AUDIT TRAINING POWERPOINT

TABLE OF CONTENTS
Audit Instructions Chart A/B Chart C/D Article Article Article Article Article Article Article Article Article Article Article Article Article 1 2 3 4 5 6 7 12 13 14 15 16 17

(Articles 8, 9, 10, and 11 are not the subject of this audit.)

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AUDIT INSTRUCTIONS
(CONT.)
Please carefully review these instructions, as well as any notes you may have taken at previous pre-audit workshops and refer to them while filling out the 2010 audit documents. Your assigned auditor(s) should be your first point of contact to resolve any questions about these documents. REMEMBER:

INSTRUCTIONS. INSTRUCTIONS. QUESTION.

•READ THE •READ THE QUESTION. •FOLLOW THE •ANSWER THE

one third of the dioceses/eparchies will receive full on-site audits. as agreed upon with the Committee and SCYP. training and backgrounds. All on-site audits are expected to last approximately one week/five (5) days. although advanced preparation and regular contact with the assigned auditor(s) may reduce that duration. accused.) Types of Audits For 2010. . The remaining dioceses/eparchies will submit written data on the “audit instrument” regarding victims.AUDIT INSTRUCTIONS (CONT.

) Filling Out the Audit Documents undergoing FULL ON-SITE AUDITS will receive the following eight (8) documents: Instructions (informational) completed and submitted by the diocese/eparchy) completed and submitted by the diocese/eparchy) • Chart A/B (Articles 1.Parish Audits DIOCESES/EPARCHI ES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS. 4 and 5) • Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) Questions (informational – for those not having detailed on-site parish audits) (informational) (informational) Important Notes for All dioceses/eparchies •These PowerPoint Audit •The Audit Instrument (to be •Two Charts (to be FULL ON-SITE AUDITS •Additional Actions for the •Victim/Accused/Parish •Audit Contacts •Chart E .AUDIT INSTRUCTIONS (CONT. .

Parish Audits DIOCESES/EPARC HIES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS. . 4 and 5) • Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) (informational) •These PowerPoint Audit •Two Charts (to be •Additional Actions for the •Chart E .AUDIT INSTRUCTIONS (CONT.) Filling Out the Audit Documents Important Notes for DATA COLLECTION All dioceses/eparchies undergoing DATA COLLECTION only will receive the following five (5) documents: Instructions (informational) completed and submitted by the diocese/eparchy) • Chart A/B (Articles 1.

• Ensure that the name. and direct telephone contact number for the diocesan/eparchial employee who provided the response to a particular question (i. This will enable the auditor(s) to resolve most audit issues prior to their arrival and streamline the onsite audits. although with different time parameters.) A UDIT PERIOD . . 2010. the CURRENT AUDIT PERIOD is July 1.. the Audit Instrument does not require a narrative response from the diocese/eparchy if the response is YES.The Audit Instrument contains the exact wording from the Charter as it was revised in June 2005. in bold type. • The Gavin Group recognizes that some of the statistical information being audited is also being furnished under the “Annual Survey of Allegations and Costs.For all 2010 audits. the diocese/eparchy may simply skip that question or indicate that it is not applicable. Most questions still require an explanation if the response is NO. 2009 to June 30.” through the Center for Applied Research in the Apostolate (CARA). PLEASE READ THE QUESTIONS CAREFULLY. just before each set of questions. the person responsible for implementing that part of the Charter) is clearly set out in the Audit Instrument. UDIT INSTRUMENT . A • Unless otherwise indicated.e. • If a question is not applicable. e-mail address.AUDIT INSTRUCTIONS (CONT.

4 AND 5) • REMEMBER: Names of victims and accused.AUDIT INSTRUCTIONS (CONT. religious order priests/deacons. These would include such allegations as when a victim claims that he/she was sexually abused by a priest/deacon at a particular parish/school but is unable or unwilling to furnish the name of that individual. • Chart A/B should include any unidentified clerics against whom allegations were made. as well as any extern priests/deacons) should be included. Chart A/B will still capture that information. or any other notations which could lead to their identification. are not to appear in any audit documents. C . • If your diocese/eparchy is providing outreach to victims from other dioceses/eparchies. • All victims who came forward during this current audit period to report allegations of sexual abuse by any priest/deacon (to include any diocesan priests/deacons. note that in the space provided on Chart A/B. If responsibility for outreach to such a victim has been turned over to the respective religious order or the extern priest’s/deacon’s diocese.) HART A/B (ARTICLES 1.

. c). whereabouts unknown. 2010). the gender of the victim. the age when the alleged abuse began/took place. 4 AND 5) • For EACH VICTIM WHO WAS A MINOR (UNDER THE AGE OF 18) AT THE TIME THE ALLEGATION WAS REPORTED. • When providing the narrative information requested. identify the age at the time of the reporting. laicized xx/xx/xx. removed from ministry xx/xx/xx. referred to provincial xx/xx/xx. • Even if your diocese/eparchy did not have any victims come forward during this current audit period.a). etc. please use the alpha designators .g. etc.AUDIT INSTRUCTIONS (CONT.).. be sure to include dates of actions (e. placed on restrictive ministry xx/xx/xx. returned to ministry xx/xx/xx. b). and the location (diocese/eparchy) where it took place. deceased xx/xx/xx. • When providing the status of the accused as of the end of the audit period (June 30. information about outreach provided during the current audit period to victims from prior audit periods is requested in the final table on Chart A/B.) HART A/B (ARTICLES 1.

. In addition to any accused diocesan priests/deacons. NO NAMES) who came forward during the current audit period to report sexual abuse by any priest or deacon. This chart also requires information about each priest/deacon (IDENTIFY BY NUMBER ONLY. should be included in this chart. . AUDIT .CHART A/B FORMAT OF THIS DOCUMENT. as well as any accused extern priests/deacons ministering in your diocese/eparchy. ANSWER THE QUESTIONS AS WRITTEN. Also include any unidentified accused clerics. TABLE TO PROVIDE NARRATIVE EXPLANATIONS. who has/had ministerial faculties within your diocese/eparchy. any accused religious order priest or deacon. NO NAMES) who was accused of sexual abuse of a minor during the current audit period.Chart A/B (Victim/Accused) name) Eparch (…insert name…) 6/30/2010 xx/xx/2009 _______________________________ DO NOT ALTER THE USE THE DESIGNATED 2010 COMPLIANCE Diocese/Eparchy of (insert Cardinal/Archbishop/Bishop/ Audit Period 7/1/2009 to Audit Conducted xx/xx/10 Previous Audit Conducted Auditor(s): Responsible Diocesan/Eparchial Employee(s): __________________________ Complete for each victim (BY NUMBER ONLY.

and click on either “rows above” or “rows below. or unidentified cleric (UC).). if one victim makes allegations against two diocesan priests. then Insert.. identify as other (O) and identify the diocese/eparchy. If this is a victim to whom you are providing outreach on behalf of another diocese/eparchy. 2** Column 4 – Status of accused at the time of this audit to include dates of actions (e. removed from ministry xx/xx/xx. 2010. .) Named If accusation in prior unfounded or audit unable to be periods? proven.g.. diocesan deacon (DD). deceased xx/xx/xx. returned to ministry xx/xx/xx. placed on restrictive ministry xx/xx/xx. religious order deacon (RD). etc. 2** 1 2 3 4 5 6 7 8 A M A A A A A A #1DP #2DP #2DP #3RP #4DD #5EP O #6UC Deceased 6/17/1988 10/19/09 Removed from ministry 10/19/07 Removed from ministry 10/19/07 10/19/09 Restored to active ministry 3/17/08 3/17/10 Removed from ministry 5/19/01 Deceased 1963 Referred to Diocese of XXXXX unk [To add rows to this table.”] 1* Column 3 – Identify as diocesan priest (DP). type DP twice or type DP-2). click on Table (in toolbar at top of screen). whereabouts unknown. Identify all categories which apply to that victim’s allegations (e. religious order priest (RP).CHART A/B Adult or Accused # Victim # Minor at and type time of 1* reporting (CONT. place cursor in an empty cell in the first column. laicized xx/xx/xx. Also identify religious order if applicable. referred or turned over to provincial xx/xx/xx.g. Status of accused as of June 30. were Y/N steps taken to restore the good name of the cleric? Yes/No Y N N N Y Y N unk The use of the term "victim" or "victim/survivor" on this audit document does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim. extern priest (EP – defined as a priest not incardinated in the diocese being audited).

