Excel keyboard shortcuts Keyboard shortcuts Ksted in ths topic refer to the US. keyboard layout. Keys on ather keyboard — Hie Al layouts might not correspond tothe keys on a US. keyboard. Keyboard shortcuts fr laptop ‘computers might aso differ ‘Some function key shortcuts confit with default key assignments in Mac OS X version 10.3 or later. To use them, you must change the settings for your function keys. On the Apple menu, goto System Preferences, Under Hardware, click Keyboard > Keyboard and then check Use all FL, F2, etc. as standard function keys. = Function keys To. PRESS: ‘Oper the Formula Buller Repeat the lst Find (Find Net) Close the window Display the Go To dlalog box Display the Find dialog box Move tothe next pane in a workbook that has been spt Move to the previous pane in 2 workbook that has been split Move to the next workbook window Move tothe previous workbook window Check speting | ‘Add tothe selection Display the Macro dialog box Cleulate all sheets in al apen workbooks, Calculate the active sheet Display 2 contextual menu. Insert new chart sheet. Insert 9 new sheet. Insert an Excel 4.0 macra sheet Display the Save As dialag box. Display the Open dialog box SHET + FN + SHIFT «3 SHET + Fa FN SHIFT + Fa Fa FN= Ma 5 SHIFT + 5 fs SHIFT + 6 m6 e+ SHIT + 6 7 PNG ET SHEET + FB OPTION + £8 EN + OPTION + FB 8 SHET + 69 SHET + 0 Al SHET + 2 Port ENS ws FLL Aa e-n2 FN FIZ Moving and scroling in a sheet or workbook To. PRESS: Move one cll up, down, le, or right Move tothe edge ofthe current data region Move to the beginning ofthe rom Move tothe beginning ofthe sheet ‘An artow key CONTROL key Home CONTROL + HOME Move to the lst cll in use on the sheet, which s the call tthe intersection ofthe rightmast_ CONTROL column and the bottom row (nthe lowertight corner or the cell opposite the home cell, + END which typically ALMove down one seen Move up one screen Move one screen tothe right Move one screen tothe let Move tothe nest shee in the workbook Move tothe previous sheet in the workbook Move tothe next workbook or window Move te the previous werkbook er window Move tothe next pane in a worksook that has been spit Move tothe prvious pane in » workbook that has been split Scrol to display the active call Display the Go To dialog box Display the Find calog box Repeat the bt Find ation ame a Find Nex) Move between unlocked cell on 3 protactesshest = Previewing and printing To Display the Print dialog box ~ Entering data on a shest 10 ‘Complete a call entry and move forward inthe selection ‘Start anew line in the same call Filthe selected cell range wth the text that you type Complete a cll entry and move back nthe selection Complete a cll entry and move tothe right nthe selection Complete a cll entry and move to the left inthe selection Cancel» call entry Delete the character to the fl ofthe insertion point, or delete the selection Delete the character tothe right of the insertion point, or delete the selection Delete tet tothe end ofthe line Move one character up, down let or right Move to the beginning ofthe line Repeat the lst action Eat 9 cell comment Filldown Filta the eight Define a name Working in ells or the Formula bar PAGE DOWN PAGE UP OPTION + PAGE DOWN (OPTION + PAGE UP. CONTROL + PAGE DOWN CONTROL + PAGE up CONTROL +TA8 CONTROL + SHIFT + TAB Fé SHIFT = 6 CONTROL + DELETE CONTROL +6 eer eG TAB PRESS mer PRESS RETURN CONTROL + OPTION + RETURN CONTROL + RETURN, SHIFT + RETURN TAB SHIFT + TAB ed Dever > CONTROL + [An arrow key HOME ey SHIFT + 2 CONTROL + D CONTROL + R CONTROL +LTo. Eat the active call and then clear itor delete the preceding character in the active cel as you eit the call contents Complete a cll entry Enter a formula 36 an aray formula {Cancel an entry inthe cellar formula bar Display the Formula Builder after you type a valé function name ina formula Insert a hyperline Eat the active call and postion the insertion point at the end ofthe line ‘Open the Formula Suider CCleulate all sheets in all apen workbooks Clout the