Escolar Documentos
Profissional Documentos
Cultura Documentos
Information and IT in
Business
M. McGowan
January 8th 1815. General Andrew Jackson
led US troops to a victory over the British
in the War of 1812.
More than 2,000 men died in the Battle of
New Orleans
Sadly a peace had been made 2 weeks
earlier called the Treaty of Ghent.
Communication and information are key in
life and business.
M. McGowan
Today…
Sources of Information
Types of Information
Qualitative and Quantitative
information
Value of Information
Uses of information in business
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Sources of Information
Primary – information collected by the
business itself. Sometimes called Field
research. It is first hand information.
Examples: Market Research data,
Consumer Research
information?
a) Choose 2 different sources of
information. Describe these
sources and give an example of
each one
b) Identify at least one cost and one
benefit of the sources of
information chosen in question a)
c) List at least 3 different types of
information
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a) List at least 5 characteristics
of good information
b) Complete the grid on sources
of information available on
the work area
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Types of Information
Written – info presented on paper or
computer screen
Oral – info communicated by voice
Pictorial – info displayed by a photo or
picture
Graphical – info displayed as a graph
or chart
Numerical – info presented in numbers
rather than text M. McGowan
Qualitative & Quantitative
Info
Qualitative information is descriptive in
nature and includes people’s feelings and
attitudes towards a topic.
Example: Why is Cheese & Onion your
favourite flavour of crisps?
Accuracy – is it correct?
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Appropriateness –is it relevant?
Value of Information
Availability – is it at hand when
needed? Easy to obtain?
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Today… Types of IT
Mainframe
PC and Laptops
Networks
Email
Videoconferencing
Internet
CAM
CD/DVD
EPOS
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Mainframe
Large, powerful
supercomputers
(like Cray) capable
of multi-tasking
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NASA is one such
Mainframe +/-
+ -
Enormous Hugely expensive
memory Increasing
Vast processing dependency
power
Extremely fast
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PC and Laptops
Home, Office or
mobile computers
Now have
Notebooks and
Palmtops
Have hinged
screen
LCD display
Battery powered
Trackpad instead
of mouse
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PC and Laptops +/-
+ -
Good value for Short shelf life
money Prone to viruses
Ever increasing and breakdowns
capacity and
processing power
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Networks
LANs (Local Area
Networks) are
linked to a
geographically
close server.
WANs (Wide Area
Networks) use
telecommunicatio
ns such as cable
and satellite to
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link up across
continents
Networks +/-
+ -
Employees linked Server
together breakdowns
Share data and Prone to viruses
files Reliance on
backups
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a) List at least 3 examples of
information technology in use
today
b) What is a mainframe computer
and why is its use in modern
business less widespread than in
the 1970s?
c) What is a LAN? What is a WAN?
How are they different?
d) How might a modern business
make use of different
M. McGowan types of
E-mail
Transfer of text,
graphics and
other information
between
computer users
via telephone
lines.
Requires internet
access and valid
M. McGowan email address
E-mail +/-
+ -
Instant Junk mail
communication Staff may abuse
Same message use
can be sent to Viruses
many people E-mail has same
Cost-effective legal liability as
written material
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a) What does ICT stand for and what
does it mean?
b) Give 3 examples of modern
telecommunications networks
c) Explain how they work
d) Give 2 advantages and 2
disadvantages of email
e) How might a business use ICT to
expand its operations?
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Videoconferencing
Sound and vision
linking of people
at different
locations
Enables a virtual
meeting between
people without
having to travel
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Videoconferencing +/-
+ -
Saves Poor connections
accommodation Time lags
and travel Hard to pick up
Saves travelling body language
time
Relatively
inexpensive
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Internet
International
network of
computers
In existence since
1969!
