BOSS IMPLEMENTACION

SGS Brasil Procedimento:

Fechamento de Periodo

Autor: Telma Mariano

Criação: Sep 18, 2018
Fechamento Sep 18, 2018
Version: 0.0

Aprovado
SGS DO BRASIL

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Fecha Autor Version Referencia de Cambios

18 Sep-18 Telma Mariano 0.0 Sin Documentos Previos

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BOSS – SISTEMA ÚNICO DE INFORMAÇÃO DO GRUPO SGS

SGS DO BRASIL

Conteudo

Control Documento II
1. Objetivo 4
2. Execução do Processo 4

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Purpose

1. OBJETIVO
O proposito deste documento é fazer nortear os passos para o fechamento do GL.

2. EXECUÇÃO DO PROCESSO
Para realizar a abertuta ou fechameto do periodo no GL é necesario o seguinte passo.

Acessar a responsabilidade: F44 ou GL Superuser , seguir a rota Setup> Open / Close .

A contabilidade deve ser o ultimo modulo a ser fechado, é sempre possível reabrir, mas os
módulos de Inventario e FA uma vez fechado não poderá ser aberto.

O PEN X C LOSED P ERIODO

Vamos ter 3 opçoes :

CLOSED / OPEN / Permanemente fechado ( é importante que essa opção não seja utilizada)

BOSS – SISTEMA ÚNICO DE INFORMAÇÃO DO GRUPO SGS

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Escolha a opção fechar e salve

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FLUXO DE FECHAMENTO MENSAL

O FECHAMENTO DEVE ACONTECER DE FORMA ORGANIZADA OBEDENCENDO O

SEGUINTE FLUXO.

O GL é o ultimo modulo a ter seu periodo encerrado e para garantir é importante, que o processo nos
outros modulos estejam fechados.

O Inventario deve ser fechado antes do fechamento Contabil, pois uma vez fechado não consiguira
reabrir o periodo.

O modulo do FA, também é muito delicado, uma vez fechado não pode ser reaberto, deve ser uma das
ultimas rotinas.

P ARA FECHAR A CONTABILIDADE TEMOS QUE GARANTIR , QUE :

 Todos os comprovantes de diário abertos do mês em todos os módulos ( PO,INV,PA

BEM COMO OM AP, AR FA e CE) estejam postados, importados e contabilizados
em livro corporativo (BR) e livro local.

 Gerar reavaliações em moeda estrangeira no formulário Reavaliação de moeda no

estrangeira no GL.

 Gerar a Distribuição do mass allocation.

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INV - INVENTARIO

*Inventory: Inventory Responsibility> Accouting Close Cycle>Inventory AccountingPeriods

Conclua os processos de fechamento e de ajuste no Gerenciamento de estoque.

Lance e ajuste as transações de projeto.

FA - ASSET FIXAD

* Accouting Close Cycle>Open x Closed

AR - FECHAMENTO

Receivables Responsibility> Control> Accounting> Open / Close

Conclua todas as rotinas de lançamento em lotes em Contas a receber e assegure que esteja
postado em livro corp e local.

P URCHASING ( P .O)

Purchasing Responsibility> Setup> Financials> Accounting> Control Purchasing Periods

AP-C ONTAS A PAGAR

Payables Responsibility> Setup> Calendar> Accounting> Accounting Periods e em Contas a

pagar.

RI - E NTRADA DE NOTA

N ÃO TEM F EC HAM EN TO DE PERÍOD OS , MAS TEMOS QUE GARATIR QUE O I NV , P.O E O

AP. O NÃO TENHA N EN HUM R EC EBIM EN TO PENDENTE , MA S ISSO NÃ O IM PEDE DO P ER ÍODO
SER F EC HAD O .

CM – CASH MANAGMENT

O CM, não tem fechamento e abertura de modulo, mas precisa reconciliar todos os
pagamentos da compentencia que estiver aberta.

Other – Open X Closed

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1. Year-end Closing Procedure – Overview

The proposal of this document is to define the steps you need to follow during your Year-end closing in order to
assurance that not only, the rollover of data for the next year is correct, but also the accuracy of reporting for
SGS Group and Statutory.
As you now, as per current structure in BOSS General Ledger transactions are classified through the flexfield
Statutory as:

A  Only Group
B  Both (Group + Statutory)
C  Only Statutory

Therefore, when your reports for SGS Group must include only A+B, meanwhile when your reports for
Statutory must to include only B+C

The majority of the SGS Group Reports are ready to support this structure, because the Report only takes A+B,
or because the Report allows to choose the range of values for Flexfield Statutory i.e. “SGS Detail Trial Balance
Extended Segment Values -TEXT (ALL)”
However, not all Oracle Standard Reports are working in this way, in most of cases, a standard report is not
taking into account the flexfield Statutory values, therefore, report is including Statutory A+B+C, for example
the standard report “Trial Balance – Summary 1”

This Year-end Procedure deals with this issue by defining a workaround which allows to produce the right
information for A+B or B+C.

2. Year-end Closing Procedure – Steps

2.1 Identify Transactions in the general ledger segment 10, “Statutory” with values A and C.

2.2 Transfer transactions with Statutory value C to the last period in SGS Calendar for year 2003 (DECADJ-
03) creating a Journal with reverse of original balances with statutory C and post it into DEC-03 . Then
reverse the Journal into DECADJ-03 Period.

