DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : P.Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : Govt. Polytechnic for women ,Suryapet
Year/Sem. : III Semester
Subject : Office Organization
Subject Code : CCP-304
Topic : Introduction to Office Management
Duration : 50 Mts.
Sub-Topic : Meaning of office & Importance of office
Teaching Aids : PPT, Animations
CCP-304.1 1
Objectives

On completion of this period, you would be able

to:
 Define the meaning of Office
 Explain the importance of Office

CCP-304.1 2
Office - Meaning

 Generally office is called a place where all types of

clerical functions are being carried out in a room or
rooms.
 Office is a place where the activities of an
organization are directed.
 It is the centre of an organization

CCP-304.1 3
Office – Meaning (contd…)

 The work of an organisation cannot be carried

out without an office.
 Office may be small or of medium size or of a
very large one.
 Office may run by an individual, firm, public or
private company or Government

CCP-304.1 4
Definitions

 A place where business is transacted.

-- Random House Dictionary

 The office to a business what the mainspring is to

the watch.
-- Mr. Lawrence SR.Dicksee

CCP-304.1 5
Necessity of an office
 The activities of Organizations are directed from
office only.
 For taking policy matters and administrative
decisions office is necessary for every
organization
 The purpose of the office is to furnish essential
services to the management
 Office provides information to the management

CCP-304.1 6
Importance of an Office

 Office as information centre

 Channel of Communication
 Aids in Co-ordination and managerial controls
 Importance in relation to customers
 Importance in relation to workers
 Importance in relation to Government and general
public

CCP-304.1 7
Meaning of Office Management
 The word management means to control
 The term office management means the technique
of controlling an office
 Office management is to organize or arrange the
office and lay down the methods to get things done
 The management has also to see that human and
material resources are properly and effectively
used

CCP-304.1 8
Meaning of Office Management (Contd.)

 Management has to look towards the office

environment to create a congenial atmosphere
 Management has to appoint right type of persons for
different jobs and issue necessary orders regarding
their duties and responsibilities
 Management should see that the work entrusted to
the workers is done according to the instructions and
schedule

CCP-304.1 9
Summary

We have discussed about

 Meaning of office
 Various definitions of office
 Importance of office
 Office Management

CCP-304.1 10
Quiz

1. Without an office the activities of an organisation

cannot be carried out. (True/False)
Ans. True

4. Office is a place where business is transacted.

(True/False)
Ans. True

CCP-304.1 11
1. The technique of controlling of an office is called
Office Management. (True/False)
Ans. True

4. Office provides information to the management.

(True/False)
Ans. True

CCP-304.1 12
Frequently asked Questions

• Define office.

2. Explain the importance of an office.

CCP-304.1 13
Assignment
2. Define the term “office”.

4. What s Office Management ?

CCP-304.1 14
THANK YOU

CCP-304.1 15