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DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty : USHA RANI JASTY


DESIGNATION : Sr. Lecturer in CCP
Branch : D.C.C.P.
Institute : Government Polytechnic for Women,
: Kakinada, E.G. District.
Semester : 3rd Semester
SUBJECT : Computer Packages
Subject Code : CCP – 305
Major Topic : Ms Access
Duration : 50 minutes
Sub Topic : Filter
Teaching Aids : PPT and visuals

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OBJECTIVE

On completion of this period, you would be


able to:
 Define a Filter

 Know types of Filters


 Use Filter by Selection
 Use of Filter Excluding Selection
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Structure
 Filter – Definition
 Types of filters
 Filter by selection
 Filter excluding section

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Recap
In the last period, you learned
 Creation of Make-Table Query
 Which is useful for creating a new
table with the result of Query
 Creation of Delete Query
 Which is useful to delete records of the
table
 Creation of Queries on Multiple Tables
 Queries can be created on Multiple
Tables simply by adding Multiple
Tables from SHOW TABLE

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Filter
 Definition

 To extract the selected data from a voluminous


data
 To select the data on the basis of specific
condition or criteria

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Types of Filters
 Various ways of using the Filters

 Filter by Selection
 Filter Excluding Selection
 Filter by Form
 Advance Filter/Sort
 Filter for Input

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Filter by Selection

It displays the records which satisfies


the condition

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Step 1 Open the database

Fig-1 showing open database


windaow
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Step 2
Open a Table

Fig-2 showing selecting a table


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Step 3
Click on a Field on which you want Filter

Fig-3 showing selecting a field for filter


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Step 4
Select “Filter” Option from “Records” Menu and
Select “Filter By Selection” Option

Fif-4 showing selection of filter by selection option


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Step 5
It displays the records which satisfies the condition

Fig- 5 showing filter output

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Filter Excluding Selection

It displays the records which do not satisfies


the condition or criteria

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Filter Excluding Selection
 Step 1 - Open the database
 Step 2 - Open the table
 Step 3 - Click on a Field on which you
want filter
 Step 4 - Select the “Filter” option from
“Record” Menu

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Step 5
Select “Filter Excluding Selection” Option

Fig-5 showing selecting filter excluding selection option


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Step 6
The records which does not satisfies the condition will
be displayed

Fig-6 showing Filter Excluding Selection out put


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Summary
 Filters
 To extract a part of data

 To select the required data basing on criteria


or condition
 Filter by Selection
 It shows the records which satisfies the
condition
 Filter Excluding Selection
 It shows the records which does not satisfied
the condition

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QUIZ
1.What is the use of filter?
ANS : To select the required data for a given
condition

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Frequently asked Questions
 What is a Filter?
 List the various types of Filters
 What is a Filter by Selection and how it will be
useful?
 What is a Filter Excluding Selection and how it
will be useful?

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THANK YOU

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