active shest Start formals Toggle the forma reference style between absolute, relative, and mitee Insert the AutaSum formula Enter the date Enter the time Copy the vale from the cll above the active cll into the cll or the formula bar ‘Alkemate between displaying cell values and displaying cll formulas Copy a formula from the cell above the ative celnto the cell or the formla bar Display the AutoComplete fst Define a name Formatting and editing data To Display the Style dialog box Display the Format Cells dialog box ‘Apply the general number format PRESS DELETE RETURN CONTROL + SHIFT + peTURN tse CONTROL A mek CONTROL + U sare Pe SFr «Fa x asker ao a SHIT T CONTROL + SEMICOLON o + SEMICOLON ¢) CONTROL + SHIFT + INCH MARK () CONTROL + GRAVE ACCENT) ‘CONTROL « APOSTROPHE () CONTROL + OPTION = DOWN ARROW CONTROL +L PRESS s+ SHIFT +L een CONTROL + SHIFT + ‘Apply the currency format with two decimal places (negative numbers appear in CONTROL « SHIFT « red with parentheses) ‘Apply the percentage format with no decimal places ‘Apply the exponential number format with tw decimal places ‘Apply the date format with the day, month, nd year Apply the time format withthe hour and minute, and incate AM. or PM, ‘Apply the number format with two decimal places, thousands separator, and iminus sigh) for negative vakes ‘Apply the outine border around the selected cals ‘Add an outline border tothe right of the selection ‘Add an outline border ta the lft of the selection ‘Add an outline border to the top ofthe selection s CONTROL + SHIFT + % CONTROL + SHIFT + CONTROL + SHIFT + * (CONTROL + SHIFT + e CONTROL + SHIFT + + OPTION + ZERO %€+ OPTION + RIGHT ARROW + OPTION + Li ARROW T + OPTION + UP ARROW‘Add an outline border to the bottom of the selection + OPTION + DOWN ARROW Remove outline borders + OPTION» HYPHEN Apply or remave bold formatting #68 [Apply or roma ital formatting eer [Apply or remove underscoring eu ‘Apply or remave strikethrough formating s+ SHIFT +x. Hide rows CONTROL + 9 Unie rows CONTROL + SHIFT + ‘ Hide columns CONTROL + ZERO ‘Unhide columns CONTROL + SHIFT + , ‘Add or remove the shadow font style + SHEET + W ‘Add or remave the outline font style + SHEET + D Edit the active call CONTROL + U {Cancel an entry inthe cellar the formula bar Bsc Eat the active call and then clear tor delete the preceding character in the active DELETE cal 3 you eat thecal contents Paste text int the active cll wey Complete a cell entry RETURN Enter formule as an array formula CONTROL + SHIFT + RETURN Display the Formule Builder after you type a vals function name ins formula CONTROL + A = Working with a selection To. PRESS Copy the selection wee Cut the selection wx Paste the selection wey {lear the contents ofthe selection DELETE Delete the selection CONTROL + HYPHEN ‘Copy text or graphs to the Serapbook CONTROL + OPTION + Paste tothe Scrapbook CONTROL + OPTION ty Undo the last ation wz Move rom top to bottom within the selection down), or movein the dection that RETURN, selected in Edit in the Preferences dialog box (Excel menu, Preferences command) Move from bottom to top within the selection (up), or move opposite tothe direction that SHIFT + 's selected in ait in the Preferences dialog box Excel menu, Preferences command) RETURN Move rom lett right within the selection, or move dawn one callfonly one cokimn's TAB ssleced Move from right to lft within the selection, ar mave up one cllfonly ane cokimn i SHIFT © selected TAB Move clockwise tothe nest corner ofthe selection CONTROL + PERIOD Insert graphics using the Meal Browser ws CONTROL +M | Selecting cals alurnn, or rows 10 PRESSExtend the selection by one cell Extend the selection tothe lst nonblank callin the same cokimn or row asthe active ell [Extend the selection tothe beginning ofthe row Extend the selection tothe beginning ofthe sheet frend the election tothe last call used on the sheet (lowerright corner Select the ene cokimn Select the entire cow ‘Select the entire sheet Select only the active call when multiple