odd pages

LINKS TO OBJECTIVES
Inserting Headers and Footers/2
Click on element to be inserted
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END
Press Esc or click in the worksheet to close Header and Footer pane
4-12

LINKS TO OBJECTIVES
Customizing Print Jobs

Click Office button, then Print or Ctrl +P Choose printer
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END
4-13
Select pages to print, what to print, number of copies, then click OK (or Preview)

LINKS TO OBJECTIVES
Completing a Spell Check

Click Review tab, then Spelling button
Replace or ignore selected words
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END
4-14

LINKS TO OBJECTIVES
Using Undo and Redo

Undo and Redo buttons on Quick Access toolbar to
Undo reverses previous commands
Redo reverses action of Undo command
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NEXT
END
Shortcut keys: Ctrl + Z is Undo Ctrl + Y is Redo

4-15

LINKS TO OBJECTIVES
Finding Data
type data that you want to find
Click Home, Find & Select button, then Find
Click Find Next OR Click to expand dialog box
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NEXT
END
4-16

LINKS TO OBJECTIVES
Replacing Data
type data that you want to find type data that is to replace data found
Click Home, Find & Select button, then Replace
Click Find Next OR Click to expand dialog box
Search options
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END
4-17

LINKS TO OBJECTIVES
Finding and Replacing Formatting
Format Cells
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Use the Format options at the expanded Find and Replace dialog box to display the Find Format and Replace Format dialog boxes
4-18

LINKS TO OBJECTIVES
Sorting Data
Use ribbon buttons in the Editing Group
Select cells to sort
Click Home, then Sort and Filter button Select desired sort options
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END
4-19

LINKS TO OBJECTIVES
Sorting Data/2
Use Sort Dialog Box for Custom Sorts
Add a second column to sort
Click OK
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END
4-20
Specify desired column

Specify sort order

LINKS TO OBJECTIVES
Filtering Data
A filter is a restriction to isolate specific data
Select cells to filter Click filter arrow to display options
Click Home, then Sort & Filter button, then Filter
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END
Turn off filtering by clicking Sort & Filter button, Filter

4-21

LINKS TO OBJECTIVES
Planning a Worksheet
Step 1: Identify the purpose of the worksheet Step 2: Design the worksheet Step 3: Create a sketch of the worksheet Step 4: Enter the data in the worksheet Step 5: Test the worksheet data
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4-22

LINKS TO OBJECTIVES
Features Summary
How do you display the Page Setup dialog box?
Click Page Layout tab in the Page Setup group, then click Margins
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END
4-23

LINKS TO OBJECTIVES
Features Summary
How do you display the Header dialog box? Footer dialog box?
Click Insert tab then Header and Footer button
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NEXT
END
4-24

LINKS TO OBJECTIVES
Features Summary
How do you insert a page break?
Click Breaks button in the Page Setup group
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NEXT
END
4-25

LINKS TO OBJECTIVES
Features Summary
How do you set a print area? clear a print area?
Click Page Layout tab, then Print Area
Then click Set Print Area Click to clear
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NEXT
END
4-26

LINKS TO OBJECTIVES
Features Summary
How do you display the Print dialog box?
Ctrl + P
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END
4-27

LINKS TO OBJECTIVES
Features Summary
How do you display the Spelling dialog box?
Click the Review tab, then Spelling button
OR F7
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END
4-28

LINKS TO OBJECTIVES
Features Summary
How do you access the Undo command? Redo command? Quick Access Toolbar
Redo Undo reverses previous reverses action of Undo command commands
BACK
NEXT
END
4-29

LINKS TO OBJECTIVES
Features Summary
How do you display the Find and Replace dialog box?
Ctrl + F (Find) OR Home, then Find and Select button Ctrl + H (Replace)
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NEXT
END
4-30

LINKS TO OBJECTIVES
Features Summary
How do you sort a column in ascending order? descending order?
Click Home, then Sort & Filter button
Select desired sort options
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NEXT
END
4-31

LINKS TO OBJECTIVES
Features Summary
How do you activate/deactivate an AutoFilter?
Click Filter arrows in column headings Click Home, then Sort & Filter button, then Filter
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END
Deactivate filtering by clicking Sort & Filter button, Filter
4-32

LINKS TO OBJECTIVES
Coming Next
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END
MOVING DATA WITHIN AND BETWEEN WORKBOOKS

4-33

Excel07 L1 Ch4

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Excel07 L1 Ch4

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EXCEL 2007 Chapter 4

Microsoft Excel 2007 Level 1

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

Increase or decrease top, bottom, left and right measurements

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

Change Size and Orientation

Click Orientation in the Page Setup Group, Choose Portrait or Landscape

EXCEL 2007 Chapter 4

Displays as a broken line along cell borders

Move break by dragging line to the desired location

EXCEL 2007 Chapter 4

Inserting and Removing Page Breaks

EXCEL 2007 Chapter 4

Page Break Preview

To return to the Normal view, click Normal button

EXCEL 2007 Chapter 4

Printing Gridlines and Headings

Under Headings, insert a check in the Print checkbox

EXCEL 2007 Chapter 4

Printing a Specific Area

EXCEL 2007 Chapter 4

Inserting Headers and Footers

Click Header or Footer

Use buttons to insert elements

EXCEL 2007 Chapter 4

Inserting Headers and Footers/2

Click on element to be inserted

EXCEL 2007 Chapter 4

Customizing Print Jobs

EXCEL 2007 Chapter 4

Completing a Spell Check

Replace or ignore selected words

EXCEL 2007 Chapter 4

Using Undo and Redo

Undo reverses previous commands

Redo reverses action of Undo command

Shortcut keys: Ctrl + Z is Undo Ctrl + Y is Redo

EXCEL 2007 Chapter 4

type data that you want to find

Click Home, Find & Select button, then Find

Click Find Next OR Click to expand dialog box

EXCEL 2007 Chapter 4

Click Home, Find & Select button, then Replace

Click Find Next OR Click to expand dialog box

EXCEL 2007 Chapter 4

Finding and Replacing Formatting

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

Specify desired column

Specify sort order

EXCEL 2007 Chapter 4

Click Home, then Sort & Filter button, then Filter

Turn off filtering by clicking Sort & Filter button, Filter

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

EXCEL 2007 Chapter 4

Then click Set Print Area Click to clear

EXCEL 2007 Chapter 4