THE PROJECT MANAGEMENT

By Shwetang Panchal Sigma Institute of Management Studies

PMBOK
Project management body of knowledge
Sum of knowledge within the profession of project management Used to document and standardize generally accepted project management information and practices

OBJECTIVES
To explain the main tasks undertaken by project managers To introduce project management and to describe its distinctive characteristics To discuss project planning and the planning process To show how graphical schedule representations are used by project management To discuss the notion of risks and the risk management process

PROJECT MANAGEMENT
Concerned with activities involved in ensuring that Project is delivered on time and on schedule and In accordance with the requirements of the organisations developing and procuring the Project Project management is needed because Project development is always subject to budget and schedule constraints that are set by the organisation developing the project.

PROJECT MANAGEMENT DISTINCTIONS

The product is intangible. The product is uniquely flexible. Project engineering is not recognized as an engineering discipline with the sane status as mechanical, electrical engineering, etc. The Project development process is not standardised.

MANAGEMENT ACTIVITIES
Proposal writing. Project planning and scheduling. Project costing. Project monitoring and reviews. Personnel selection and evaluation. Report writing and presentations.

THE 9 THINGS
An area of project management defined by its knowledge requirements and described in terms of its associated process, practices, inputs, outputs, tools and techniques Identified knowledge areas (the things)
Project Project Project Project Project Project Project Project Project Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management

FIVE PILLARS OF PMBoK

PROJECT
PROJECT LIFE CYCLE PROJECT ENVIRONMENT PROJECT MANAGEMENT PROCESSES PROJECT MANAGEMENT KNOWLEDGE AREAS

PILLAR 1
PROJECT
Project is a temporary endeavor undertaken to create an unique product, service or result

Temporary
A defined beginning and a defined end.

End
project objectives have been achieved.

The uniqueness = diversity of projects

PILLAR 2
PROJECT LIFE CYCLE An idea for a new product/system; Research or/and feasibility study; Design of the system/product; Construction/production; And launch of the new product/system

PILLAR N3
PROJECT ENVIRONMENT Modern system of knowledge of project management recognizes the necessity for an evaluation of the respective environment and its impact on the various stages of the project Risk management and stakeholders consideration Project=agent of change or a global, multicultural project.

PILLAR 4
PROJECT MANAGEMENT PROCESSES Project management is accomplished through processes, using project management skills, knowledge, tools and techniques that receive inputs and generate outputs

In General

PLAN ACT DO

CHECK

PROJECT MANAGEMENT PROCESS/PHASE

INITIATING PROCESS
Define the project ( Objectives, scope, establishing link between the project and company goals and strategies) and formal authorization to start the project

A PLANNING PROCESS
Detail scope planning; time planning, cost planning, risk management planning , plan for purchase and acquisition, plan contracting;

A PROCESS OF EXECUTION
Implementation of the planned activities & execute it in sensible manner

A MONITORING AND CONTROLLING PROCESS

schedule control, budget/cost control, risk control, contract administration;

A CLOSING PROCESS
formally terminate all activities, closing the contract(contract dossier) launch of the product, system.

PILLAR 5
PROJECT MANAGEMENT KNOWLEDGE AREAS (9 Things)
Project Project Project Project Project Project Project Project management scope time management cost management quality management human resource management risk management communication management procurement management

PROJECT INTEGRATION MANAGEMENT

Effective integration of the processes required to accomplish project objectives Processes include
Project charter development Preliminary project scope statement development Project management plan development Project execution Monitoring and control of project work

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PROJECT SCOPE MANAGEMENT

Defines and controls what is and is not included in the project Processes include
Scope planning Scope definition Creation of a work breakdown schedule Scope verification Scope control

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PROJECT TIME MANAGEMENT

Includes processes required completion of a project Processes include
Defining activities Sequencing activities Estimating resource activities Estimating duration of activities Developing the project schedule Controlling the project schedule

for

the

timely

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PROJECT COST MANAGEMENT

Planning, estimating, budgeting and controlling costs to ensure the project can be completed within the approved budget Processes include
Cost estimating Cost budgeting Cost control

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PROJECT QUALITY MANAGEMENT

All activities that determine quality policies, objectives and responsibilities for the project to satisfy the needs For which it was undertaken Processes include
Quality planning Performing quality assurance Performing quality control

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PROJECT HUMAN RESOURCE MANAGEMENT

Processes that organize and manage the project team Processes include:
Human resource planning Acquiring the project team Developing the project team Managing the project team

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PROJECT COMMUNICATIONS MANAGEMENT

Activities to ensure project information is timely and appropriately generated, collected, distributed, stored, retrieved and disposed of Processes include
Communications planning Information distribution Performance reporting Managing stakeholders

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PROJECT RISK MANAGEMENT

Processes to increase the probability and impact of positive events and decrease the probability and impact of negative events Updated throughout the project Processes include
Risk management planning Risk identification Qualitative risk analysis Quantitative risk analysis Risk response planning Risk monitoring and control
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PROJECT PROCUREMENT MANAGEMENT

Processes to purchase/acquire the products, services or results needed to perform the project work Includes contract management and change control processes to administer contracts or purchase orders Processes include:
Planning purchases and acquisitions Contract planning Requesting seller responses Selecting sellers Contract administration Contract closure

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PM Process Groups / Knowledge Area Processes

Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring & Controlling Process Group

Closing Process Group

Project Management Integration

Develop Project Charter Develop Prelim Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work Integrated Change Control

Close Project

Project Scope Management

Scope Planning Scope Definition Create WBS

Scope Verification Scope Control

Project Time Management

Activity Definition & Sequencing Resource Estimating Duration Estimating Schedule Development

Schedule Control

Project Cost Management Project Quality Management Project HR Management

Cost Estimating Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resources Planning

Acquire Project Team Develop Project Team

Manage Project Team

Project Communications Management

Communications Planning

Information Distribution

Performance Reporting Manage Stakeholders

Project Risk Management

Risk Management Planning Risk Identification Qualitative / Quantitative Risk Analysis Risk Response Planning

Risk Monitoring and Control

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Request Seller Responses Select Sellers Contract Administration Contract Closure

Project Procurement Management

Plan Purchases and Acquisitions Plan Contracting

TEXT BOOKS
PROJECT MANAGEMENT by Bhavesh Patel
Vikas Publication

PROJECT MANAGEMENT & APPRAISAL by Khatua

Oxford Publication

PROJECT MANAGEMENT by Harry-Maylor

Pearson Publication

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Questions ?
If any ?
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