class action complaint involving multiple victims.you. k)the age when the alleged abuse began/took place l)the location (diocese/eparchy) where the abuse took place For EACH accused listed above. in order to assist the SPCYP in determining the standing of the complaint and whether to include it in the official count. and whether unable to was referred which itidentify the age at unsubstantiated. If none. is the victim alive or deceased? b)If a third-party complaint. etc. dioceses/eparchies the standing of the complaint and whether to include it in the official count. what is the describe that investigation h)Ifaddition. what is the status of that investigation (ongoing. a)Did the victim come forward directly or did the complaint come through a third-party (e.)? filing. click on Table (in 1 a)_b)_c)_d)_e)_f)_g)_ toolbar at top of screen). a)Did the victim come forward directly or did the complaint come through a third-party (e. of the accused. explain circumstances. etc.g.. bankruptcy filing.)? attorney. status of the circumstances under In listed was a minor (under the age of 18) at the time the allegation (ongoing. Rows expand as information is typed in. age of 18) at the time the allegation was k) the age when the alleged abuse began/took place reported: l) the location (diocese/eparchy) where the abuse took place i)identify the age at the time of the reporting m) for those dioceses/eparchies not participating in an on-site audit.. etc. only for each victim who was a minor (under thereferred to that other diocese/eparchy.” identify the diocese initiated an investigation? If so.. provide a For EACH accused listed circumstances. came was reported:forward to the time of the reporting i) h)If listed as an “Other.” ] For ALL victims coming forward during the audit period. unsubstantiated. click on Insert.g. substantiated.)? to that other diocese/eparchy. Please use the alpha designators a) through should include information on the following if available. only for each victim who diocese/eparchy involved. will not provide details necessary for investigation. relative. and then click on either “rows above” or “rows below.” identify the diocese/eparchy involved. the matterproven. include the name of the j)the gender of the victim civil/law enforcement entity to which this matter was reported.)? substantiated. in participating in an on-site audit. and whether the matter was which it came forward tovictim In addition. provide civil/law m)for those dioceses/eparchies not addition to explaining the status include the name of the a narrative below which addresses the following item if enforcement entity to which this matter was reported.g. Please use the alpha designators a) n) as applicable in your response. explain above. relative.CHART A/B Victim # (CONT. place cursor in an empty cell in the first column.. counselor.g. class action complaint involving multiple victims. g)Has the diocese civil action (e.)? f)Is this part of a initiated an investigation? If so.) [Use a separate row for each victim and place all responses for that victim/cleric in the same row. describe what steps were taken to restore the cleric’s good name.g. through n) as applicable in your response.. describe what steps were taken to restore the cleric’s good name.)? e)Is the victim refusing to cooperate (e. attorney. bankruptcy etc. unable to proven.g. in addition to explaining the status of the accused. will not provide details necessary for investigation. . applicable: n)If unfounded or unable to be proven. etc. counselor.)? b)If a third-party complaint. To add rows to this table. If none. narrative below which addresses the following item if applicable: n)If unfounded or unable to be proven. etc.. dioceses/eparchies should include information on the following if available. describe the circumstances under j) the gender of the you. etc.)? g)Has theas an “Other. etc. in order to assist the SPCYP in determining For ALL victims coming forward during the audit period. f)Is this part of a civil action (e. is the victim alive or deceased? c)Is the victim pursuing the matter or just wanted to report it and take no further action? c)Is the victim pursuing the matter or or remains anonymous and take or refuses to provide their d)Has the victim identified him/herself just wanted to report it (unwillingno further action? d)Has name)?the victim identified him/herself or remains anonymous (unwilling or refuses to provide their name)? e)Is the victim refusing to cooperate (e.

a) Victim came forward directly and claimed abuse happened in 1993.) 2 3 4 a)a) Victim came forward through attorney Victim came forward through attorney b) victim isis alive b) victim alive c)c) victim is pursuing victim is pursuing d) victim isis identified d) victim identified e) victim is cooperating e) victim is cooperating f) civil action is pending f) civil action ongoing. a) Victim came forward directly and claimed abuse happened in 1993. i-l) Victim #2 is a immediately removed from abused when she was 6 at the parish Accused #2DP was 7 year old female. Accused #2DP was immediately removed from ministry. Accused DP#1 has been deceased for almost 20 years. rectory. Accused was immediately removed from ministry. Victim came forward directly. b) alive b) alive c) pursuing c) pursuing d) victim identified d) victim identified e) cooperating e) cooperating f) no f) no g) Investigation determined allegation not credible. allegedly ministry. g) Investigation determined allegation not credible.parish rectory. b) b) c)c) victim is pursuing victim is pursuing d) Victim isis mother of Victim #2 and claims that she was also abused by #2 DP d) Victim mother of Victim #2 and claims that she was also abused by #2 DP e)e) cooperating cooperating f)f) currently a criminal matter currently a criminal matter g) under investigation by Hometown police g) under investigation by Hometown police Accused was immediately removed from ministry. Matter referred to CDF. Accused #3RP to temporarily public statement by order and of allegation. g) Matter reported to Hometown police and is currently under was 6 at the i-l) Victim #2 is a 7 year old female. Benedictine order advised. g) Investigation is pending g) Investigation ongoing.CHART A/B 1 (CONT. a) came through mother (Victim #3) a) came through mother (Victim #3) b) victim alive b) victim alive c) mother isis pursuing c) mother pursuing d) Victim identified by her mother d) Victim identified by her mother e) mother is cooperating e) mother is cooperating f) currently a criminal matter f) currently a criminal matter g) Matter reported to Hometown police and is currently under investigation. Matter referred to CDF. n) #3RP restoredwasministry afterremoved from ministry at time diocese. Matter referred to CDF. allegedly abused when sheinvestigation. Matter referred to CDF. n) #3RP restored to ministry after public statement by order and diocese. a)a) Victim came forward directly. Accused DP#1 has been deceased for almost 20 years. . Accused #3RP was temporarily removed from ministry at time of allegation. Benedictine order advised.

Accused admitted abusing Victim #5. g) No investigation has been conducted based on lack of information. he is unable to provide the identity of the priest or provide sufficient information to assist in e) Although the victim cooperative. b) Victim deceased. b) Victim deceased.) 6 7 8 a) Victim came forward through attorney. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s. c) sister wants to pursue c) sister wants to pursue d) victim identified d) victim identified e) victim deceased and sister has very little information e) victim deceased and sister has very little information f)f) no civil action no civil action g) No further action taken based on lack of information. Accused #4DD removed in 2001 after earlier credible allegation. Laicization pending with CDF. b) alive atat time of report but recently deceased b) alive time of report but recently deceased c) victim was pursuing through attorney c) victim was pursuing through attorney d) victim was identified d) victim was identified e) victim cooperated while alive e) victim cooperated while alive f)f) was part of civil action was part of civil action g) dioceses considers this to be a credible allegation g) dioceses considers this to be a credible allegation Accused #4DD removed in 2001 after earlier credible allegation.CHART A/B 5 (CONT. b) alive b) alive c) pursuing c) pursuing d) identified d) identified e) Although the victim isis cooperative. advised of this complaint. Accused was from the Diocese of ***** and that diocese was advised Accused served in our diocese for a year in 1960 but now deceased. Accused admitted abusing Victim #5. g) No further action taken based on lack of information. h) Victim came forward directly claiming abuse in the Diocese of XXXXX. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s. a) Victim #8 came forward through an attorney and alleges that he was abused by a a priest in the mid 1980s. identifying him. . Accused was from the Diocese of ***** and that diocese was of this complaint. Accused served in our diocese for a year in 1960 but now deceased. g) No investigation has been conducted based on lack of information. No other allegations against #5EP in our diocese but unknown if any in *******. happen in our diocese or involve any of our clerics. Matter referred to XXXXX in its entirety since did not happen in our diocese or involve any of our clerics. Laicization pending with CDF. a) Victim #8 came forward through an attorney and alleges that he was abused by priest in the mid 1980s. a) Victim came forward through attorney. he is unable to provide the identity of the priest or provide sufficient information to assist in identifying him. No other allegations against #5EP in our diocese but unknown if any in *******. Matter referred to XXXXX in its entirety since itit did not h) Victim came forward directly claiming abuse in the Diocese of XXXXX.

