Escolar Documentos
Profissional Documentos
Cultura Documentos
KPro - part of the SAP cross application base system used by DMS, KW, BDS etc
Content management service Index management service Cache server (later) Web server (later)
DMS
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Processing & checking in - secure vault Status changes Document versions and content versioning Document distribution Digital signatures Conversion
KPro Infrastructure
sapgui
R/3
RFC
Client
HTTP
SAP-DB Documents
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Content Server
Cache Server
Processing
Document is very broad in the SAP context
Air New Zealand Phase 1:
Computer Graphics Metafile CGM$
Mechanical Desktop 2000
IDW$
Autodesk Inventor
Drawing DWG$ Scanned TIFF$ PDF# HTML# Excel XLS*# Word DOC*# SAPScript/Smartform*#
Authoring from within SAP of document types indicated * Launch of desktop application via SAP for document types indicated # Use of SAP provided integrated viewer for document types indicated $
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Checking In
Air New Zealand Phase 1:
Documents are checked in to a secure area of the SAP content server They cannot then be accessed from outside SAP Checking out enables the user to change content
ANZES SAP solution documentation (600Mb, 2,600 files) Technical Services documentation (19.9Gb, 64,000 files)
Status Changes
Air New Zealand Phase 1
Different statuses set to allow for different processing options by different users Status network per document type Authorisation objects to set specific statuses
Document Distribution
Air New Zealand Phase 1 Recipient Management
Who should receive the documents in the recipient list
etc.
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Conversion
Air New Zealand Phase 1
Conversion interface controls conversion of original files Actual conversion uses 3rd party tools SAP programs take care of data transfer to and from the converter Phase 1 is for PDF viewing/publishing for annotation but no editing
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Benefits
Each job is created automatically from a maintenance plan; Each job is planned, allocated, and progress reported on one screen; Each job is completed using a library of electronic manuals, available from one screen; Each Work by and Certified signature is attached electronically; The resultant certificate and required history documents are converted to PDF format and permanently filed in a secure manner with read only access by an authorised user; Tool Out of Tolerence Alerts, where required, are electronically generated and work flowed to the recipient. They can then be completed on screen with ready access to certificates etc. Finally the completed Alert is workflowed to QA for electronic filing in a similar manner to the certificates.
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Allocated work
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Click
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Click
Manual
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Click
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Result states
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1.0
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Click
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Your file
Click
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SH
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Click
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Click
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Click
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Click
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Click
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Click
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Click
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Created
Double Click
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Double Click
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Double Click
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Click
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Your password
Click
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ECM ENHANCEMENT
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ECM ENHANCEMENT
TS01
AD/SB Workflow Service Order collect costs
DIR
Object Links
T1
Workflow
ECM
C1
Show compliance of AD against Objects
GTL
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Tracking C 1 Notifications
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Compliance Report
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Compliance Report
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