2.3 Reverse transactions with Statutory value A into the last period in SGS Calendar for year 2003
(DECADJ-03)

2.4 Run all the reports you need for SGS Group Reporting including “SGS Hyperion Extraction (ALL)”
specifying as period “DEC-03”. It will exclude DECADJ-03 period since this period is reserved for
statutory reporting.
To produce Statutory Reports, like a Trial Balance – Summary 1, or your own FSG
Reports, use period to DECADJ-03 .

2.5 When you will be ready to close your statutory book for year 2003, for example, after Audit Clearance,
you run the following concurrent programs:

2.5.1 View  Request  Submit a new Request  “Close Process - Create Income Statement
Closing Journals”. Period DECADJ-03. This will create a Journal for transferring your year
2003 Results from P&L to a Balance sheet Account.

2.5.2 View  Request  Submit a new Request  “Close Process - Create Balance Sheet Closing
Journals”. Period DECADJ-03. This will create a Journal for Closing all your Balance Sheet
Accounts (It is possible that your Statutory Rules do not require to perform this step).

2.5.3 Reverse Journal Posted in previous step (2.5.2) into period JAN-04 , date 01-JAN-2004, this
will be the Opening Balance for year 2004. (It is possible that your Statutory Rules do not
require to perform this step).

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Note : See the next chapters in this document to know in details how to run Close Process
programs.

3. Identifying Transactions with Statutory values A and C

3.1 Use this navigation path : View  Request  Submit a new Request  “SGS Detail Trial Balance
Extended Segment Values -TEXT (ALL)” and the below selection (select your own company code), to
produce a report having only transactions with Statutory A:

BOSS – SISTEMA ÚNICO DE INFORMAÇÃO DO GRUPO SGS

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3.2 Use this navigation path : View  Request  Submit a new Request  “SGS Detail Trial Balance
Extended Segment Values -TEXT (ALL)” and the below selection (select your own company code), to
produce a report having only transactions with Statutory C:

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3.3 Report Example

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4. Transfer transactions with Statutory value C to the last period in SGS Calendar for

year 2003 (DECADJ-03)

4.1 You could use the above Report output to build through ADI (see below figure) the

Journal with reverse into period DEC-03, or if the transactions are not many, you could

enter Manually a Journal.

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4.2 Once you have posted the above Journal in period DEC-03, you need to create the reversal

of this Journal into Period DECADJ-03. See the below picture:

Post Reverse created in period DECADJ-03

Once this last step is done, you have all your Statutory Adjustments in period DECADJ-

03.

5. Reverse transactions with Statutory value A into the last period in SGS Calendar
for year 2003 (DECADJ-03)

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Use same procedure as described in point 4.1 to create a Journal with reversal of

Transactions having Statutory A, but in this case the posting period will be

DECADJ-03.

Once you have posted this Journal, your system is ready for SGS Group Reporting by

selecting as last period DEC-03.

In the same way, for Statutory reporting select as last period DECADJ

6. Close Process – Create Income Statement Closing Journals.

6.1 Navigate to View  Request  Submit a new Request  “Close Process - Create
Income Statement Closing Journals” and select parameters (choose your own
Company Code) as the figure below:

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When you leave as blank the field Income Offset Account, all
P&L Account Combinations are zeroed against the Closing
Account Combination you specified.

If you enter an Account Combination in field Income Offset Account, then the total results will be posted in
this combination (it must be a P&L Account) and the others P&L accounts are not touched.

6.2 Once the process finish, you will have a Batch with a Journal per each different
currency created, check and post the Batch in period DECADJ-03.

7. Close Process - Create Balance Sheet Closing Journals.

WARNING: You don’t need to perform this step at least your Statutory Rules

require you have a Closing Balance for exercise 2003 and a Opening Balance

for exercise 2004

7.1 Navigate to View  Request  Submit a new Request  “Close Process - Create

Balance Sheet Closing Journals” and select parameters (choose your own Company Code)

as the figure below:

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When you run Create Balance Sheet Closing Journals, journal entries are created to reverse debits and credits of
ending year-to-date actual balances for the period you want to close. The balance, which is the net of the
reversed asset and liability accounts, is transferred to the closing account you specify.

Note: Your balance sheet should be balanced if you completed the Close Process: Create Income
Statement Closing Journals to update the retained earnings account. If the range of balance sheet
accounts is balanced, then there is no transfer of balances.

7.2 Once the process finish, you will have a Batch with a Journal per each different
currency created, check and post the Batch in period DECADJ-03.

7.3 Also you will need to Post the Reverse of this batch on the period JAN-04 , date 01-
JAN-2004 to create the Opening Balance for exercise 2004.

BOSS – SISTEMA ÚNICO DE INFORMAÇÃO DO GRUPO SGS

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Pontos aberto e fechados

PONTOS ABERTOS

ID Issue Resolution Responsibility Target Date Impact

Date

PONTOS FECHADOS

ID Issue Resolution Responsibility Target Date Impact

Date

BOSS – SISTEMA ÚNICO DE INFORMAÇÃO DO GRUPO SGS