POWERPOINT 2007 CHAPTER 4

Microsoft PowerPoint 2007 Unit 1

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

INSERTING ELEMENTS IN SLIDES

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POWERPOINT 2007 CHAPTER 4

Performance Objectives
Insert, format, select and align a text box Set tabs in a text box Insert, format and copy shapes Display rulers, grid lines, and guide lines Group and ungroup objects Insert, crop, size, move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position a clip art image Create and format Word Art text Insert objects such as a header, footer, date, slide number, and symbol

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Inserting a Text Box

Click the Insert tab then the Text Box button

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Use mouse and drag in slide to create text box

Release mouse and type text at blinking cursor

OR
Click in desired location to insert a small text box
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Type text here

Can place a text box anywhere on a slide

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POWERPOINT 2007 CHAPTER 4

Formatting a Text Box

Home tab displays when text box is inserted
Click Drawing tools tab to display Drawing Tools Format tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Fonts, align, change text direction, columns, internal margins

Drawing group

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POWERPOINT 2007 CHAPTER 4

Formatting a Text Box../2

Drawing Tools Format Tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Apply Shape Styles

Apply Word Art formatting

Arrange and Size

Drawing Group

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Click to display gallery of Quick Styles

POWERPOINT 2007 CHAPTER 4

Selecting Multiple Objects

Click Select button in the Editing group in the Home tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click Select All

OR
Selected textboxes
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Ctrl +A

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POWERPOINT 2007 CHAPTER 4

Selecting Multiple Objects../2

To select specific objects Click the first object, hold down the Shift key while clicking each of the rest

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

To select an object that is behind another object Select the top object, then press the Tab key to cycle through and select the other objects

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POWERPOINT 2007 CHAPTER 4

Aligning Text Boxes

Align button located in the Arrange group in the Drawing Tools Format tab Click the Align button for alignment options Align Vertically or Horizontally Distribute Vertically or Horizontally

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Setting Tabs in a Text Box

Tabs Dialog Box
Click the Paragraph group dialog box launcher Type the tab stop position
To clear only one tab, type the tab stop position in the Tab stop position box, then click Clear

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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Click Tabs

Choose Alignment and Click OK

Clear All tabs here

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POWERPOINT 2007 CHAPTER 4

Inserting and Formatting Shapes

Click the Shapes button in the Drawing group

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
the Shapes button the Illustration group in the Insert tab Click desired Shape and draw in slide Adjustment handles allow changing of most prominent feature Drag to resize

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Format a Shape the same way as a text box

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POWERPOINT 2007 CHAPTER 4

Inserting and Formatting Shapes../2

Line Drawing

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Enclosed Objects To maintain proportions of enclosed objects, hold down the Shift key while dragging to create Shape

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POWERPOINT 2007 CHAPTER 4

Copy a Shape
1. Select Shape 2. Click Copy button in the Clipboard group in the Home tab 3. Position insertion point at desired location 4. Click Paste button

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
Select Shape, hold down Ctrl key and drag to desired location

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POWERPOINT 2007 CHAPTER 4

Display Rulers & Gridlines &Guides

Check the Rulers and Gridlines boxes in the Show/Hide group in the tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
F9 key to Show/Hide Grid lines

Drawing Guides

Horizontal Ruler

Vertical Ruler

Grid lines

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Copyright 2007, Paradigm Publishing Inc.

Rulers, grid lines and guidelines help to position text and objects

POWERPOINT 2007 CHAPTER 4

Display Rulers & Grid lines & Guides../2

To Display Guidelines
Click the Align button in the Arrange group in the Format tab Click Grid Settings

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Pulls objects into alignment with the nearest intersection Pulls objects into alignment with the nearest object Checkmark then Click OK

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POWERPOINT 2007 CHAPTER 4

Grouping / Ungrouping Objects

Group objects to format, move, size, flip, or rotate several objects at one time 1. Select desired objects 2. Click the Group button in the Format tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

3. Click Group Click to Ungroup Format an object within a group by clicking it and applying desired formatting
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POWERPOINT 2007 CHAPTER 4

Inserting an Image
Insert a Picture or Clip Art with buttons in the Illustrations group in the Insert tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click

Navigate to the desired image and double-click

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POWERPOINT 2007 CHAPTER 4

Inserting an Image../2
Picture Tools Format Tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Adjust brightness, contrast, recolor, reset or compress

Apply predesigned styles

Position, Align, rotate, wrap text

Crop or specify image size

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POWERPOINT 2007 CHAPTER 4

Sizing, Moving and Deleting an Image

Resize an image with the Height and Width Boxes Drag sizing handles

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
Corner sizing handles change both width and height at once To move an image, position pointer inside image and drag To delete - select image and press Delete key
Copyright 2007, Paradigm Publishing Inc.