audit period. Survivors and family members served by outreach.) Complete the following table even if there were no victims who came forward in the current audit period. from other dioceses/eparchies to whom your diocese/eparchy is include those victims providing outreach). Add number if applicable. Total number of victims/survivors and family members served by outreach during this Total number of victims/survivors and family members period. Total number of victims/survivors and family members who reported abuse in previous Total number of victims/survivors and family members who reported abuse in years or audit periods. but continued to be served by outreach current audit period. but continued to be served by outreach during this during this previous years or audit periods. .CHART A/B (CONT. (This number should audit period who reported abuse during the current auditserved by outreach during this audit period victims from abuse during the current audit period. current Number Add number if applicable. (This number should include those who reported other dioceses/eparchies to whom your diocese/eparchy is providing outreach).

etc. since these activities put them in a position to be around children. teachers or school principals/administrators) who are employed by and work directly for parishes.. priest/deacon in active or supply ministry in a diocese/eparchy. etc.AUDIT INSTRUCTIONS (CONT. “Supply ministry” includes “retired” priests and/or deacons who continue to celebrate the occasional Mass. wedding. . •Any •Empl oyees are considered paid personnel. should be included on Chart C/D. just provide an explanation in the space provided on the second table. teachers or school principals/administrators) who are employed by and work directly for the diocese/eparchy. rectory personnel. such as parish ministers. are considered diocesan/eparchial employees. Paid persons (other than priests/deacons. such as central office/chancery/pastoral center personnel. however. if there is no distinction made between diocesan/eparchial and parish/school employees use one number in either space and provide an explanation in the second table. Paid persons (other than priests/deacons.. DO NOT CHANGE THE CHART. baptism. If a diocese/eparchy counts a category differently than defined. including religious order priests/deacons. please differentiate between these two categories on Chart C/D.) RT C/D (ARTICLES 12 AND 13) CHA •Chart C/D contains the definitions of each category as cited in the 2005 Annual Report on the Implementation of the Charter. are considered parish/school employees. etc. To the best of your ability. school support staff.

etc. etc. diocesan/eparchial and parish schools (include principals and administrators). the numbers used for this Children and Youth: include all students (through high school) enrolled in diocesan/eparchial schools and religious education include all students Children and Youth .. etc. PROVIDE NARRATIVE EXPLANATIONS. use one number and provide an explanation in the second table) such as parish ministers. count them in their primary category (e. For all 2010 audits. etc.. ANSWER THE QUESTIONS AS WRITTEN. Parish/School Employees – paid persons (other than priests/deacons or educators)paidare employed by and than directly for parishes/schools such as parish ministers. assist the diocese/eparchy (including explanation in such as catechists. in a position to be around children. C/D (Training/Backgrounds) Programs/Article 13 – Background Evaluations insert name…) DO NOT ALTER THE FORMAT OF USE THE TABLE ON PAGE 2 TO 2010 COMPLIANCE AUDIT . this category should include seminarians and candidates for the permanent diaconate. baptism.. youth ministers who are paid. etc. Priests/Deacons: include any religious order or diocesan priest/deacon in active or supply ministry (including “retired” priests and/or deacons Priests/Deacons – include any religious order who continue to celebrateor supply ministry (including “retired” priests and/or deacons who continue to celebrate the occasional Mass. this category should include seminarians and Candidates for Ordination – although not candidates for the permanentthe Charter. etc. diocese/eparchy such as central office/chancery/pastoral center personnel. youth ministers. use Volunteers/Others – non-paid persons who one number and provide anparishes and schools)the second table) ministers. rectory personnel. To the extent possible. wedding.) since these activities put them in wedding. a position to be around children. coaches. (if there is no distinction made between diocesan and parish employees..g. 2010). rectory personnel. chart should be those effective as of the end of the audit period (June 30. coaches. and work directly for the Diocesan/Eparchial Employees: paid persons (other than priests/deacons or educators) who are employed by Diocesan/Eparchial Employees – paid persons (other than priests/deacons or educators) who are employed by and work directly for the diocese/eparchy such as central office/chancery/pastoral center personnel. etc.) since these activities Candidates for Ordination: although not specifically mentioned in Article 12 of the Charter.classes. specifically mentioned in Article 12 of diaconate.employed by and work directly for parishes/schools Parish/School Employees: who persons (other work priests/deacons or educators) who are school support staff.. (if there is no distinction made between diocesan and parish employees. youth Volunteers/Others: non-paid persons who assist the diocese/eparchy (including parishes and schools) such as catechists. baptism.CHART C/D THIS DOCUMENT. school support staff. educators who are also parents should be counted as educators). etc. put them or diocesan priest/deacon in active the occasional Mass. Educators: Educators – salaried teachers in salaried teachers in diocesan/eparchial and parish schools (include principals and administrators). if persons belong in more than one category. (through high school) enrolled in diocesan/eparchial schools and religious education classes. youth ministers who are paid.Chart Article 12 – Safe Environment Diocese/Eparchy of (insert name) Cardinal/Archbishop/Bishop/Eparch (… Audit Period 7/1/2009 to 6/30/2010 Audit Conducted xx/xx/10 Previous Audit Conducted xx/xx/2009 Auditor(s): _______________________________ Responsible Diocesan/Eparchial Employee(s) _______________________ Provide the number of persons in each category. .

2010. The results had not *FYI: This explanation also remaining next part of Chart C/D (see next slide). for of the new school year. 157 children were opted out by background The number Priests – All 105 active priests have been trained and hadtheir parents.391 27. by June explanation *FYI: This 30. All *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). 2010.950 105 105 31 31 5 5 55 55 5 5 27 27 5. but have all been trained since then. are scheduled for training in August Candidates for Ordination – Candidates for Chart C/D (see next slide).391 105 105 33 33 5 5 58 58 18 18 27 27 5. 2010 but Deacons – Two oftraining session(s) new asin the audit period.is– The remaining to part trainedC/D (see next slide).950 26. C/D paperwork *FYI: This explanation also June 30. remaining were absent during the the deacons were given of June 30. 2010.641 (CONT. . Employees – Only the 5 who have contact with children receive training but all been submitted but undergo backgrounds. Parochial/School Employees – The two remaining backgrounds have been submitted but not returned *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). 2010 and will receive the 2 remaining backgrounds had Diocesan/Eparchial the results had not been received by June 30. completed.This explanation is also recorded in the next part of ordination receive training in the seminaries.CHART C/D Total Number Children and Youth Priests Deacons Candidates for Ordination Educators Diocesan/Eparchial Employees Parish/School Employees Volunteers/Others 27. been received as of June 30. *FYI: All backgrounds completed.is Therecorded in the backgrounds were submitted to our vendor.835 Number Trained Children and Youth – All children/youth in diocesan/eparchial schools and religious education classes receive training. 2010. Educators – The three remaining to be trained were hired just prior to June 30. Volunteers/Others also recorded in the next be of Chart were new as of *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). backgrounds completed.) Number Number of Number of Remaining to Backgrounds Backgrounds be Trained Completed Remaining 284 ********* ********* 284 ********* ********* 0 105 0 0 105 0 2 33 0 2 33 0 0 5 0 0 5 0 3 56 2 3 56 2 0 18 0 0 18 0 0 25 2 0 25 2 163 357 5.998 Number of Opt Outs 157 157 **** **** **** **** **** **** **** **** **** **** **** **** **** 26. 2010 but have all been received at the time of this audit. training before theisstartrecorded in the next part of Chart The(see next slide). *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide).