Main uses:
E-mail
Newsgroups
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Interactive CD or DVD
Interactive media
used for staff
training
CD holds 650 MB
DVD holds 17 GB
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Interactive CD or DVD +/-
+ -
Cheaper than Employees
using consultants unsupervised
One-on-one - Finite questions
More involving for No human contact
staff
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Computer Aided
Manufacture
Computers and
robots used to
control machines
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CAM +/-
+ -
Saves labour Costly
costs breakdowns
Consistent quality Can’t think for
Twentyfourseven themselves
production
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EPOS
Electronic Point of
Sale
Allows an electronic
record kept of all
purchases and
returns
EFTPOS is when
Switch and Delta are
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used. (Electronic
EPOS +/-
+ -
Records Barcodes may be
purchases & faulty
returns Information has to
Aids stock control be entered
Can be used for correctly on
market research Barcode
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Recap… Types of IT
Mainframe
PC and Laptops
Networks
Email
Videoconferencing
Internet
CAM
CD/DVD
EPOS
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Today…
Database
Spreadsheet
Word Processing
Desktop Publishing
Presentation Packages
Computer-aided design
Decision-making packages
Project Mangement Packages
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Database
Database – data
saved and
organised in an
electronic filing
system
Keeping and
sorting records
Searching for
information
Filing reports
Mail merge
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Spreadsheet
Spreadsheet -
an electronic
worksheet used to
manage numbers
and carry out
calculations.
Produces charts
and graphs
What if scenarios
Budgets, wages,
sales figures,
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Word Processing
Word
Processing – an
electronic
typewriter
Prepare letters,
memos, reports
Edit text
Graphics and
images
Mail merge
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Desktop Publishing
Desktop Publishing –
package that allows
professional documents
to be created
Text, graphics, and
images
High quality documents
Magazines, newsletters,
price lists, posters,
forms, booklets,
manuals, catalogues,
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Presentation Packages
Presentation
Packages –
projects an image
onto large screen
Used for
presentations
Can use audio
and movie clips
Easily available
handouts and
notes
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Computer-aided Design
Computer-aided
Design (CAD) –
computerised process
for creating new parts
or products or altering
existing ones
Mainly used by
architects, designers
and engineers
Also used in animation
and in simulations
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Alterations can be
Decision-Making Packages
Decision-
Making
Packages –
analytical tools
for managers
Produces
statistics and
graphs
Helps managers
evaluate
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Project Management
Packages
Project
Management
Packages – enables
project teams to co-
ordinate activities
Details budgets
Team member tasks
Records resources
used or allocated
Time deadlines
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Progress reports
a) List 5 types of business software
b) Identify 3 facilities provided by a
word processing program
c) Identify 3 facilities provided by a
spreadsheet program
d) Identify 3 facilities provided by a
database program
e) Identify 3 facilities provided by a desk
top publishing program
f) What kind of organisation might use
a decision making package?
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Recap…
Database
Spreadsheet
Word Processing
Desktop Publishing
Presentation Packages
Computer-aided design
Decision-making packages
Project Mangement Packages
M. McGowan
Today…
Benefits of IT
Costs of IT
Benefits of Software
Costs of Software
Uses of IT
Effects of IT on employees
Effects of IT on organisations
M. McGowan
Benefits of IT
Increases productivity
Reduces waste
Increases speed of work
Improves accuracy and quality
Increases access to information
Improves communication &
decision-making
Saves floor space
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Costs of IT
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Costs of Software
Expensive to buy
Staff training required and costly
Staff learning curve can be costly
Time can be lost due to glitches
External threats - viruses
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Uses of IT
Assists decision-making
Assists with providing information
for staff
Helps maintain complete and
accurate business records
Aids effective communication
within an organisation
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Effects of IT on Employees
Greater productivity
Retraining required
Changes in customer relations –
more impersonal yet quicker
response
Less personal contact
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Effects of IT on
Organisation
Decentralisation possible
Additional departments/jobs may
be created
Fewer staff required
Changes to span of control –
narrower due to less staff or wider
due to autonomy of staff
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a) List 2 ways in which using
Internet banking services
benefits an organisation
b) How does the use if internet
banking facilities help firms
operate globally?
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Recap…
Benefits of IT
Costs of IT
Benefits of Software
Costs of Software
Uses of IT
Effects of IT on employees
Effects of IT on organisations
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Today…
Data Protection Act
M. McGowan
INTRODUCTION
- A new Data Protection Act was
passed in 1998 which supersedes
the 1984 Act, which will be
repealed.