Middle sizing handles resize in one direction

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POWERPOINT 2007 CHAPTER 4

Cropping an Image
Select image and click Crop button

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Before cropping

Drag a cropping handle to remove portion of the image Click outside the image to turn off Crop tool OR re-click Crop button

After cropping
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POWERPOINT 2007 CHAPTER 4

Arranging Objects
Layer a selected object on top of another by clicking Bring to Front or Send to Back buttons in the Arrange group Bring to Front

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Send to Back

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POWERPOINT 2007 CHAPTER 4

Insert a Picture as a Slide Background

Click Design tab, then Background Styles

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click Format Background

Click Fill Choose Picture or Texture Fill Click File button, then navigate to the picture file and double-click it
Copyright 2007, Paradigm Publishing Inc.

Click Apply to All to display on all slides

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POWERPOINT 2007 CHAPTER 4

Insert Clip Art

Click the Insert tab then the Clip Art button Search for images by typing category Click arrow to specify collections Click arrow To search media types Check or uncheck media type Click Go

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Sizing, Rotating and Positioning Objects

Click the Format tab Click the Size group dialog box launcher

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Specify horizontal and vertical placement

Specify size, rotation, scaling and cropping measurements

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POWERPOINT 2007 CHAPTER 4

Copy Object Within and Between Presentations

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

1. Select object 2. Click the Copy button 3. Open another presentation, position in the desired slide 4. Click the Paste button

OR

1. Right-click the object 2. Click Copy at the shortcut menu 3. Right-click the desired slide in another presentation 4. Click Paste

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POWERPOINT 2007 CHAPTER 4

Create WordArt Text

Click Insert button, then WordArt button in the Text group

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click desired WordArt style

Type WordArt text in Text box

Edit WordArt by doubleclicking the WordArt text box

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POWERPOINT 2007 CHAPTER 4

Format WordArt Text

Use Options in the Drawing Tools Format tab to customize the WordArt

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Text Fill button changes fill color Text Outline button changes the text Outline Text Effects button applies various effects and shapes

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POWERPOINT 2007 CHAPTER 4

Format WordArt Text

Click on Text Effects button, then Transform
Text Effects Transform Side Menu

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click an option to conform WordArt to a specific shape

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POWERPOINT 2007 CHAPTER 4

Inserting Text Objects

Use buttons in the Text group in the Insert tab to insert Text Objects

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Clicking any one of these opens Header & Footer dialog box

Clicking Symbol Button opens Symbol dialog box

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POWERPOINT 2007 CHAPTER 4

Inserting Symbols
Symbol Dialog Box Change font set here

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click on a Symbol, then Insert

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you insert a text box?

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

In the Insert tab, click the Text Box button

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you format a text box?
Drawing Tools Format Tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Apply Shape Styles

Apply Word Art formatting

Arrange and Size

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you insert a Shape?
Click the Shapes button in the Drawing group

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
Click the Shapes button the Illustration group in the Insert tab Click desired Shape and draw in slide

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you display the Grid and Guides dialog box?
Click Grid Settings

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you display the grid lines?
Check the Gridlines box in the Show/Hide group in the View tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

OR
F9 key

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you group objects?
Select desired objects Click the Group button in the Format tab

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

Click Group

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you display the Clip Art task pane?
Click the Insert tab then Clip Art Button

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Features Summary
How do you format WordArt text?
Use Options in the Drawing Tools Format tab to customize the WordArt

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

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POWERPOINT 2007 CHAPTER 4

Coming Next

LINKS TO OBJECTIVES
Insert, format , and align a text box Set tabs in text box Insert, format and copy shapes Display rulers, gridlines and guides Group and ungroup Insert, crop, size move and format a picture Insert a picture as a slide background Insert, size, scale, rotate and position clip art Create and format Word Art Insert a header, footer, date, slide number, and symbol Features Summary
BACK NEXT END

CREATING TABLES, CHARTS AND SMARTART GRAPHICS

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