All VIRTUS completed. 2010. place cursor in an empty cell. Diocesan/Eparchial Employees – Only the the 5 who have contact with children receive training but undergo Diocesan/Eparchial Employees – Only 5 who have contact with children receive training but all all VIRTUS backgrounds. Candidates forfor Ordination – Candidates ordination receive training in the seminaries. 157 children were opted out by their parents. been results had not been received by June 30. VIRTUS June 30. Parents . 2008 but are scheduled for training in August 2008. and then click on either “rows above” or “rows below. 2008. For those dioceses/eparchies not participating in an on-site audit. 2010. 30. The name of the program Use the space below to explain any gaps betweenis alsonumbers and the numbers remaining to be the total added in this section. VIRTUS undergo backgrounds. trained/have backgrounds. Children and Youth – children/youth in in diocesan/eparchial schools religious education classes Talk About Touching for receive training. Children and Youth – AllAll children/youthdiocesan/eparchial schools andand religious education classes Talk About Touching for grade school. 2010 but are scheduled for training in August Two of the deacons were new as of June 30. click on Insert. Rows expand as information is typed in. All backgrounds completed. and how the diocese/eparchy is planning on closing those gaps. but have all been trained VIRTUS Volunteers/Others – The remaining to trained were new as as of June 2008. The number remaining were absent school. click on Table (in toolbar at top of screen). VIRTUS for high school the training session(s) given in given in the audit period.30. VIRTUS backgrounds completed. The number remaining were absent during VIRTUS for high school grade receive training. but have all been trained since then. 2010. Priests – All 105 active priests have been trained and had background completed. The results had not been received of JuneJune 2008 but have all been received at the timetime of this audit. 2010 and will receive Educators – The three remaining be trained were hired just prior to June 30. Educators – The three remaining to to be trained were hired just prior to June 30. The paperwork for the 2 for the 2 backgrounds had been had but thesubmitted but the results had not been received by June 30. The remaining backgrounds were submitted our vendor.Parents are invited to to attendgeneral session where the children’s training programs are explained Talk About Touching and VIRTUS Parents . 2010 but have all been received at the of this audit. VIRTUS Deacons VIRTUS All backgrounds completed. The remaining backgrounds were submitted toto our vendor. The paperworkremainingremaining backgrounds submitted VIRTUS training start of the new school year.The results had not been received as VIRTUS since then. 157 children were opted out by their parents. All backgrounds Candidates Ordination – Candidates for for ordination receive training in the seminaries. as of 30. 2008 and will receive training VIRTUS before thebefore the start of the new school year. To add rows to this table.CHART C/D (CONT.) Name of Program *Note: These are the explanations noted on the previous slide.Parents are invited attend a a general session where the children’s training programs are Talk About Touching and VIRTUS explained [Use a separate row for each category requiring an explanation. include a statement indicating whether the bishop/eparch has approved these programs as being in accord with Catholic moral principles. Volunteers/Others – The remaining to be be trained were new of June 30. Parochial/School Employees – The two remaining backgrounds have been submitted butbut not returned by Parochial/School Employees – The two remaining backgrounds have been submitted not returned by VIRTUS June 30. during the training session(s) the audit period. 2010.” ] . VIRTUS Priests – All 105 active priests have been trained and had background completed. 2008. VIRTUS Deacons – – Two of the deacons were new as of June 30.

] or NO b) YES or NO Does the diocese/eparchy have verification that this training is on-going [Auditor’s verification will include identities of persons interviewed YES by having the number of times and places where safe environment and description of documents reviewed.CHART C/D Yes No 1 a) Does the diocese/eparchy have the curricula and materials to verify that safe environment programs exist for each of the various groups set forth in Article 12? If No. provide explanation in last column. 2010? If No. Chair. provide explanation.] or NO YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. dated March 31. provide explanation. Bishop’s Committee for the Protection of Children and Young People. provide explanation. Aymond. from Bishop Gregory M.] b)or YES NO c)or YES NO or NO .] 2 3 4 5 [Auditor’s verification will include identities of persons interviewed a) YES and description of documents reviewed. For those parents who choose not to have their child participate in the diocesan/eparchial safe environment training: a) does the diocese/eparchy have documentation of the signed parental declination? b) does the diocese/eparchy have documentation that the safe environment training materials have been offered to parents? c) if parents refuse to sign any form.) Explanation As set out in the memo to All Bishops. 2006. Does the diocese/eparchy have a calendar of training scheduled through December 31.] or training occurred during the audit year? NO If No. has a record been maintained by the parish/diocese/eparchy? If No. [Auditor’s verification will include identities of persons interviewed YES and description of documents reviewed. Does the diocese/eparchy have documentation from each pastor that the parish has received the required safe environment programs and has implemented them? If No. (CONT. b) Does that documentation include an official letter from the diocese/eparchy promulgating the programs(s)? If No. provide explanation. provide explanation. the following questions will be verified by the Auditor(s) in order for a diocese/eparchy to be considered compliant: [Auditor’s verification will include identities of persons interviewed a) YES and description of documents reviewed.

defined as those priests who were born in and completed priestly formation in a country other than the United States. the Secretariat for Child and Young Protection is once again requesting clarification regarding international priests. and answer Questions 2 – 5. Did he/they participate in safe environment training in your diocese/eparchy.] 3 4 [Auditor’s verification will include identities of persons b) YES interviewed and description of documents reviewed. according to diocesan/eparchial policy? If No. Explanation [Auditor will ensure that the countries are identified as well as how many from each country is listed.] . provide explanation. identify the country/countries in the Explanation column to the right. provide explanation.] or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. 5 Describe the process your diocese/eparchy used to conduct a background evaluation on this/these men? YES or NO YES or NO YES or NO (CONT. schools and diocesan/eparchial agencies? If Yes.] 2 [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.CHART C/D Yes No 1 Does your diocese/eparchy have international priests serving in parishes.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.) To confirm the information obtained during the 2009 audits. Did the international priest(s) receive the diocesan/eparchial Code of Conduct or Standards of Ministerial Behavior? If No. a) In what language was the training provided? b) Was the training in his/their native language(s)? If not. Responses will NOT affect compliance. provide explanation. It is recognized that these numbers may have changed over the past year and dioceses/eparchies are asked to provide this information to the best of their ability.

allows dioceses/eparchies to highlight those actions that they believe go beyond the requirements of the Charter or are particularly innovative. the information on these forms will simply be verified by the Auditors and forwarded to the SCYP for whatever action they deem appropriate.) F ORM: ADDITIONAL ACTIONS FOR THE PROTECTION OF CHILDREN his form. Examples of such actions should be limited to those which occurred during the current audit period. as during the previous audits.AUDIT INSTRUCTIONS (CONT. Regardless of the type of audit. T .

•Victims —The process for interviewing victims will essentially be the same as the past audits. Interviews may be conducted in person or by telephone. whichever is more convenient. •Parishe s—For those dioceses/eparchies which decline to have detailed parish audits conducted by the auditors. The diocese/eparchy (normally the Victim Assistance Coordinator) should determine those victims who fall within the specified parameters on this document. questions to be asked of victims and accused clergy. whichever is more convenient for the victim. the process for interviewing parish pastors/priests will essentially be the same as the past audits. Auditors will draw no negative inference from dioceses/eparchies where the bishop/eparch declines to have parish personnel interviewed. Auditors will draw no negative inference from dioceses/eparchies where accused clerics are unwilling to speak with auditors.AUDIT INSTRUCTIONS VICTIM/ACCUSED/PARISH QUESTIONS (For the on-site audits only) (CONT. These interviews may be conducted in person or by telephone. and questions to be asked of parishes to determine the extent of their knowledge and understanding of the implementation of the Charter. and practices are understood and being implemented at the parish level. These interviews may be conducted in person or by telephone. •Accuse d Clerics—The process for interviewing accused clerics will essentially be the same as the past audits. procedures. . whichever is more convenient for the accused. Note that the questions for victims focus specifically on the process of how the complaint was handled and not the specifics of the allegations. Once those individuals are identified.) FORM: As in previous years. Auditors will draw no negative inference from dioceses/eparchies where victims are unwilling to speak with auditors. and after discussion with the auditor(s). With the permission of the bishop/eparch. the auditors would like to interview a few parishes to get an idea for how the Charter-related policies. Note that the questions for accused clerics focus specifically on the process of how they were treated after the allegation came forward and not the specifics of the allegations. select a reasonable sample and offer those victims an opportunity to speak with the auditors. victims and accused clerics are to be offered an opportunity to speak with the Auditors. This document is being furnished to the diocese/eparchy and sets forth the parameters for interviewing victims.

this is simply an informational document.) FORM: PARISH AUDIT GUIDELINES AND QUESTIONS For those dioceses/eparchies who agreed to have the auditors conduct detailed parish audits.AUDIT INSTRUCTIONS (CONT. For all other dioceses/eparchies. this document sets the parameters for selecting the parishes to be audited as well as the questions to be asked. .