calls are selected Extend the selection down one screen Extend the selection up one screen ‘Alterate between hiding objects, daplaying objects and displaying placeholders for objects ‘Show or hide the Standard toolbar ‘Turn on the capability to extend a selection by using the arrow keys ‘Add ancther range of calls to the selection; or use the arrow keys to move tothe start of the range you want to ad, and then press FB and the arrow keys to select the next range Select the curcent array, which isthe acray that the active cl belongs to ‘Select calls in 2 row that don’ match the value inthe active callin that rove You must select the row starting withthe ative call Select only calls that are directly refered to by formulas inthe selection Select calls n a column that ont match the value in the active cll in that column, You ‘must selec the column starting with the active cl Select allel that are diectly or indirectly referred to by formlas inthe selection Selet only calls with formu tha refer directly tothe ative cell ‘Select all cel wth formlas that refer cirecty or indirectly to te active cll Select only visible cells in the curent selection ~ charts To PRESS, Insert new chart sheet. rl {Cyd through chart object selection ‘An arrow key = Data forms To. PRESS. Move to the same field in the nex record DOWN ARROW Move tothe same fl in the previous record UP ARROW Move tothe net fl that you can edit inthe recor TAB Move tothe previous field that you can edt inthe record SHIFT + TAB SHIT ‘arrow key ses HET +arrow key SHIFT + HOME ‘CONTROL + SHIFT = HOME ‘CONTROL + SHIFT + END CONTROL + SPACEBAR SHIFT = SPACEBAR mA ‘SHIFT + evere SHIFT = PRGE DOWN, SHIFT = PAGE UP CONTROL + 6 CONTROL + 7 fe SHIFT + 8 CONTROL + 1 ‘CONTROL + \ CONTROL + SHIFT + CONTROL + Hl CONTROL + SHIFT = CONTROL + 1 ‘CONTROL + SHIFT +) se SHIFT + zMove to the fist fell inthe nest record Move te the fist fl inthe previous record Move tothe some field 10 records forward Move to the same field 10 records back Move one character left within afd Move one character right within afl Select the character to the lft Select the character tothe right ~ Filters and PivotTable reports TO Display the Fiter Ist or PivotTable page Feld pop-up menu forthe selected col = Oulning data TO. PRESS Display r hide outine symbols CONTROL + Hide selected rows CONTROL + Unhide selected ows CONTROL + Hide selected columns CONTROL + ‘Unde selected columns CONTROL + Toolbars 10 Make the frst button ona floating tootbar active ‘When a toolbar i active select the nett button or menu on the toolbar ‘When a toolbar i active select the previous button or menu on the toolbar Perform the action assignee to the selected button = Windows To. Expand or minimize the ribbon ‘Sitch to the next appiation ‘Switch to the previous application Close te active worko00% window Restore the active warkback window size Move tothe next pane in a workbook that has been spt Move tothe previous pane in 2 workbook that has been split ‘Sitch to the next workbook window ‘Switch to the previous workbook window Copy the image ofthe sercen to the Clipboard RETURN SHIFT + RETURN PAGE DOWN PAGE UP LEFT ARROW RIGHT ARROW SHIFT + LEFT ARROW SHIFT + RIGHT ARROW PRESS ‘OPTION + DOWN ARROW 8 2 SHIFT + ZERO SHIFT +) PRESS ‘OPTION + F10 Tae SHIFT + TAB RETURN PRESS: =e ‘OPTION, +R TAB ee SHIFT + Tal aw wees Fs ‘SHIFT « 6 eos a SHIFT « 6 ee SHIFT = Copy the image ofthe active window tothe Clipooard (after pressing and releasing the key 38+ ‘combination lick the window that you want to take a picture of, — Dialog boxes To. Move tothe nest txt box. SHIFT +Move to tne previous box option, control or commana Bit a elalog box or cancel an action ‘Sitch to the next tab ‘Sitch to the previous tab Perform the ation assigned tothe default command button {the button with the bol outing often the OK button) Cancel the command and dose See also ‘Common Offce keyboard shortuts create or delete a keyboard shortest esc CONTROL + TAB CONTROL + SHIFT + TAB RETURN isc Microsoft