E-MAIL

Send an E-Mail
Here's a guide to what you'll need to do in order to send a message in Gmail:

Click the Compose Mail link on any Gmail screen. Enter your recipient's email address. You can type the address in the 'To:' field, or find the address in your Contacts list. Enter a subject for your message in the 'Subject:' field. Write your message. When you're done composing, click the Send button. You'll see a confirmation at the top of the window that your message was sent.

E-Mail Settings
EXTRAS: You can change the formatting, font, and color of your message text using the tools located above the compose window. You can also attach files.

Use the carbon copy (Add CC) feature when you'd like to include additional recipients whose responses are welcome but not required. The blind carbon copy field (click Add Bcc to display) lets you hide recipients' addresses and names from one another.

As you compose a message, we'll automatically save drafts every few minutes so you can leave your message and come back to it later before sending it out. You can also click the Save Now button at any time to save what you've written. Gmail doesn't offer a way for you to receive confirmation when your messages are read.

Setting an automatic vacation response

You can set up a vacation response in your Gmail settings that will automatically reply to anyone who emails you. While the vacation responder is enabled, Gmail will send a response to anyone who contacts you. If that person contacts you again after four days and your vacation responder is still enabled, Gmail will send another vacation response to remind the person that you're away from your email.

VACATION RESPONDER
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Here's how to let people know you can't respond right away: Sign in to Gmail. Click Settings along the top of any Gmail page. From the General tab, select Vacation responder on in the Vacation responder: section. Enter the subject and body of your message in the Subject: and Message: fields. Check the box next to Only send a response to people in my Contacts if you don't want everyone who emails you to know that you're away from your mail. Click Save Changes. * Messages classified as spam and messages addressed to a mailing list you subscribe to will not receive a vacation response.

Adding a signature

A signature is a bit of personalized text (such as your contact information or a favorite quote) that is automatically inserted at the bottom of every message you send. Here's a sample signature: -"If you really want something in this life, you have to work for it. Now, quiet! They're about to announce the lottery numbers..." - Homer Simpson To create a signature: Sign in to Gmail. Click Settings at the top of any Gmail page. Enter your new signature text in the box at the bottom of the page next to the Signature option. As you type, the radio button will shift from No Signature to the text box. Click Save Changes. Signatures are separated from the rest of your message by two dashes. If you don't want your signature to appear on a specific message, you can delete it manually before sending the message. Just highlight the text and delete it before sending.

CHAT HISTORY

Chat history allows you to store the text of your Gmail and Google Talk chats in your Gmail account so you can easily search for them later. You can even respond to these chats like you would to regular Gmail messages. To access your chat history, click the Chats label in your Gmail account. A list of chats will appear, similar to the way conversations are listed in your inbox. You can forward, label, star, and trash chats just like Gmail messages. When you search in Gmail, matching chat conversations will show up along with matching email conversations. All chats are labeled Chats and are marked with the chat icon ( ) so you can easily distinguish them from emails. To take better advantage of Gmail's chat functionality, learn how to change your chat history settings, how to go 'off the record' or browse our full list of chat topics.

CHANGE YOUR PASSWORD

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Sign in to Gmail. Click Settings at the top of any Gmail page, and open the Accounts and Import tab. Click Google Account settings. In the new window, click Change password under the Personal information option. Enter your current password and your new password.

Make sure you create a unique password to help keep someone from breaking in to your account. Here are a few tips for creating your password, and keeping it safe:

Using filters

Gmail's filters allow you to manage the flow of incoming messages. Using filters, you can automatically label, archive, delete, star, or forward your mail, even keep it out of Spam -- all based on a combination of keywords, sender, recipients, and more. To create a filter: Click Create a filter. Enter your filter criteria in the appropriate field(s). Click Test Search to see which messages currently in Gmail match your filter terms. You can update your criteria and run another test search, or click Next Step. Select one or more actions from the list. These actions will be applied to messages matching your filter criteria in the order in which the actions are listed -- for example, you could choose to Forward matching messages to a specific email address, then Delete the messages. Note that if you choose to forward messages to another address, you'll need to first verify that you own any new forwarding addresses. Please note: When you create a filter to forward messages, only new messages will be affected. Any existing messages that the filter applies to will not be forwarded.