) Documents Submission of Audit DIOCESES/EPARCHI ES SHOULD IMMEDIATELY CONTACT BILL GAVIN IF THEY WILL BE UNABLE TO MEET THE FOLLOWING DEADLINES: undergoing full on-site audits are expected to: Audit Instrument and all related documents electronically.AUDIT INSTRUCTIONS (CONT. Chart C/D and the Additional Actions form electronically. 2010 unless a later deadline has been negotiated with Bill Gavin or your assigned auditor. and clearly labeled). participating in data collection only are expected to: A/B. . and •Have supporting documentation available for review by the auditor(s) for responses to each Article (it would be helpful to have the supporting documentation organized by article and question. Dioceses/eparchies •Complete the Chart •Electronically furnish the COMPLETED documents directly to the assigned auditor no later than August 31. Dioceses/eparchies •Complete the entire •Electronically furnish the COMPLETED documents directly to the assigned auditor(s) at least two weeks prior to the scheduled audit.

These issues are concerns noted by the auditors which will be brought to the attention of the bishop to handle as he deems appropriate.AUDIT INSTRUCTIONS (CONT. Inc. . The purpose of these letters is to help the dioceses/eparchies improve the implementation of the Charter in the respective diocese/eparchy prior to the issue becoming a compliance deficiency. Areas of noncompliance will be outlined in that communication. Dioceses/e parchies submitting only statistical data will only be provided a communication from The Gavin Group. will send a communication indicating whether the diocese/eparchy was or was not found to be in compliance. The compliance status for those dioceses/eparchies receiving data collection audits will be the compliance determination from the previous year’s audit for that diocese/eparchy. Inc. The Gavin Group. no compliance determination will be made based upon the collection of the data. Manageme nt letters will be sent to dioceses/eparchies receiving both on-site and data collection audits to address issues which do not rise to the level of non-compliance. indicating that the diocesan/eparchial data has been received.) of Compliance Statement Upon final review of the completed audit documents for dioceses/eparchies undergoing full on-site audits.

Gavin Group Contacts Bill Gavin (617) 460-6006 (cell) (617) 539-1717 (office) BGAVS@aol. the first call should be to Helen Schumacher. dioceses/eparchies should try to resolve any differences of opinion with the auditor(s) directly. If she is unable to satisfactorily resolve the matter.AUDIT INSTRUCTIONS (CONT. will determine a final resolution. If the diocese/eparchy and the auditor(s) cannot come to a resolution. in consultation with the SCYP. she will bring it to the attention of Bill Gavin who.) Miscellaneous Administrative Matters During the audit process.com Helen Schumacher (262) 657-7577 (home – primary contact number) (262) 960-3186 (cell) GGAudits@aol.com .

Each diocese/eparchy is to continue its outreach to every person who has been the victim of sexual abuse* as a minor by anyone in church service. support groups. Pope John Paul II. spiritual assistance. Dioceses/eparchies are to reach out to victims/survivors and their families and demonstrate a sincere commitment to their spiritual and emotional wellbeing. and other social services agreed upon by the victim and the diocese/eparchy. The first obligation of the Church with regard to the victims is for healing and reconciliation. and to share the “profound sense of solidarity and concern” expressed by His Holiness. to listen with patience and compassion to their experiences and concerns. whether the abuse was recent or occurred many years in the past.ARTICLE 1 ARTICLE 1. the diocesan/eparchial bishop or his representative is to offer to meet with them. This outreach may include provision of counseling. Through pastoral outreach to victims and their families. in his Address to the Cardinals of the United .

and ensures consistency in handling of complaints. .) DEFINITION FOR THE PURPOSE OF THESE AUDITS The use of the term “victim” or “victim/survivor” on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of this claim. Having such a comprehensive policy clearly simplifies the process of searching for existing rules and regulations. outlines the process for reporting allegations. conduct. and includes the codes of conduct and safe environment training for all applicable individuals having regular contact with children and youth. supports the required openness and transparency.ARTICLE 1 (CONT. as well as treatment of victims/survivors and alleged offending clerics. specifies on whom and how background investigations are conducted. and responsibilities of the review board. describes the diocesan/eparchial communications policy. MINIMUM REQUIREMENTS FOR COMPLIANCE Most dioceses/eparchies have a written sexual abuse policy that details the content and activities of the outreach program. explains the composition.

all of the following components of outreach must be in place and operational in order to be considered compliant with Article 1:   1.) MINIMUM REQUIREMENTS FOR COMPLIANCE   (CONT. Since outreach may include offers of counseling. Dioceses/eparchies must offer outreach to victims and their families.) At a minimum. support groups. dioceses/eparchies must articulate what services they do provide. . 2. Outreach must include a specific offer by the bishop/eparch or his representative to meet with victims/survivors and their families. spiritual assistance. and other social services agreed upon by the victim/survivor and the diocese/eparchy.ARTICLE 1 (CONT. 3.

title. e-mail. .) NOTE: This Article also requires completion of Chart A/B. assistance and other social services. The use of the term "victim" or "victim/survivor" on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim. c)as well as an offer to meet with the bishop or his representative? If Yes. explain and complete Chart A/B as appropriate. Article 1 Yes No Name.] NOTE: COMPLETE CHART A/B AS APPROPRIATE. a) YES or NO b) YES or NO c) YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. If No to any of the above. Also. complete Chart A/B as appropriate.ARTICLE 1 (CONT. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 1-1 Does the diocese/eparchy: a)offer outreach to victims/family members b)which includes provisions for counseling. include examples from the current audit period of outreach assistance and number of meetings with victims/family members by bishop or his representative.

This board is to advise the diocesan/eparchial bishop in his assessment of allegations of sexual abuse of minors and in his determination of a cleric’s suitability for ministry. The procedures for those making a complaint are to be readily available in printed form in the principle languages in which the liturgy is celebrated in the diocese/eparchy and be the subject of public announcements at least annually. It is regularly to review diocesan/eparchial policies and procedures for dealing with sexual abuse of minors.   Dioceses/eparchies are also to have a review board that functions as a confidential consultative body to the bishop/eparch. 2002).ARTICLE 2 ARTICLE 2. Dioceses/eparchies are to have a competent person or persons to coordinate assistance for the immediate pastoral care of persons who report having been sexually abused as minors by clergy or other church personnel. the board can review these matters both retrospectively . Also. Dioceses/eparchies are to have policies and procedures in place to respond promptly to any allegation where there is reason to believe that sexual abuse of a minor has occurred. The majority of its members are to be lay persons not in the employ of the diocese/eparchy (see Norm 5 in Essential Norms for Diocesan/Eparchial Policies Dealing with Allegations of Sexual Abuse of Minors by Priests or Deacons.

Dioceses/eparchies must have a review board established. 3. Procedures for reporting allegations of sexual abuse by a member of the clergy or other church personnel should be readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy. 4. Dioceses/eparchies must have policies and procedures in place for diocesan/eparchial personnel to respond promptly to allegations of sexual abuse of a minor.ARTICLE 2 (CONT. all of the following components must be in place and operational in order to be considered compliant with Article 2:   1. 2. These procedures must be the subject of public announcement at least annually.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. Dioceses/eparchies must have a competent person or persons available to coordinate assistance for the immediate pastoral care of victims and family members. . 5.

8.ARTICLE 2 (CONT.The review board must regularly review the diocesan/eparchial policies and procedures for dealing with allegations of sexual abuse of minors. The review board must advise the bishop/eparch in his determination of suitability of the accused for ministry. 7. 10. 9. Dioceses/eparchies choosing not to engage in this activity will not be identified as noncompliant. The review board must advise the bishop/eparch in his assessment of allegations of sexual abuse of minors. The majority of members of the review board must be lay persons not in the employ of the diocese/eparchy.) MINIMUM REQUIREMENTS FOR COMPLIANCE 6. Although not required under Article 2. That review board must function as a confidential consultative body to the bishop/eparch.) (CONT. . the review board may review these matters both retrospectively and prospectively and give advice on all aspects of responses in connection with these cases.

