Sponsored by

A Course in Electoral Processes

Welcome to the BRIDGE

Voter Registration Course

Criteria for Successful Completion of this BRIDGE Course

1. 100% Attendance 2. Active Participation During the Course 3. Finishing all Assignments including Homework and the Reintegration Plan 4. Observing the Code of Conduct

Monitoring & Evaluation Requirements

Baseline Motivation Reintegration Plan 6 Month Evaluation 12 Month Evaluation End of Project Evaluation

Your Reintegration Plan

Action What you want to do When
Short, Medium, Long term

Expected Impact
Individual Organizational

Key Challenges / Obstacles How to Mitigate Obstacles

1.5 Aims, Objectives and Agenda

Participants will; Understand the broad concepts and principles of voter registration Understand and share experiences on developing and implementing voter registration processes Learn the role of technology in voter registration.

1.5 Aims, Objectives and Agenda

Understand the role of voter education in registration processes Understand the role of stakeholders in voter registration Understand the Voters Roll Audit as an important instrument in enhancing the credibility of the Voters Roll

Access Gender Technology Integrity Environment Sustainability CROSS-CUTTING THEMES Conflict Management across all BRIDGE Courses

Cross-cutting Themes

1.9 Why have voter registration?

Some key concepts
Indicator for the integrity of an electoral process Voters roll can be audited and come to a 100% practice test on E-day Election Observation starts to target also voter registration process (i.e. Sudan) With increasing development of technology, the voters roll becomes accessible and can be scrutinized by stakeholders

1.11

1.13 Understanding the Voter Registration Principles

1. 2. 3. 4. 5. 6. 7. 8. Integrity Security Informed public Accuracy Inclusiveness Comprehensiveness Accessibility Information privacy

1.13 Understanding the Voter Registration Principles

9. Cost effectiveness 10.Feasibility 11.Stakeholders participation 12.Transparency 13.Sustainability 14.Accountability 15.Credibility 16. Legality

Your Reintegration Plan

Action What you want to do When
Short, Medium, Long term

Expected Impact
Individual Organizational

Key Challenges / Obstacles How to Mitigate Obstacles

Values Clarifications

Strongly Agree Vs Strongly Disagree

Non-Citizen Permanent Residents should be eligible to vote

The voting age should be 16

Senior EMB officials and Commissioners should not be eligible to vote

Voting should be compulsory

All citizens should have the right to vote from abroad

2.5 Type of Voter Registers

Brainstorm on the different types of voter registers Share the type of voter register used in your country and why

2.5 Continues / Periodic Systems

Please discuss the following A Advantages - Continues System B Disadvantages Continues System C Advantages Periodic System D Disadvantages Periodic System

2.9 Data Management & Security

Concepts detailed in the video
Data capture techniques Online registration Centralized and decentralized data processing and data maintenance Control mechanism Data up-dating and deregistration of voters Data validation Detection of duplicate registrations Data privacy Data security

2.10 Field Testing Requirement

Case study Country Z is planning to roll out high tech biometric registration methodology in 2 years. Before buying/rolling out the 500 registration kits, the EMB decides to pre-test the equipments.

2.10 Field Testing Requirement

I - What would you ask the vendor? II - What would you ask the IT department? III - What would you look out for in the field? IV How will you include voters in the field test?

3.4 Debate about High and Low tech approach

Head and two delegates Opening statement 5 min by the Head of delegation Counter arguments limited to1 min each

3.5 Needs assessment

Why a needs assessment? EMB can inform itself of its countrys current capabilities to do registration, and the systems; financial, technological, and human resources needed to conduct quality voter registration. Who can carry it out?
EMB or an independent agency

3.5 Needs assessment

What is done? Define goals Collect data
Review of existing documents Interviews of key stakeholders Focus group discussions of voters or potential voter Other methods?

3.5 Needs assessment

Analyze data
Identify strengths, weaknesses, opportunities and threats to carrying out quality voter registration (SWOT)

Make recommendations

3.5 Needs Assessment

Activity; Your EMB is considering changing Voter registration System As part of this process you are responsible for developing a Needs Assessment for your EMB to identify the weakness and strengthens of your Voter Registration System

3.6 Voter Registration the Exercise

Aim of the game is to register as many voters as possible with 100 % accuracy in 10 minutes. Two Groups: Each groups nominates a Supervisor and two registration officers Voters fill in the forms and then the race starts

3.6 Voter Registration The Exercise II

Voters queue up Registration officers will start registering as fast as possible Supervisors observe

3.6 Voter Registration The Exercise III

At the end of the 10 minutes ask the Registration officer to deliver the completed register Supervisor checks accuracy and count the number of properly registered voters, properly recorded rejections The Group with highest number of correctly registered voters is the winner !

3.7 An Operational Framework for Registration Suggested sequencing

needs assessment operational plan timeline and phasing of voter registration events procurement hire and train staff create budget and assess costs finalise the operational plan voter education opening and managing registration centres nationally printing and display of provisional voter register opening appeals centres on provisional voter register printing and display of final voter register

4.3 Exhibition, challenges and complaints procedure

What is the next step after the collation and printing of the register? (provisional voters list PVL)

Why is this step important?

4.3 Exhibition, challenges and complaints procedure

What sorts of grounds can there be for appealing against the validity of the preliminary list? Why is it important to allow for challenges, appeals and objections? What are the advantages of this? Are there any disadvantages?

4.5 Working with Stakeholders

IDEA Principles
Maintain open and two way communications Be sensitive to stakeholders needs and concerns Seriously treat stakeholders concerns when making decisions Treat all stakeholders equitably Act transparently Maintain highest standards of ethics and human rights Equitably resolve conflicts between stakeholders

4.10 Introduction to VRA

Do you think countries need to have legal regulations for a VRA? Which impact can a VRA have? Who should do it? When should it be done?

4.11 Voter Roll Audit Types

A: On the procedures of the registration process, B: On the data processing centre, C: On the information from polling stations available from the E-Day, census data, civil registration data; D: On conducting a survey which includes Voter-to-List and List-to-Voter

5.3 Developing Voter Education Messages

Your message must answer the following questions: What, Why, How and Where;

5.3 Case study

The Republic of green horns has recently ended a 15 year civil war. The country has a population of 20 million voters according to recent census results. There is a high level of illiterate voters living in the rural set up. The country s parliament has recently passed an elections law on periodic voter registration, exhibition period of 30 days, objection and challenging of the voters roll.

More About BRIDGE

Welcome to

B Building R Resources I In D Democracy, G Governance and E Elections

Partners

The Comprehensive Election Administration Training Curriculum Using Adult Learning Teaching Methodology

OBJECTIVE to give insights into the principles, skills and challenges involved in the conduct of properly run elections.

Courses Types
23
Modules

10-day
Train The Facilitator
Field work

3-day
Implementation Workshop

BRIDGE Website

www.bridge-project.org

The Way Forward

More BRIDGE for your organizations
The project continues until 2013 Next Course Electoral Dispute Resolution Pretoria Oct 10-14

Monitoring & Evaluation Requirements

Baseline Motivation Reintegration Plan 6 Month Evaluation 12 Month Evaluation End of Project Evaluation

Study Visits to the AEC

Study visits to the Australian Electoral Commission Selection Criteria
BRIDGE Attendance Competitive Application Process Progress on Reintegration Plan English Proficiency Commitment to Monitoring & Evaluation Follow-up