USING LABELS

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Labels do all the work folders do. Once you've created a label, you can view all the messages with that label by searching, or by clicking the label name along the left side of any Gmail page. To create a label: Click the Labels drop-down menu Or, just click Settings > Labels. Select Create new. Type the name of your new label and click Ok Any selected messages will automatically be categorized under your new label. You can remove a labeled conversation from your inbox by archiving it and view it later by clicking All Mail, or by clicking the label name along the left side of any Gmail page. To apply a label to a message, you can select the checkbox next to the message(s) in question, and then select the label name from the Labels drop-down menu. You can also drag a message to a label's name to move that message to a label.

To edit a label name: Click the down-arrow to the left of the label. Select Rename. Enter the new label name, and click OK. All the messages categorized under your old label name will now be categorized under your new label. If you see a label you don't need anymore, you can always click remove. (You'll have to confirm that you'd like to remove the label by clicking OK).

REMOVING SPAM

Select the unwanted messages. Click Report Spam. To remove spam forever: Click Spam along the left side of any Gmail page. (If you don't see Spam along the left side of your Gmail page, click more above Contacts on the left side of the page.) Select the messages you'd like to delete and click Delete forever. Or delete everything by clicking Delete all spam messages now. The more spam you mark, the better our system will get at weeding out those annoying messages. If you happen to goof and mark a good message as spam, click Not Spam at the top of the message. If you marked it as spam, you can also click Undo immediately after to recover the message.

ADDING ATTACHMENTS

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To attach a file to a message you're composing, follow these steps: Click Attach a file under the subject field. Browse through your files and click the name of the file you'd like to attach. Click Open. To attach another file, click Attach another file. Keep in mind that you can't send executable files or messages larger than 25 MB.

CREATING CONTACTS
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To create a contact: Click Contacts along the left side of any page. Click the New Contact button in the top-left corner of the Contact Manager. Enter your contact's information in the appropriate fields. Any information you add will save automatically. Email addresses are automatically added to your Contacts list each time you use the Reply, Reply to all, or Forward functions to send messages to addresses not previously stored in your Contacts list. If these addresses don't appear immediately, try waiting a few minutes or signing out of your account and signing back in. Also, each time you mark a message as 'Not Spam,' your Contacts list is automatically updated so that future messages from that sender are received in your inbox.

Grab your mail from the old account

Login

to the new account you just created, go to the settings link in the top right, and choose the Accounts and Import tab. Gmail doesn't let you use its standard import feature to transfer from one account to another, so you'll need to use the Check mail using POP3 entry. Enter the following configuration:

1.Username:

Your old gmail email address 2.Password: Password for your old gmail account 3.POP server: pop.gmail.com 4.Port: 995 5.Always use secure connection: checked 6.Label incoming messages: checked This will pull over all your old mail and will continue to pull over new mail received at the old account until you disable it.

Canceling your Gmail address

If you decide that you don't need your Gmail address anymore, and you're sure you won't want your username in the future, you can simply remove Gmail from your Google Account. Here's how: Click Settings at the top of any Gmail page, and open the Accounts and Import tab. Click Google Account settings. Click Edit next to My products on the right side. Click Remove Gmail permanently.
Please be aware, residual copies of deleted messages and accounts may take up to 60 days to be deleted from our active servers and may remain in our backup systems. If you delete your Gmail address but wish to have it back, GMAIL work to help you recover your deleted accounts whenever possible. However, within a few weeks' time, accounts are usually no longer retrievable. Note that a successful recovery will only recover the username associated with the account.

Create Group Mailing Lists in Gmail

If you are also one of those who finds himself sending emails to common people by adding their email ids everytime you send them an email. You can create mailing group lists in Gmail by following this simple step by step process.
1.) Login to your Gmail account. 2.) Click on the link which says Contacts . 3.) Click on the button with the tool tip New Group . (See figure below)

Create Group Mailing Lists in Gmail

4.) Add the name of the new group in the Pop-up. Lets name it Close Friends.

Name the new group in Gmail

Create Group Mailing Lists in Gmail

5.) Add email ids you wish to attach with this group by clicking on the button with the tool tip New Contact . Once added, click on Save. ( Both circled in red in the figure below). Add contacts to the mail group

6.) Once done, click on the link Compose and type in the name of the new mailing group you just created. Gmail should by default auto-fill the name of the group. Selecting the name of the group from the Auto-fill drop down, will lead to addition of mail ids attached with the group being added automatically.