YES or NO 2-3 YES or NO . the public number to contact the VAC and where it can be found. Auditor should obtain the public number used to contact the diocese/eparchy and describe where it is found. title. If No.) Explanation Name. YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Include examples of how and how/often these procedures were announced during the audit period. explain. explain. determine what the diocese/eparchy considers “prompt” and describe their efforts to accomplish that.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Also. and contact number of the responsible Diocesan/Eparchial Employee(s) 2-1 Does the diocese/eparchy have policies and procedures which include prompt responses to allegations? If No. describe the VAC’s qualifications. explain.ARTICLE 2 Article 2 Yes No (CONT. e-mail.] 2-2 Does the diocese/eparchy have a competent person (or persons) in place to coordinate assistance for those who report having been sexually abused as minors by clergy or other church personnel? Please identify that person. Are procedures for making a complaint readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy? And are these procedures the subject of periodic public announcements (at least annually)? If No. Also.

how many diocesan/eparchial staff personnel participate (Review Board Chair.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. etc. Chancellor. title. Auditor should also include how many times the board has met during the audit period.] . Vicar General.) Explanation Name.ARTICLE 2 Article 2 Yes No (CONT. item f) is optional so a “No” or answer does not constitute noncompliance and NO does not require an explanation. [According f) YES NO to the Charter. explain.) and whether they are ex officio or voting members. Auditor should describe the composition of the board to include the number of lay persons and their occupations. e-mail. and contact number of the responsible Diocesan/Eparchial Employee(s) 2-4 Does the diocese/eparchy have a Review Board that: a) YES a)functions as a confidential consultative body or to the bishop/eparch b) NO b)has a majority of members who are lay YE persons not in the employ of the diocese/eparchy S c)advises the bishop/eparch in his assessment of c) YES or allegations of sexual abuse of minors NO or d)advises the bishop/eparch in his determination NO of suitability of the accused for ministry d) e)regularly reviews the diocesan/eparchial YES policies and procedures for dealing with allegations of sexual abuse of minors e)or YES NO f)reviews these matters both retrospectively and prospectively? or If No to any of the above. whether it includes a pastor in good standing.

.ARTICLE 3 ARTICLE 3. Dioceses/eparchies are not to enter into settlements which bind the parties to confidentiality unless the victim/survivor requests confidentiality and this request is noted in the text of the agreement.

all of the following components must be in place and operational in order to be considered compliant with Article 3: 1. 2.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. . Any settlements entered into by dioceses/eparchies that contain confidentiality elements may only do so at the request of the victim/survivor. Those confidentiality elements must be noted in the text of the agreement.ARTICLE 3 (CONT.

3-3 If any settlements have been entered into where the victim/survivor requests YES confidentiality. has the diocese/eparchy entered into any settlements which binds the parties to confidentiality? If No. . has that been noted in the or text of the agreement? NO If No. have they been at the request of the YES or victim/survivor? NO If No. explain for each instance. with the agreement of the diocesan/eparchial attorney. name of the victim etc. YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. explain for each instance.) Article 3 Name. auditor should include a description of the language of the settlement. which were confidential. Auditor may want to check with the diocesan/eparchial fiscal officer for additional verification.] [If possible. proceed to next Article.] 3-2 If any such settlements have been entered into. e-mail.] [Auditor’s verification should include a description of the type of confidentiality aspects of any such settlement such as was it the amount of the settlement.ARTICLE 3 Yes No (CONT. title. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 3-1 During the current audit period.

Dioceses/eparchies are to comply with all applicable civil laws with respect to the reporting of allegations of sexual abuse of minors to civil authorities and cooperate in their investigation in accord with the law of the jurisdiction in question. Dioceses/eparchies are to report an allegation of sexual abuse of a person who is a minor to the public authorities.ARTICLE 4 ARTICLE 4.   In every instance. dioceses/eparchies are to advise victims of their right to make a report to public authorities and support this right.   Dioceses/eparchies are to cooperate with public authorities about reporting cases even when the person is no longer a minor. .

Dioceses/eparchies must advise victims. Dioceses/eparchies must cooperate with public authorities about reporting these cases where the person is no longer a minor. 3. of their right to make a report to public authorities and must . 4. 2. in every instance. Dioceses/eparchies must cooperate with civil authorities in their investigations of such allegations. all of the following components must be in place and operational in order to be considered compliant with Article 4:   1.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.ARTICLE 4 (CONT. All allegations of sexual abuse of a minor who is still under the age of 18 at the time the allegation is brought forward need to be reported to public authorities in compliance with all applicable civil laws.

auditor should ensure that the diocese has included the name of the civil/law enforcement entity reported to for each minor victim who came forward during the audit period.) 4-1 Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was under the age of 18 at the time the allegation was brought forward? If Yes. Have these allegations been reported to public authorities in compliance with all applicable civil laws? If Yes. proceed to Questions 4-4 and 4-6 below.NOTE: This Article also requires completion of Chart A/B. explain why any were not reported. e-mail.] NOTE: COMPLETE CHART A/B AS APPROPRIATE. If there have been minor victims. [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. . No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation ARTICLE 4 (CONT. and clarify any “No” responses. how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and proceed to answer Questions 4-2 and 4-3 below. If No. Article 4 Yes Name.] 4-2 YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to report such allegations if there have been none. title. identify to whom each of these were reported? If No.

how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and answer Question 4-5 below. . title. Name. If No.) Explanation NOTE: This Article also requires completion of Chart A/B. e-mail. explain why cooperation did not occur. If there have been minor victims.] 4-4 Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was no longer under the age of 18 at the time the allegation was brought forward? If Yes.ARTICLE 4 Article 4 Yes No (CONT. auditor should include verification of cooperation through an interview with civil/ law enforcement authorities. YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to cooperate if there have been none.] NOTE: COMPLETE CHART A/B AS APPROPRIATE. auditor’s verification will include identities of persons interviewed and description of documents reviewed. YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to report such allegations if there have been none. If No. proceed to Question 4-6. If there have been such allegations. and contact number of the responsible Diocesan/Eparchial Employee(s) 4-3 Has the diocese/eparchy cooperated with civil authorities in their investigations of these matters? If Yes. describe that cooperation.

NO If No. YES or NO . and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 4-5 Has the diocese/eparchy cooperated with public authorities about reporting cases when the person is no longer a YES minor? or If Yes. of their right to make a report to public authorities and support this right? If No.) NOTE: This Article also requires completion of Chart A/B.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.ARTICLE 4 Article 4 Yes No (CONT. explain. title.] 4-6 Does the diocese/eparchy advise victims. e-mail. describe that cooperation. [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to cooperate if there have been none. explain why cooperation did not occur. Name. If there have been such allegations. in every instance. auditor should include verification of cooperation through an interview with civil/ law enforcement authorities.

Because of the seriousness of this matter. an offending priest or deacon is to be offered therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being. We affirm the words of His Holiness. 1395 §2. c.ARTICLE 5 ARTICLE 5. In keeping with the stated purpose of this Charter. 93. AAS.   A priest or deacon who is accused of sexual abuse of a minor is to be accorded the presumption of innocence during the investigation of the allegation and all appropriate steps are to be taken to protect his reputation. to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described below shall not continue in ministry. Sacramentorum sanctitatis tutela.   Diocesan/eparchial policy is to provide that for even a single act of sexual abuse of a minor* — whenever it occurred—which is admitted or established after an appropriate process in accord with canon law. the offending priest or deacon is to be permanently removed from ministry and.”   Sexual abuse of a minor by a cleric is a crime in the universal law of the Church (CIC. dismissed from the clerical state. CCEO. in his Address to the Cardinals of the United States and Conference Officers: “There is no place in the priesthood or religious life for those who would harm the young. Sexual abuse of a minor is also a crime in all civil jurisdictions in the United States.   The diocesan/eparchial bishop is to exercise his power of governance. if warranted. c. 1453 §1). within the parameters of the universal law of the Church. Pope John Paul II. every step possible is to be taken . jurisdiction has been reserved to the Congregation for the Doctrine of the Faith (Motu proprio. He is to be encouraged to retain the assistance of civil and canonical counsel. 2001). If the allegation is not proven.

Request dismissal of priest/deacon from the clerical state if warranted. a preliminary investigation in accordance with canon law must be initiated.  4. Permanently remove the priest/deacon from ministry. the diocese/eparchy must a. within the parameters of the universal law of the Church. 3. and c. 2. all of the following components must be in place and operational in order to be considered compliant with Article 5:   1. The diocese/eparchy must encourage an accused priest/deacon to retain canonical and civil counsel. Offer therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being. . The diocesan/eparchial bishop must exercise his power of governance.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described in the footnote shall not continue in ministry. b. If a priest/deacon admits or is found to have committed even a single act of sexual abuse of a minor.ARTICLE 5 (CONT. When an accusation is brought forward.

and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 5-1 Does the diocese/eparchy have a policy for dealing with accused clergy [priests and deacons]: a)which includes removal from ministry.) NOTE: This Article also requires completion of Chart A/B. b)offers of therapeutic assistance. Name. YES or NO YES or NO YES or NO YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. e-mail. .ARTICLE 5 Article 5 Yes No (CONT. explain and complete Chart A/B as appropriate. d)and to restore the accused’s good name if the allegation is not proven? If Yes. If No to any of the above. complete Chart A/B as appropriate.] NOTE: COMPLETE CHART A/B AS APPROPRIATE. title. c)encouragement to retain civil and canonical counsel.

.ARTICLE 6 ARTICLE 6. There are to be clear and well-publicized diocesan/eparchial standards of ministerial behavior and appropriate boundaries for clergy and for any other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people.

all of the following components must be in place and operational in order to be considered compliant with Article 6:   1. Dioceses/eparchies must have clear and well-publicized standards of ministerial behavior and appropriate boundaries (code of conduct) for clergy (priests and deacons) and other church personnel who have regular contact with children and young people.ARTICLE 6 (CONT.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. .

explain. e-mail.) Article 6 Yes Name. Auditor should describe how the standards are disseminated and publicized. No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation 6-1 Does the diocese/eparchy have well publicized standards of ministerial behavior and appropriate boundaries for clergy [priests and deacons] and other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people? If No.ARTICLE 6 (CONT.] . title. [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.

Dioceses/eparchies are to be open and transparent in communicating with the public about sexual abuse of minors by clergy within the confines of respect for the privacy and the reputation of the individuals involved.ARTICLE 7 ARTICLE 7. This is especially so with regard to informing parish and other church communities directly affected by ministerial misconduct involving minors. .

) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. . all of the following components must be in place and operational in order to be considered compliant with Article 7:   1.ARTICLE 7 (CONT. dioceses/eparchies must deal as openly as possible with members of parishes and other church communities directly affected by ministerial misconduct involving minors. Dioceses/eparchies must describe to the auditors how they are open and transparent in communicating with the public about sexual abuse of minors by clergy. Within the confines of respect for the privacy and the reputation of the individuals involved. 2.

No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation 7-1 Does the diocese/eparchy have procedures and/or practices of open and transparent communications? If No.) Article 7 Yes Name. explain. Auditor should include examples of open and transparent communications which occurred during the audit period. title.ARTICLE 7 (CONT.] . [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. e-mail.

and 11 are not the subject of this audit.Articles 8. . 9. 10.

ARTICLE 12 ARTICLE 12. educators. and community organizations to provide education and training for children. and others about ways to make and maintain a safe environment for children and young people. . Dioceses/eparchies are to maintain “safe environment” programs which the diocesan/eparchial bishop deems to be in accord with Catholic moral principles. ministers. Dioceses/eparchies are to make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children. youth. They are to be conducted cooperatively with parents. civil authorities. educators. parents. volunteers.

estimated numbers of persons eligible for training in each group.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. etc. explanations for any significant numbers not trained. evidence of curricula and materials designed for use in the programs. As defined above.g. all of the following components must be in place and operational in order to be considered compliant with Article 12:   1. schedules of places and times of training. . 2. dioceses/eparchies must maintain safe environment training programs that have been established for each of the various groups set forth in Article 12. Dioceses must maintain documentation relating to the implementation of those programs: e.. numbers of persons in each group who have received the training.ARTICLE 12 (CONT. an official letter from the diocese/eparchy promulgating the program(s).

4.ARTICLE 12 (CONT. dioceses/eparchies must maintain documentation relating to that refusal. a notation of this should be made on the form by the responsible parish/school representative. that they decline to have their child participate in such training. parents/guardians must be given a form to sign that indicates they have been offered the safe environment training.) (CONT. and that form should be maintained by the parish and/or diocese/eparchy. and that the diocese/eparchy has offered to provide safe environment training materials for the parents/guardians to utilize. If the parents/guardians will not sign such a form. Dioceses/eparchies must make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children. Specifically. Compliance with this requirement is covered by the response to Article 6.) MINIMUM REQUIREMENTS FOR COMPLIANCE 3. If parents or guardians choose not to have their child participate in the safe environment training. .

description of documents reviewed and clarification of any “No” responses. Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [Auditor’s verification will include identities of persons interviewed. description of documents reviewed and clarification of any “No” response. title.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories).] 12-1 Does the diocese/eparchy ensure safe environment training has been provided to: a)children/youth b)priests c)deacons d)candidates for ordination e)educators f)diocesan/eparchial employees g)parish/school employees h)volunteers/others i)parents? If No. explain.ARTICLE 12 (CONT. . e-mail. Has the bishop approved all of these programs as being in accord with Catholic moral principles? If No. Article 12 Yes Name.] NOTE: COMPLETE CHART C/D AS APPROPRIATE. or NO d)YES NO e)YES or or NO f)YES NO g)YES or h)YES or NO or NO i)YES NO or NO YES or NO a)YES or b)YES NO c)YES or 12-2 [Auditor’s verification will include identities of persons interviewed. explain for each instance and complete Chart C/D.

they are to employ adequate screening and evaluative techniques in deciding the fitness of candidates for ordination (cf. Dioceses/eparchies are to evaluate the background of all incardinated and non-incardinated priests and deacons who are engaged in ecclesiastical ministry in the diocese/eparchy and of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing. no. . they are to utilize the resources of law enforcement and other community agencies. 513). Program of Priestly Formation. National Conference of Catholic Bishops. Specifically. unsupervised contact with minors. In addition.ARTICLE 13 ARTICLE 13. 1993.

unsupervised contact with minors. and candidates for ordination (as defined on Chart C/D) who are engaged in ecclesiastical ministry in the diocese/eparchy.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. Those background evaluations must utilize the resources of law enforcement and other community agencies. 2. 4. Dioceses/eparchies must evaluate the background of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing. all of the following components must be in place and operational in order to be considered compliant with Article 13: 1.ARTICLE 13 (CONT. . deacons. Dioceses/eparchies must evaluate the background of all incardinated and non-incardinated priests. Dioceses/eparchies must also employ screening and evaluation techniques in deciding the fitness of candidates for ordination (as defined on the Audit Instrument). 3.

auditor’s verification will include identities of persons interviewed. explain for each instance and complete Chart C/D. or NO c)candidates for ordination? NO If Yes. e-mail. Yes Name. If No. title. NOTE: COMPLETE CHART C/D AS APPROPRIATE.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories). description of documents reviewed and clarification of any “No” responses. Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [In addition to ensuring that the dioceses/eparchies provide responses for each category. describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D. .ARTICLE 13 Article 13 (CONT. c)YES or NO b)deacons.] 13-1 Does the diocese/eparchy conduct a)YES background evaluations on: b)YES or a)priests.

describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D. . b)diocesan/eparchial employees. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation (Also Complete Chart C/D) 13-2 Does the diocese/eparchy conduct background evaluations on the following persons who have ongoing unsupervised contact with minors: a)educators. description of documents reviewed and clarification of any “No” responses. If No. description of documents reviewed and clarification of any “No” responses. c)parish/school employees. title. explain. explain for each instance and complete Chart C/D.] 13-3 YES or NO [Auditor’s verification will include identities of persons interviewed. auditor’s verification will include identities of persons interviewed. Does the diocese/eparchy employ screening and evaluation techniques in deciding the fitness of candidates for ordination (for the purpose of this audit.ARTICLE 13 Article 13 Yes No (CONT. a candidate for ordination is defined as a seminarian or candidate for the permanent diaconate)? If No. e-mail. Name. a)YES b)YES or c)YES or NO or NO d)YES NO or NO [In addition to ensuring that the dioceses/eparchies provide responses for each category.] NOTE: COMPLETE CHART C/D AS APPROPRIATE.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories). d)volunteers/others? If Yes.

the Conference of Major Superiors of Men. Transfers of clergy who have committed an act of sexual abuse against a minor for residence. adopted by the USCCB. (Cf. Proposed Guidelines on the Transfer or Assignment of Clergy and Religious. and the Council of Major Superiors of Women Religious in 1993. shall be as in accord with Norm 12 of the Essential Norms.) . including retirement. the Leadership Conference of Women Religious.ARTICLE 14 ARTICLE 14.

in a confidential manner. all of the following components must be in place and operational in order to be considered compliant with Article 14:   1. 2.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. No priest and/or deacon who has committed an act of sexual abuse of a minor may be transferred for ministerial assignment to another diocese/eparchy. If any priest and/or deacon who has committed an act of sexual abuse of a minor was transferred or relocated for residence (including retirement) to another diocese/eparchy or religious province during the current audit period.ARTICLE 14 (CONT. . the local bishop/eparch must be provided. with any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people.

. the major superior of men must advise the local diocesan/eparchial bishop of any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people.) 3. 4.ARTICLE 14 (CONT. In the case of assignment for residence of a clerical member of an institute of consecrated life or society of apostolic life.) MINIMUM REQUIREMENTS FOR COMPLIANCE (CONT. Dioceses/eparchies must have a process in place to ascertain the suitability for ministry for those priests and deacons from other dioceses/eparchies seeking assignment and/or residence within the local diocese/eparchy.

explain.ARTICLE 14 (CONT.) Article 14 Name. Yes and contact number No of the responsible Diocesan/Eparchial Employee(s) Explanation 14-1 Does the diocese/eparchy have policies and/or procedures regarding transfer of clergy who have committed YES an act of sexual abuse against a minor or for residence. a general description of those policies/practices. title. including retirement? NO If No.] . description of documents reviewed. and whether any such transfers occurred during the audit period. e-mail. [Auditor’s verification will include identities of persons interviewed.

To ensure continuing collaboration and mutuality of effort in the protection of children and young people on the part of the bishops and religious ordinaries. At the invitation of the Major Superiors. . the Committee will designate two of its members to consult with its counterpart at CMSM. two representatives of the Conference of Major Superiors of Men are to serve as consultants to the Committee for the Protection of Children and Young People.ARTICLE 15 ARTICLE 15. Diocesan/eparchial bishops and major superiors of clerical institutes or their delegates are to meet periodically to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institute ministering in a diocese/eparchy.

ARTICLE 15 DEFINITION FOR THE PURPOSE OF THESE AUDITS The term “meet periodically with” may also include written. . telephonic. all of the following components must be in place and operational in order to be considered compliant with Article 15:   1. MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. The diocesan/eparchial bishop must meet (or otherwise communicate) periodically with the major superiors of clerical institutions or their delegates to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institution ministering in a diocese/eparchy. or electronic communications relating to the topic of allegations of sexual abuse of minors by clergy.

] . title. e-mail.ARTICLE 15 Yes No Name. [Auditor’s verification will include identities of persons interviewed. description of documents reviewed and a general description of those communications which occurred during the audit period. explain. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation Article 15 15-1 Does the diocese/eparchy have policies and/or procedures for YES meeting (or otherwise or communicating) with the major NO superiors of clerical institutes with regard to allegations against members of that institute? If No.

. Given the extent of the problem of the sexual abuse of minors in our society.ARTICLE 16 ARTICLE 16. other religious bodies. we are willing to cooperate with other churches and ecclesial communities. institutions of learning. and other interested organizations in conducting research in this area.

all of the following components must be in place and operational in order to be considered compliant with Article 16:   1. and other interested organizations in conducting research in this area. institutions of learning. .) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. other religious bodies. Dioceses/eparchies must be willing to cooperate with other churches and ecclesial communities.ARTICLE 16 (CONT.

institutions of learning and other interested organizations in conducting research in this area (e. YES or NO [Auditor’s verification will include identities of persons interviewed. annual CARA survey)? If No.) Article 16 Name. description of documents reviewed and a general description of such cooperation which occurred during the audit period.ARTICLE 16 Yes No (CONT.. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 16-1 Is the diocese/eparchy willing to cooperate with other churches and ecclesial communities. title.g.] . e-mail. explain. other religious bodies.

ARTICLE 17
ARTICLE 17. We pledge our complete cooperation with the Apostolic Visitation of our diocesan/eparchial seminaries and religious houses of formation recommended in the Interdicasterial Meeting with the Cardinals of the United States and the Conference Officers in April 2002.
 

We commit ourselves to work individually in our dioceses/eparchies and together as a Conference, through the appropriate committees, to strengthen our programs both for initial priestly formation and for the ongoing formation of priests. With new urgency, we will promote programs of human formation for chastity and celibacy for both seminarians and priests based upon the criteria found in Pastores Dabo Vobis, the Program of Priestly Formation, and the Basic Plan for the Ongoing Formation of Priests. We will continue to assist priests, deacons, and seminarians in living out their vocation in faithful and integral ways. . We bishops and eparchs commit ourselves to work as one with our brother priests and deacons to foster reconciliation among all people

ARTICLE 17

(CONT.)

MINIMUM REQUIREMENTS FOR COMPLIANCE
At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 17:   1. Dioceses/eparchies must have a program of human formation for chastity and celibacy for priests to assist them in living out their vocation in faithful and integral ways. 2. Dioceses/eparchies must have a program of human formation for chastity and celibacy for deacons to assist them in living out their vocation in faithful and integral ways. 3. Dioceses/eparchies must have a program of human formation for chastity and celibacy for seminarians to assist them in living out their vocation in faithful and integral ways.

ARTICLE 17

(CONT.)

MINIMUM REQUIREMENTS FOR COMPLIANCE

(CONT.)

4. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those individuals who were themselves abused. 5. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst.

description of documents reviewed and clarification of any “No” responses. If No. 17-3 Does the diocese/eparchy assist seminarians in living out their YES vocation in faithful and integral ways? or If Yes.] 17-2 Does the diocese/eparchy assist deacons in living out their vocation in YES or faithful and integral ways? NO If Yes. describe examples which NO occurred during the audit period. explain. description of documents reviewed and clarification of any “No” responses. description of documents reviewed and clarification of any “No” responses. describe examples which occurred during the audit period. title. If No. describe examples which occurred during the audit period. . Yes and contact No number of the responsible Diocesan/Eparchial Employee(s) YES or NO 17-1 Does the diocese/eparchy assist priests in living out their vocation in faithful and integral ways? If Yes.] [In addition to ensuring that the dioceses/eparchies provide complete responses. If No. auditor’s verification will include identities of persons interviewed. auditor’s verification will include identities of persons interviewed.] [In addition to ensuring that the dioceses/eparchies provide complete responses.ARTICLE 17 Article 17 (CONT. explain. [In addition to ensuring that the dioceses/eparchies provide complete responses. auditor’s verification will include identities of persons interviewed. explain.) Explanation Name. e-mail.

ARTICLE 17 Article 17 (CONT. especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst. Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies. explain. auditor’s verification will include identities of persons interviewed. especially with those individual who were themselves abused? If Yes.] [In addition to ensuring that the dioceses/eparchies provide complete responses. explain.) Explanation Name. [In addition to ensuring that the dioceses/eparchies provide complete responses. description of documents reviewed and clarification of any “No” responses. Yes and contact No number of the responsible Diocesan/Eparchial Employee(s) YES or NO 17-4 Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies. title. describe examples which occurred during the audit period. auditor’s verification will include identities of persons interviewed.] 17-5 YES or NO . If No. describe examples which occurred during the audit period. If No. e-mail. If Yes. description of documents reviewed and clarification of any “No” responses.

RESOURCES Charter for the Protection of Children and Young People Essential Norms Charter Self-Assessment Guide Parish Self-Assessment Guide .

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